Financial offer (Annex V) Lot 4
Consumers, Health, Agriculture and Food Executive Agency
Multiple Framework Contract with reopening of competition to support the implementation of the Decision no 1082/2013/EU
Call for tender n°Chafea/2015/Health/05 concerning Multiple Framework Contracts with reopening of competition for the "Scripting, planning, conduction and evaluation of exercises, training and assessment implementing the Decision no 1082/2013/EU on serious cross-border threats to health"
Name of Tenderer:

Part I: Unit prices for all workpackages

A. Unit price for Members of Personnel (1) / Financial
Offer in € (2)
Excluding VAT
Category I / Senior expert with a relevant university degree (at least Master degree) having expertise and experience in leading, managing and coordinating a project team and at least 10 years of professional experience in the area relevant to the subject of this call for tender, including project and/or contract management relevant to the subject of the contract / Unit price (per day)
Category II / Senior expert with a relevant university degree (at least Master degree) in the area related to the professional sectors concerned with at least 8 years of professional experience in the area relevant to the subject of this call for tender, including project and/or contract management relevant to the subject of the contract / Unit price (per day)
Category III / Technical expert with a relevant university degree (at least Bachelor's degree) in the area related to the professional sectors concerned with at least 5 years of professional experience in the area relevant to the subject of this call for tender, including project and/or contract management relevant to the subject of the contract / Unit price (per day)
Category IV / Junior member with the relevant university training (at least Bachelor's degree) related to the professional sectors concerned and with at least 4 years of professional experience in conduction and management of projects including administrative, legal and financial matters. / Unit price (per day)
(1) The offer shall specify the unit price per working day for each category of personnel. The daily unit price is expected to cover the salary costs and all associated administrative costs for the members of personnel and overhead expenses, and excluding only travelling and subsistence costs to meet the Agency/Commission in Brussels or Luxembourg, as stated in chapter 5 of the tender specifications.
(2) Only one price for the whole consortium shall be indicated and will be accepted.
B. reimbursable costs for travel costs and the subsistence allowances (linked to meetings in Luxembourg/Brussels) / (3)
Unit price per meeting
(3) For a one day meeting in Brussels or in Luxembourg with Chafea/Commission, for one representative of the contractor. The contractor shall take in to account the ceilings indicated in Annex III of the Framework Contract when calculating its financial offer.
This unit price will be multiplied with the number of requested representatives of the contractor/experts and the number of days of the meeting, as specified in the request for service.
C. Unit price for services to be provided under lot 4 for production of a brochure
Adapting texts[1] / /page
Correcting typing errors, spelling and grammar[2] / /page
Correcting style and fact-checking/internal cross-checking / /page
Looking for illustrations and photographs / /person/day
Proofreading / /page
Designing or adapting a graphic charter for publications and promotional material:
. designing a new graphic charter[3] / /unit
. adapting an existing graphic charter[4] / /unit
Digitising photographs/illustrations:
. for publication in paper form (300 dpi) / /unit
Retouching photographs / /unit
Page layout from electronic original (text only):
10×15 format (postcard) / /page
. A5 format / /page
. A4 format / /page
. A3 format / /page
. A2 format / /page
. A1 format / /page
. A0 format / /page
Layout from electronic original (text + illustrations):
. A5 format / /page
. A4 format / /page
. A3 format / /page
. A2 format / /page
. A1 format / /page
. A0 format / /page
Colour proof (proof quality for Iris, Epson or other type of printing)
. A5 format / /unit
. A4 format / /unit
. A3 format / /unit
. A2 format / /unit
. A1 format / /unit
. A0 format / /unit
Quick printing (72 hours maximum)
. A4 format (250g, matt-coated, 4-colour cover; 100g, matt-coated, 4-colour inside pages)
. 1-100 copies:
- between 8 and 12 pages / /unit
- between 12 and 20 pages / /unit
- between 20 and 40 pages / /unit
- between 40 and 60 pages / /unit
- between 60 and 80 pages / /unit
- between 80 and 100 pages / /unit
. 101-300 copies:
- between 8 and 12 pages / /unit
- between 12 and 20 pages / /unit
- between 20 and 40 pages / /unit
- between 40 and 60 pages / /unit
- between 60 and 80 pages / /unit
- between 80 and 100 pages / /unit
. 301-500 copies:
- between 8 and 12 pages / /unit
- between 12 and 20 pages / /unit
- between 20 and 40 pages / /unit
- between 40 and 60 pages / /unit
- between 60 and 80 pages / /unit
- between 80 and 100 pages / /unit
. 501-1000 copies:
- between 8 and 12 pages / /unit
- between 12 and 20 pages / /unit
- between 20 and 40 pages / /unit
- between 40 and 60 pages / /unit
- between 60 and 80 pages / /unit
- between 80 and 100 pages / /unit
. A4 format (250g, matt-coated, matt-laminated, 4-colour cover; 100g, matt-coated, 4-colour inside pages)
. 1-100 copies:
- between 8 and 12 pages / /unit
- between 12 and 20 pages / /unit
- between 20 and 40 pages / /unit
- between 40 and 60 pages / /unit
- between 60 and 80 pages / /unit
- between 80 and 100 pages / /unit
- between 100 and 300 pages / /unit
. 101-300 copies:
- between 8 and 12 pages / /unit
- between 12 and 20 pages / /unit
- between 20 and 40 pages / /unit
- between 40 and 60 pages / /unit
- between 60 and 80 pages / /unit
- between 80 and 100 pages / /unit
- between 100 and 300 pages / /unit
. 301-500 copies:
- between 8 and 12 pages / /unit
- between 12 and 20 pages / /unit
- between 20 and 40 pages / /unit
- between 40 and 60 pages / /unit
- between 60 and 80 pages / /unit
- between 80 and 100 pages / /unit
- between 100 and 300 pages / /unit
. 501-1000 copies:
- between 8 and 12 pages / /unit
- between 12 and 20 pages / /unit
- between 20 and 40 pages / /unit
- between 40 and 60 pages / /unit
- between 60 and 80 pages / /unit
- between 80 and 100 pages / /unit
- between 100 and 300 pages / /unit
Printing posters (4-colour, 135g paper)
. A2 format:
. fewer than 100 copies / /unit
. 101-300 copies / /unit
. 301-500 copies / /unit
. 501-1000 copies / /unit
. A1 format:
. fewer than 100 copies / /unit
. 101-300 copies / /unit
. 301-500 copies / /unit
. 501-1000 copies / /unit
. A0 format:
. fewer than 100 copies / /unit
. 101-300 copies / /unit
. 301-500 copies / /unit
. 501-1000 copies / /unit
Tenderer’s commission for quick printing (maximum 72 hours) for any other format and type of paper / % of actual costs
Producing a CD-ROM presentation containing:
. 15 texts + 15 tailor-made graphics/illustrations / /unit
. 20 texts + 20 tailor-made graphics/illustrations / /unit
. 40 texts + 40 tailor-made graphics/illustrations / /unit
Producing a DVD-R/Dual Layer/Blu-Ray, including authoring and programming, containing:
. 15 texts + 15 tailor-made graphics/illustrations / /unit
. 20 texts + 20 tailor-made graphics/illustrations / /unit
. 40 texts + 40 tailor-made graphics/illustrations / /unit
. 100 photographs / /unit
Copying documents/publications to storage media such as: USB keys, SD cards / /unit
Duplication of CD-ROMs by pressing, supplied in a jewel case:
. fewer than 100 copies / /unit
. 100-299 copies / /unit
. 300-499 copies / /unit
. 500-1000 copies / /unit
Duplication of CD-ROMs by burning (emergency procedure), supplied in a jewel case:
. fewer than 100 copies / /unit
. 100-299 copies / /unit
. 300-499 copies / /unit
. 500-1000 copies / /unit
Duplication of DVD-R/Dual Layer/Blu-Ray by pressing, supplied in a jewel case:
. fewer than 100 copies / /unit
. 100-299 copies / /unit
. 300-499 copies / /unit
. 500-1000 copies / /unit
Duplication of DVD-R/Dual Layer/Blu-Ray by burning (emergency procedure), supplied in a jewel case:
. fewer than 100 copies / /unit
. 100-299 copies / /unit
. 300-499 copies / /unit
. 500-1000 copies / /unit
Printing and affixing 4-colour labels on CD-ROMs/DVDs:
. fewer than 100 copies / /unit
. 100-299 copies / /unit
. 300-499 copies / /unit
. 500-1000 copies / /unit
Printing and insertion of a 4-page insert and a 4-colour back label in CD-ROM/DVD jewel cases:
. fewer than 100 copies / /unit
. 100-299 copies / /unit
. 300-499 copies / /unit
. 500-1000 copies / /unit

Purchase of photographs: The Agency may need to buy photographs/images/illustrations to be used in designing print or other materials. In such a case, payment will be made according to an invoice on the basis of the actual costs.

Tenderers are authorised to include in their tenders unit prices list for additional products or services which are not covered by the above standard price schedule.

NB: for the purposes of drafting or translation, a page (paper) is calculated as 1 500 characters, not including spaces. Between 0 and 1 499 characters, the price indicated will be divided by two.

Transport of materials:
(prices are all inclusive; return costs may not be added)
. between 0 and 0.5 m³ / /km
. between 0.6 and 1 m³ / /km
. between 1.1 and 1.5 m³ / /km
. between 1.6 and 2 m³ / /km
. between 2.1 and 3 m³ / /km
. between 3.1 and 5 m³ / /km
. between 5.1 and 10 m³ / /km
. between 10.1 and 15 m³ / /km
. between 15.1 and 20 m³ / /km
. between 20.1 and 30 m³ / /km
. between 30.1 and 50 m³ / /km
Purchasing illustrations and photographs, based on actual costs / /unit

Shipment of materials: In certain cases, the contractor may be asked to take charge of dispatching the products manufactured. In such a case, shipment costs will be reimbursed according to an invoice on the basis of the actual costs.

D. Unit price for services to be provided under lot 4 for production of video materials
Equipment for filming (including insurance)
· Digital broadcast camera, SD / /day
· HD (720p50) broadcast camera / /day
· HD (1080p60) camera / /day
· HD (720p50) industrial camera / /day
·Teleprompter / /day
·Wide angle lens, 0.8 × / /day
·Basic sound equipment (portable mixer, 1 hand microphone, 1 windscreen, 1 tie-clip microphone, 1 boom) / /day
·HF microphone / /unit
·Lighting equipment for the report / /day
Mobile HD production unit
·Vehicle equipped with 3 digital HD cameras + control booth + sound + necessary personnel / /day
·Kilometres / /km
Mobile SD production unit
·Vehicle equipped with 3 digital HD cameras + control booth + sound + necessary personnel
·Kilometres / /km
HD video editing
·HD digital editing (editor included) / /hour
·Editor / person/day
SD video editing
·SD digital editing (editor included) / /hour
·Editor / person/day
Graphics
·2-D HD graphics palette / /hour
·2D graphic artist / person/hour
·3-D HD graphics palette / /hour
·3D graphic artist / person/hour
Sound post-production
·Speaker / /hour
· Actor –voice over / /page
· Transcription / /hour
·Sound studio / /hour
·Multitrack mixing studio / /hour
·Studio sound effects / /hour
· Translation - adaptation into an EU language / /hour
DVD production
· Compression / /min
· Authoring/programming / person/day
BLU-RAY production
· Compression / /min
· Authoring/programming / person/day
Supplies
· DVC Pro cassette / /unit
· DVCam cassette / /unit
· XDCam cassette / /unit
· MiniDV cassette / /unit
· Beta SP cassette / /unit
· MPEG2 file / /unit
· MPEG4 file / /unit
· DVD video / /unit
· DVD Rom / /unit
· DVD Blu-Ray / /unit
·Creation of a glass master for 500 copies of a DVD / /unit

Duplication: COPIES and TRANSCODING

COPIES > Digital SP Betacam

15’

COPIES > DVC Pro

15’
DVD COPIES
1 - 250
250 - 500
DUPLICATION OF USBS, INCLUDING THE DIFFERENT FORMATS INSIDE:
1920p x 1080 HD – X Gigabytes – MASTER PIECE
1280p x 720 – around 1GB
720p x 576 – 100MB (used normally for Social Media)
Trailer (if needed)

Tenderers are authorised to include in their tenders unit prices list for additional products or services which are not covered by the above standard price schedule.

E. Unit price for services to be provided under lot 4 for assessment of specific events and processes
-  This includes preparation and organization, evaluation and operational (including materials, translation, reporting, overheads etc.) costs of the event
F. unit price for services to be provided under lot 4 for surveys and studies
-  This includes preparation and organization, evaluation and operational (including materials, translation, reporting, overheads etc.) costs of the event

Part II: For the evaluation of the offer:

Complementary information per case study

F. Indicative Unit Price per case study
case study / Items / Financial Offer in €
Excluding VAT
1 / Preparing the production of a under the scope of the Decision 1082/2013 / Staff / Unit
Price / Person
Days / Sum
Category I
Category II
Category III
Category IV
Other cost (please specify)
Other cost (please specify)
Sum
2 / Preparing the production of video materials under the scope of the Decision 1082/2013 / Staff / Unit
Price / Person
Days / Sum
Category I
Category II
Category III
Category IV
Other cost (please specify)
Other cost (please specify)
Sum
3 / Assessment of specific events and processes / Staff / Unit
Price / Person
Days / Sum
Category I
Category II
Category III
Category IV
Other cost (please specify)
Other cost (please specify)
Sum
4 / Surveys and studies / Staff / Unit
Price / Person
Days / Sum
Category I
Category II
Category III
Category IV
Other cost (please specify)
Other cost (please specify)
Sum
Total Tender Price (sum of the above cells)

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