JOB DESCRIPTION
Job Title: Challenge Events Co-ordinator
Department: Fundraising
Location: Warwick
Responsible to: Events Fundraising Manager
Date JD reviewed: 2014
Summary of Role:
To research, develop and implement a programme of vibrant and commercially successful challenge events in support of The Myton Hospices that will enhance the current event portfolio and increase Event Income. This will include developing new concepts and growing the number of participants and the income from existing hospice events. It will also include the provision of support and expertise to supporters undertaking external challenge events.
Organisational Chart: Myton Values:
Key Responsibilities:
1. To achieve targets and income and expenditure budgets as agreed by the Events Fundraising Manager/Director of Income Generation and Marketing
2. To research, develop and maximise the potential of existing Myton Hospice events
3. To research, plan and take ownership of the challenge event portfolio
4. To work alongside the Marketing Team and produce activity plans for events
5. To take ownership of a number of hospice organised events
6. To assist in building a database of local suppliers/venues/sporting clubs and high profile contacts
7. To research, develop and create partnerships with external challenge event organisation; along with local authorities.
8. To source venues and demonstrate successful contract negotiation
9. To undertake detailed course/route planning
10. To prepare concise risk assessments in-line with company procedures
11. To prepare and deliver events communications and operational plans
12. To provide support, expertise and advice about events to the rest of the fundraising team
13. To ensure high quality in donor service
14. To build and manage effective relationships with fundraising partners to ensure donor loyalty and commitment
15. To ensure that all data relating to areas of work is accurate and up to date
16. To provide the Events Fundraising Manager with regular updates and written monthly progress reports
17. To build effective links with the following internal stakeholders
· Members of the fundraising team
· Clinical staff
· Personnel
· Volunteers
18. To attend/operationally manage fundraising events as and when required (to include weekends and some unsociable hours)
19. Any other duties commensurate with the post
Responsibilities of all employees:
1. To operate at all times within the Myton values.
2. To work constructively with colleagues and stakeholders at all times.
3. To act as an ambassador for Myton at all times
4. To maintain confidentiality at all times.
5. To participate in annual Appraisal and attend any training identified.
6. To attend all mandatory training, e.g. fire training, moving and handling etc.
7. To abide by the Policies and Procedures of The Myton Hospices.
This job description is subject to periodic review and may be changed/updated with the agreement of the post holder(s) and line manager.
Employee Signature……………………………………………….
Manager Signature………………………………………………..
PERSON SPECIFICATION
Job Title: Challenge Event Co-ordinator
Department: Fundraising
Location: Warwick
Responsible to: Events Fundraising Manager
ESSENTIAL / DESIRABLEExperience / · Customer service
· Account management
· Experience in organising events
· Experience in using a database
· Experience using Microsoft office, Excel, PowerPoint and Word / · Working for a charity
· Data analysis
Educational /professional Qualifications / · Educated to A Level standard or equivalent / · Events degree
· Sport or other accredited qualification
Skills/Abilities / · Creative and a conceptual thinker
· Eye for detail
· Be able to articulate ideas
· Confident presentation skills
· Excellent IT skills
· Excellent communication skills
· Excellent interpersonal skills
· Strong organisational skills
· Be able to meet tight deadlines
· Able to multi-task and work well under pressure
· Able to work on their own & as part of a team
· Experience in using social media (particularly Facebook, Twitter & Instagram)
Other / · Proactive
· Dynamic
· Hardworking
· Motivated
· Professional
· Enthusiastic
· Organised
· Flexible and able to work some evenings and weekends
· Confident
· Efficient working manner
· Demonstrates initiative & personal leadership
· Friendly
· Approachable
· Committed
· Full clean driving licence and use of car
Date JD reviewed: 2014