Nominating Committee Guidelines
And
Historical Candidate List
(updated May 2015)
OLA Election Timeline (dates for 2015)
January 1: By this date or earlier, the President, with the approval of the Executive Board, shall appoint a Nominations Committee of at least two members to nominate candidates for all elective positions. The immediate Past President will serve as chair of the Nominations Committee. (Bylaws 2.0611)
January 15: Nominating committee will submit information no later than this date to the OLA Hotline Editor and Social Media Editor requesting suggestions for nominees for open positions and petitioning for self-selected nominees.
March 31: By this date a member's consent must be obtained in writing (email is acceptable) or verbally before his or her name may be placed on the ballot by the Nominations Committee
April 1: Nominations secured and candidate information to Association Manager for development of information web page and ballot
April 16: Announcement of candidates at OLA Annual Conference (Thursday lunch)
April 20: Ballots shall be made available by electronic means to each Active and Honorary Life member not later than six weeks after the Annual Meeting
Ballots shall be available for three weeks.
May 1: Association Manager sends out reminder to vote. Also, include reminder in Hotline.
May 7: Association Manager sends out 2nd reminder to vote (if turnout is low)
May 11: Elections close at end of day
Week of May 11: winners determined and notified by phone or in person by Nominating Committee chair.
After the election, either the President orVP/President-elect should reach out to the candidates who were not elected to let them know that their leadership is still valued. If there are any openings elsewhere in OLA they can be discussed with those candidates.
Week of May 19: Winners announced by Nominating Committee Chair via message to membership, and notice on libs-or and OLA Hotline.
Week of May 26: OLA President-Elect/VP connects with new Vice President-Elect on logistics for the OLA retreat (August 3-4)
June 5: President will announce the results of the election at the first Executive Board meeting after the election results are known.
June: Nominating Committee chair will write up an annual activity report to be posted with other reports in Memberclicks.
Guidelines
To find potential candidates, refer to the lists of OLA members who have been active in OLA committees, divisions, and round tables in recent years.
Remember, help is available. Include on the Nominating Committee people familiar with different Oregon geographic regions and strive to bring in candidates from various geographic regions.
OLA tradition is that public library candidates are nominated for VP/President-elect every other year. On the alternate year, candidates are drawn from academic, school and special libraries. For all positions, but especially the VP/President-elect position, be sure to consider support staff (SSD) and retired librarians. A list of recent past presidents can be found at http://www.olaweb.org/history
When approaching candidates, provide details about the duties (available in the Procedures Manual, Chapter 5), links to the relevant section of the bylaws and a copy of the job description. Also, provide information about the timing of the election cycle, upcoming retreat and meetings.
After accepting an invitation to be a candidate, provide details about what information needs to be collected. This includes ballot statements (it works well to share the link from the previous year's ballot. For 2015, the link is https://ola.memberclicks.net/ola-elections-2015-info ), finding out who will be at the Thursday conference lunch, and communicating with the VP/President-elect candidates about their speeches (normally 5 minutes for each candidate).
Reserving a table at the front of the Thursday luncheon at the conference (when the speeches are heard) works well, as it ensures that the VP/Presidential candidates have easy access to the podium, is a way of recognizing all who are running, and gives them a chance to meet each other. It is also a good idea to gather preferred phone numbers in advance so that notification of election results can be done swiftly and efficiently. If a VP/President-elect candidate is unable to attend the conference and speak to the membership, a video recording statement is an option.
It is recommended that initial invitations to potential candidates be extended in December. This allows the first 2 people asked to run for a position time to consider without being rushed.
All candidates are normally asked to submit a photo and fill out this template. Note that items in parentheses are not included in the final ballot in memberclicks.
Name/Current Position and Library:
College and Post-graduate Education (school, degree, year):
OLAInvolvement(Committee/Year):
Other ProfessionalInvolvementof Note (list up to five committees/offices/and years):
Five Personal Characteristics that will contribute to your carrying out theOLAoffice responsibilities if elected
Statement of "Why I would like to work in thisOLAposition" (limit to approx. 100 words):
Include a .jpg photo
When candidate profiles are received, provide feedback in order to maintain consistency regarding length and professionalism.
Recent voter participation statistics are:
· 2015: Board election: 260 votes (26%)
· 2014: Board Election: 301 votes (30.4%)
· 2013 Board Election: 281 votes (25.8%)
· 2012: Board Election 254 votes (the year we did not provide the username and password in the email) (32%)
· 2012: Special Election 302 votes (39%)
· 2011: Board Election 293 votes (42%)
· 2010: Board election 32%
The 2013 increase of individual votes, but decrease in percentage of votes may be due to the OASL merger. Future Nominating Committees should be mindful of encouraging all OLA members to be active participants in the election.
Potential Candidates
2015 Ballot
Elsa Loftis, Oregon College of Art and Craft (elected VP)
Karen Clay, Eastern Oregon University (not elected VP)
Stephanie Lind, WCCLS (elected treasurer)
Dan White, Scappoose Public Library (not elected treasurer)
Fawn McGee, Lake Oswego Public Library (elected secretary)
Lynne Mildenstein, Deschutes Public Library (not elected secretary)
2015 VP/President-elect potential candidates
Asked (declined) and willing to be asked again
Rachel Bridgewater
Anne-Marie Dietering
Diane Sotak
Hanna Gascho Rempel
Asked (declined)
Isaac Gilman
Kate Rubick
Janet Tapper
Roberta Richards
Susan Stone
Dale Vidmar
Jim Tindall
Suggested but not asked in 2015
Jennifer Snoek Brown
Susan Barnes Whyte
2015 Treasurer Candidates
Asked (declined)
Stuart Levy
Lynne Mildenstein (decided to run for secretary instead)
John Repplinger (willing to be asked again)
Dotty Ormes
2015 Secretary Candidates
Asked (declined)
Amy Hutchinson
Hillary Ostlund
2014 Ballot
Jane Corry (elected VP)
Esther Moberg (not elected VP)
Stephanie Debner (elected Secretary)
Thea Evenstad (not elected Secretary)
2014 VP/President-elect potential candidates
Caleb Tucker-Raymond (declined invitation, but open to being asked in the future)
Kirsten Brodbeck-Kenney, Lincoln City
Dan White, Scappoose
Marie Baldo, Hermiston
John Hunter, Woodburn
Jenny Berg, McMinnville
Jim Tindall, The Dalles, school librarian, past-president of OASL,
Liisa Sjoblom, Deschutes
Pam North, Sherwood (retired)
Ted Smith, Newport
Kirsten Brodbeck-Kenney, Lincoln City
Gary Sharp, North Bend
Bill Baars, Lake Oswego (a previous candidate)
Ann Scheppke, Salem Public
Colleen Winters, Forest Grove
Kate Lasky, Josephine Community libraries
Eva Calcagno (a previous candidate)
2014 Secretary potential candidates
Ian Duncanson, Beaverton City Library (declined, but open to being asked in the future)
Lori Moore, MCL
Anne-Marie Anderson, Tigard
Laurie Nordahl, North Bend School District
Sue Luddington, Washington County Law Library
Chris Jakel, MCL
Elaine Gass Hirsch, Lewis and Clark College
Rita Rivera, Cedar Mill
Jay Hadley, MCL
HillaryOstlund, Hillsboro Public Library
2013 VP/President-elect invitations; willing to be asked again:
Dale Vidmar, SOU
Anne-Marie Deitering, OSU
Karen Clay, EOU
Camila Gabaldon-Winningham, WOU
2013 Suggestions for VP/President-elect but not asked:
Doug Erickson, Lewis and Clark
Katie Cunnion, Umpqua CC
Jennifer Klaudinyi, Lane CC
Tina Hovekamp, Central Oregon CC
Luke Kralik, Tillamook Bay CC
Hannah Gascho Rempel, OSU
Jane Nichols, OSU
Rachel Bridgewater, Reed College
2013 Secretary invitations – all are willing to be asked again
Amy Hutchinson, Lake County Library District
Hillary Ostlund, Hillsboro Public Library
Ian Duncanson, Beaverton City Library
SamiPierson, Coos Bay Public Library
Sean H. Garvey, Tigard Public Library
Dana.Campbell Corvallis-Benton Public Library
2013 Treasurer invitations - willing to be asked again
Stuart Levy, Inza R. Wood Middle School
Suggestions received for 2013:
Secretary:
SamiPierson, Coos Bay Public Library
Robby Pietz, Oregon State Library
VP/President-elect
MarieBaldo, Hermiston Public Library
2012 Secretary invitations:
Emily-Jane Dawson, Multnomah County Library
Carrie Ottow, Corvallis-Benton County Public Library
Hillary Ostlund, Hillsboro Public Library - wants to be asked again
Sheryl Eldridge, Newport Public Library
April Witteveen, Deschutes Public Library - wants to be asked again in a couple of years
Arlene Weible, Oregon State Library
Dana Campbell, Corvallis-Benton County Public Library
Ian Duncanson - wants to be asked again next year
Kat Davis, Pendleton Public Library – retiring June 2013
Amy Hutchinson, Director, Lake County Library District, Lakeview
2012 President invitations:
Perry Stokes, Baker County Library
Robin Beerbower, Salem Public Library(now retired)
2010-2011 invitations for either VP/President-elect or Secretary:
Margaret Hazel – wants to be asked again to be a Secretary candidate
Eva Calcagno (President-elect candidate in 2011)
Rachel Bridgewater – indicated that she would be interested in the future.
Perry Stokes, Baker County
Elaine Gass Hirsch, Lewis and Clark College
Other people asked to fill either Treasurer or Secretary in 2011:
Rita Rivera, Cedar Mill Library, Head of Tech Services
Teresa Ferguson, Tigard Public Library
Wyma Rogers, Retired, former Director, Newport Public Library
Lynn Frost, Junction City
Denice Lee, Lebanon (now retired)
Andy Swanson, Klamath County Library Service District (now retired)
Kristynn Johnson, Eugene Public Library
Kelly Peterson, OIT