OFFICE SAFETY CHECKLIST
NAME: ______
LOCATION: ______
DATE: ______
CHECK:
YES NO (Corrective Action must be done if you checked no)
EMERGENCY PREPAREDNESS
______1. Is your fire extinguisher(s) located in an easily accessible location and is
properly maintained; 18” clearance?
______2. Is your evacuation route clearly posted and up to date?
______3. Check if fire exits are properly marked and exit lights are working
______4. Ensure that trash and excess paper have been removed or recycled
______5. Are fire sprinkler heads free from any obstructions or objects?
______6. Have you just had an evacuation drill?
______7. Have you had your annual earthquake drill?
______8. Does your employee have knowledge about your evacuation plan?
______9. Is your emergency plan located in a secure place?
______10. Ensure that every employee have a copy of your emergency action
handbook or its equivalent
______11. Are emergency phone numbers posted visibly or on the phone?
______12. Alarm stations must maintain an 18” clearance in front of the station
EXITS AND AISLES
______1. Stairways and aisles must be free of hazards and ignitable materials
______2. Is there an adequate housekeeping in the office?
______3. Is there enough unobstructed interior space in every cubicle (ie.
minimum of36”)?
______4. Are floor surfaces or carpets in good condition and are not worn out?
______5. Are your exit doors clear of obstructions and is unlocked?
______6. Fire doors must be kept closed
______7. Are stair handrails available and in good condition?
______8. Ensure that ramps are in good condition and have non-slip surface
______9. Ensure that lightings are properly installed in aisles, stairways and halls
ELECTRICAL
______1. Are extension cords 3 pronged/circuit breaker shut off type?
______2. Ensure that your extension cords or power strips are not coupled
______3. Ensure that no universal adapters are in use
______4. Power cords must be in good condition
______5. Plugs and wall outlets must be in good condition. Wall outlets must be
three wire and is properly installed
______6. Check for circuits that might be overloaded
______7. Household grade appliances should not be in use
______8. Ensure that wires or cords are not stepped on, under carpets or under any
objects
______9. Are electric heaters inspected on a regular basis and meet SFM
requirements?
______10. Ensure that no radios, personal lamps etc has been modified and all must
be in good condition
______11. Electrical panel/circuit breaker boxes must have a 30” free space across
the face of the panel
______12. Extension cords are to be used only for temporary power and not on
vendingmachines, coffee maker, refrigerators and microwave
CABINETS AND SHELVES
______1. Are shelves properly loaded?
______2. Are heavy storage shelves stable and in good condition?
______3. Have you checked if there are no exposed sharp corners?
______4. Are objects placed on shelves easily accessible?
______5. Is there a safe step stool for a safe access to top shelves?
______6. Are file cabinet drawers equipped with latch?
______7. Are vertical file cabinets equipped with safety lock?
______8. Ensure that file drawers won’t open into traffic flow
______9. Have you checked for possible overloaded drawers and unbalanced
loading?
______10. Cabinets and drawers should be kept closed
OFFICE EQUIPMENT
______1. Are work stations had proper ergonomic working arrangement?
______2. Is your chair base has a 5 point design?
______3. Is the construction of the chair appropriate?
______4. Does the conference room have a sturdy seating with stable base?
______5. Are fans properly installed and secured to avoid from falling?
______6. Are paper cutters in good condition and have functioning blade latch?
______7. Are paper shredders inspected regularly and in good condition?
GENERAL
______1. Is there an OSHA guideline posted?
______2. Check for availability of material safety data sheets
______3. Is there a quarterly or monthly meeting for safety committee?
______4. Is the safety committee minutes distributed via email or is posted?
______5. Is there an adequate supply for first aid kits?
SPECIALIZED INDUSTRIAL / MECHANICAL
______1. Arepersonnel properly trained and is there an operating procedure
established?
______2. Does equipment have caution/warning sign posted on it?
______3. Arescheduled maintenance followed regularly?
______4. Are the operators performing the maintenance properly trained in locking
out theequipment?
______5. Have you already completed the personal protective equipment hazard
assessment (DHS 2204)?
______6. Is there an eye protection used/worn by the user?
______7. Have you checked if the machine’s moving parts are secured?
SECURITY
______1. Is there a proper control for public access?
______2. Is there a threat dealing section in your emergency action handbook?
______3. Have you developed interview room security procedures?
______4. Have you developed a check-in and other procedures for staff working out o of office?
COMMENTS: