Personnel Asset Inventory

PERSONNEL ASSET INVENTORY

STAFF INSPECTION PLAN

Unit Inspected:

Unit POC: Email address:

This document (Staff Inspection Plan (SIP) is an inspection and assistance guide for units and Division/Installation Staff Inspectors. Division/Installation Staff agencies use the SIP to conduct Inspections/Assistant Visits as part of the Organizational Inspection Program (OIP). Interested parties and responsible agents for implementation and compliance should read the corresponding regulatory guidance (see references below) for a thorough understanding of applicable areas and sub-areas. SIPs are available on the Division Inspector General Sharepoint website. Proponents update SIPs as changes occur in regulatory guidance (e.g., updates, supplementation). All SIP changes are routed through the Installation Inspector General via phone and/or email for review and posting to Sharepoint.

1. Mission: The Division/Installation activities execute the OIP IAW FR Reg 1-201 to assist units and verify compliance with appropriate Army, 1st ID and other supplemental regulatory guidance. Additionally, these activities conduct regulatory periodic inspections IAW published SIPs.

2. Primary Standard: Unit personnel administrative centers account for all Soldiers assigned/attached and ensure strength transactions are input into eMILPO for proper accountability.

3. References:

(YesNo) AR 600-8-6 (Personnel Accounting and Strength Reporting)

(YesNo) https://www.arims.army.mil (Army Records Information Management System (ARIMS)

(YesNo) eMILPO Functional Guidance, Version 4.7.1 (https://www.us.army.mil/)

4. Key Inspection Areas (CRITICAL areas are in bold and underlined):

a. (YesNo) Does the unit understand when personnel asset inventories (PAI) are conducted?

Here are some reasons why a PAI is conducted: (1) at change of command; (2) fourteen calendar days prior to a unit move to a different duty station, a unit inactivation, discontinuance or re-designation, or a change in servicing PPA; (3) at the direction of the chain of command, (4) when the unit strength variance is 2 percent or more after validation of the personnel Strength Zero Balance. AR 600-8-6, para 5-7 a

Findings:
Recommendations:

b. (YesNo) Was a physical muster formation conducted? AR 600-8-6, para 5-7a

Findings:
Recommendations:

c. (YesNo) Was a Unit Personnel Accountability Report (AAA-162) used to annotate the personnel that are present for the PAIs (Muster Inventory)? AR 600-8-6, Table 5-1

Findings:

Recommendations:

d. (YesNo) Are strength transactions (+/-) on the DA 3986-R calculated correctly and then adjusted to show the units correct strength? AR 600-8-6, para 5-7 k & (table 5-1; page 37)

Findings:
Recommendations:

e. (YesNo) Are all assigned and attached Soldiers accounted for during the PAI to include all documented absences IAW regulatory requirements? AR 600-8-6, para 5-7 l(1-7)

Findings:
Recommendations:

f. (YesNo) Was a new Unit Personnel Accountability Report (AAA-162) with the updated Soldier status and correctly showing the unit strength printed? This report needs to be printed and attached to the DA Form 3986-R with the old AAA-162 that was used during the (Muster formation) along with all the documented absences will make the PAI packet. AR 600-8-6, ch 5.

Findings:

Recommendations:

g. (YesNo) Is the completed DA Form 3986-R packet signed by the commander and forwarded through the PAS within 5 workdays of the PAI, then forwarded to the Intermediate Commander and Military Strength Monitor? eMILPO Functional Guidance, Version 4.7.1

Findings:
Recommendations:

h. (YesNo) Are personnel asset inventories (PAI) packets with original signatures filed IAW ARIMS? https://www.arims.army.mil

Findings:
Recommendations:

5. POC: DHR, 239-3800.

AS OF 11 April 2014

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