McNair Farms HOA
March 18, 2009
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McNair Farms Community Association Inc.
Board of Directors
Meeting Minutes
March 18, 2009
BOARD MEMBERS PRESENT
Dick Nabors
Daria Gerwig
Behrooz Ebrahimi
BOARD MEMBERS ABSENT
Steve Koopman
Tony Rodarte
MANAGEMENT ATTENDEES
Ingrid KettermanOnsite Property Manager, Capitol Property Management
Tricia MortonRecording Secretary, Minute-By-Minute
CALL TO ORDER
Mr.Naborscalled the meeting to order at 7:06 p.m.
OPEN FORUM
None
APPROVAL OF MINUTES
MOTION: Ms. Gerwig moved, Mr. Ebrahimiseconded, to approve the minutes from November 19, 2009 as submitted. The motion passed unanimously (3-0-0).
OFFICER’S REPORTS
President: Mr. Nabors reported that the Association is seeking bids to paint the outside of the clubhouse as well as repairing the tennis court.
Treasurer: The Board discussed the variance in the postage/copying budget and has asked Ms. Ketterman to inquire why it is so high.
MANAGEMENT REPORT
See the full report as included in the Board packet.
NEW BUSINESS
Sunoco Station Modifications – The station has changed from a full service oil change/gas station to strictly a gas/market station.
2009 Annual Meeting Preparation – Ms. Ketterman and the Board are working in conjunction to find speakers for the Annual Meeting. They have decided to ask Katherine Hutchinson and someone to speak regarding security within the community.
Landbay 11 – Concerns with Coppermille HOA trash – Ms. Ketterman has contacted the HOA property manager for Landbay 11 who would like to contact the Master Association and ask them to contact Coppermille. McNair Farms does not have any association with Coppermille and can only send a courtesy letter if necessary.
UNFINISED BUSINESS
Tennis Court Recommendation/ Price Quote – Mr.Ebrahimi informed the Board that he has contacted another vendor, La Terre Construction Co, to do the tennis court work.
MOTION: Mr. Nabors moved, Ms. Gerwig seconded, to approve the contract with La Terre for the tennis court work for a cost of $9,750 with a 2-year warranty. The motion passed unanimously (3-0-0).
EXECUTIVE SESSION
MOTION: Mr. Nabors moved, Ms. Gerwig seconded, to adjourn the regular session of the meeting and enter into Executive Session at 7:37 p.m. to discuss delinquencies and legal matters. The motion passed unanimously (3-0-0).
MOTION: Ms. Gerwig moved, Mr. Ebrahimi seconded, to come out of Executive Session and adjourn the meeting at 7:48p.m. The motion passed unanimously (3-0-0).
The next meeting will be held on May 20, 2009.
Minute-By-Minute