Command Inspector General Mcjrotc Airs Checklist

COMMAND INSPECTOR GENERAL MCJROTC AIRS CHECKLIST

SCHOOL NAME:DATE:

INSTRUCTOR REQUIREMENTS/CONTRACTUAL COMPLIANCE - FA 330

330 01 INSTRUCTOR CERTIFICATIONS

330 01 001Is the Senior Instructor Certification current?YES NO Reference

MCO 1533.6E, Chapter 2, para 2.a(2)

330 01 002Is the Marine Instructor Certification current?YES NO Reference

MCO 1533.6E, Chapter 2, para 2.a(2)

330 01 003Is the Senior Instructor JMIC/NRA coach certified?YES NO Reference

MCO 1533.6E, Chapter 5, para 12.c

330 01 004Is the Marine Instructor JMIC/NRA coach certified?YES NO Reference

MCO 1533.6E, Chapter 5, para 12.c

330 02 INSTRUCTOR COMPLIANCE

330 02 001Is the Senior Instructor within height/weight YES NO and militaryappearance standards?

Reference

Individual Marine Corps certification letter.

330 02 002Is the Marine Instructor within height/weightYES NO

and military appearance standards?

Reference

Individual Marine Corps certification letter.

330 02 003Are currentand correct Responsible Officer (RO)YES NO

appointment letter and acceptance endorsements on hand?

Reference

MCO 1533.6E, Chapter 6, para 4

330 02 004Do Chief Warrant Officer and Staff Non-commissioned YES NO

Officer Instructors have, at a minimum, an Associate's Degree?

Reference

US Code, Title 10, Chapter 102

MCO 1533.6E, Chapter 4, para 5.a.(1)(b)3

330 02 005Have Instructors that were initially certifiedYES NO

after 1 October 2011taken and passed the PRAXIS

I as a conditionof recertification?

Reference

Instructor Certification Letter

MCO 1533.6E

330 02 006Were previous year Instructor EvaluationsYES NO

completed and submitted to the Regional Director by 30 June?

Reference

MCO 1533.6E, Chapter 4, para 6.c.

330 02 007Are Annual Certification of Pay (DD Form 2767) YES NO

submitted to MCJROTC Budget Section by 1 May?

Reference

MCO 1533.6E, Chapter 4, para 6.c.

330 02 008Are Pay Certification Worksheets for Entitlement YES NO

Computations (DD Form 2754) submitted to MCJROTC

Budget Section by 1 May, or when a change in dependent

or marital status occurs?

330 02 009Are copies of previous year's DD Form 2767's andYES NO

2754's on file?

Reference

MCO 1533.6E, Chapter 4, para 6.c.

330 02 010Does the unit have both an SMI and MI? If two MI'sYES NO

are employed,is a copy of the letter of authorization

from the Regional Director on file?

Reference

MCO 1533.6E, Chapter 2, para 2.a(2)(3)

330 02 011Is the Senior Instructor assigned in writing asYES NO

the Head of JROTC/LeadershipStudies?

Reference

MCO 1533.6E, Chapter 2, para 2.c.

330 03 HOST SCHOOL/CONTRACTUAL COMPLIANCE

a. Non-compliance for any item may result in an IG finding, and the program may be placed on probation.

b. Note: Inspector will conduct an office call with the school Principal in order to provide results of inspection results.

Reference

MCO 1533.6E, Chapter 2

330 03 001Is security of all MCJROTC spaces adequate to protect YES NO

the Government's property and interests?

Reference

MCO 1533.6E, Chapter 2, para 2a and 2c

330 03 002Does the unit have a signed copy of the current YES NO

and MOA?

Reference

MCO 1533.6E

330 03 003Has the unit maintained the minimum enrollment?YES NO

Reference

MCO 1533.6E, Chapter 2, para 2.a(1) and para 2.c (14)

330 03 004Are the facilities provided by the school meetingYES NO

the minimumrequirements in accordance with the schools current contract withthe United States Marine Corps?

Reference

MCO 1533.6E, Chapter 2, para 2.a(8)(9)(10)(11)

330 03 005Are instructors sharing equally in cadet instruction?YES NO

Reference

MCO 1533.6E, Chapter 2, para 2.a(2)(d)

330 03 006Is the Program of Instruction (POI) being executedYES NO

as intended?

a. Are LE levels segregated to the greatest extent possible given

facility and scheduling limitations?

b. Is an equitable and balanced approach to academics,

uniform/drill and physical training as reflected in the annual

training plan and in the execution of that plan?

Reference

MCO 1533.6E, Chapter 5, para 3.

CADET RECORDS - FA 331

331 01TRAINING RECORDS

331 01 001Are Semi-Annual/Semester YPFT scores recorded in the YES NO

cadet training records? (4X4 block schools twice per semester)

Reference

MCO 1533.6E, Chapter 4, para 6.a.(2)

331 01 002Are marksmanship scores/date of fam-fire, YES NO

qualifications recorded in the cadet training records?

Reference

MCO 1533.6E, Chapter 4, para 6.a.(2)

331 01 003Are Promotions/Reductions (dates and rank promoted YES NO

or reduced)recorded in the cadet training record?

Reference

MCO 1533.6E, Chapter 4, para 6.a.(2)

331 01 004Are cadet awards recorded in the cadet YES NO

training records?

Reference

MCO 1533.6E, Chapter 4, para 6.a.(2)

331 01 005Do cadet training records reflect civic service YES NO

hours, marksmanship, colorguard, drill and physical fitness

participation for those cadets who have received those awards/recognition?

Reference

MCO 1533.6E, Chapter 4, para 6.a.(2)

331 02ADMINISTRATION RECORDS

331 02 001Are cadet enrollment forms with basic cadet YES NO

information and contact information present in the cadet administration record? (Is a physical or doctor's letter noting limitations present for those cadets identified with physical limitations?)

Reference

MCO 1533.6E, Chapter 4, para 6.a.(2)

331 02 002Are parental permission forms for cadet participationYES NO

in trips and marksmanship participation present in the cadet administration record? (Is a physical or doctor's letter noting limitations present for those cadets identified with physical limitations?)

Reference

MCO 1533.6E, Chapter 4, para 6.a.(2)

UNIT ADMINISTRATION - FA 332

332 01 CORRESPONDENCE

332 01 001Does the unit have access to or possess the current YES NO

MCO P1020.34G(Marine Corps Uniform Regulations)dated 31 March 03?

Reference

MCO 1533.6E, Chapter 4, para 3.b.

332 01 002Does the unit have access to or possess the YES NO

current MCO P5060.2(Marine Corps Drill and Ceremonies Manual)dated 5 May 03?

Reference

MCO 1533.6E, Chapter 4, para 3.b

332 01 003Does the unit have access to or possess the currentYES NO

MCO 6110.3(Marine CorpsBody Composition and Military Appearance Program)dated 8 Aug 08?

Reference

MCO 1533.6E, Chapter 4, para 3.b

332 01 004Does the unit have access to or possess the current YES NO

MCO P10520.3B (Marine Corps Flag Manual)?

Reference

MCO 1533.6E, Chapter 4, para 3.b.

332 01 005Does the unit have access to or possess the current YES NO

MCO 1533.6E(Marine CorpsJunior ROTC)?

Reference

MCO 1533.6E, Chapter 4, para 3.b.

332 01 006Does the unit have access to or possess the current YES NO

TECOMO 5041.1 (Commanding General Inspection Program

CGIP)dated 17 Nov 06?

Reference

MCO 1533.6E, Chapter 4, para 3.b

332 01 007Does the unit have access to or possess the Marine YES NO

Corps JROTC Instructor Handbook?

Reference

MCO 1533.6E, Chapter 4, para 3.b.

332 01 008Does the unit have access to or possess all relevant YES NO

PolicyMemorandums?

Reference

MCO 1533.6E, Chapter 4, para 3.b

332 01 009Does the unit have access to or possess the AIRS YES NO

Inspection Checklist applicable to the MCJROTC program?

Reference

MCO 1533.6E, Chapter 4, para 3.b.

332 01 010Does the unit possess a Unit SOP? YES NO

Reference

MCO 1533.6E, Chapter 4, para 6.

332 02REPORTING

332 02 001Are semi-annual strength reports submitted to the YES NO

Regional Director by 10 Oct/Feb and in the correct format?

Reference

MCO 1533.6E, Chapter 4, para 6.c.(2)

332 02 002Are semi-annual CMR Reconciliations submitted to the YES NO

Logistics Manager within 30 days of receipt?

Reference

MCO 1533.6E, Chapter 6, para 5.b.

332 02 003Are Cadet Leadership Camp and Orientation Visit LOIs YES NO

submitted to the Regional Director 60 days prior to execution?

Reference

MCO 1533.6E, Chapter 5, para 11.f.

332 02 004Are Cadet Leadership Camp and Orientation Visit YES NO

AARs submitted to the Regional Director within 30

days of completion of camp orvisit?

Reference

MCO 1533.6E, Chapter 5, para 11.c.

332 02 005Does the unit maintain a command chronology or NHS YES NO

application?

Reference

MCO 1533.6E, Enclosure (11)

SAFETY, OPERATIONS, TRAINING AND ACADEMICS - FA 333

333 01SAFETY AND OPERATIONS

333 01 001Does the unit have a marksmanship program? YES NO

(Minimum of Weapons HandlingCourse). If not, is

the Program Director issued waiver on file?

Reference

MCO 1533.6E, Chapter 5, para 12

333 01 002Is the range certified IAW TECOM Range and Training YES NO

Area Management requirements? (Regional Director certification)

Reference

MCO 1533.6E, Chapter 5, para 12.c

333 01 003Is the appropriate range SOP clearly posted in the YES NO

range area when firing?

Reference

MCO 1533.6E, Chapter 5, para 12.c (4)

333 01 004Are rifle safe handling rules posted and visible to YES NO

cadets when onthe firing line? Reference

MCO 1533.6E, Chapter 5, para 12.c (4)

333 01 005Does the unit have sufficient equipment for YES NO

marksmanship training asauthorized by the T/E?

Reference

MCO 1533.6E, Chapter 5, para 12

333 01 006Is the equipment properly secured and maintained?YES NO Reference

MCO 1533.6E, Chapter 5, para 12

333 01 007Are instructors currently certified to conduct YES NO

"high risk" training?

Reference

MCO 1533.6E, Chapter 5, para 8.h.

333 01 008Has a risk management assessment been completed YES NO

for training events where the potential for cadet injury exists?

Reference

MCO 1533.6E, Chapter 5, para 8.e.

333 01 009Are all high risk training facilities/apparatus YES NO

certified? Reference

MCO 1533.6E, Chapter 5, para 8.h.

333 01 010Has the unit conducted prohibited training? YES NO (i.e. MCMAP/offensive tactics)

Reference

MCO 1533.6E, Chapter 5, para 8.f.

333 02TRAINING

333 02 001Does the unit administer the YPFT twice during the YES NO

school year and twice persemester for 4X4 programs?

(Produce source documents for the inspector)

Reference

MCO 1533.6E, Chapter 5, para. 13 .b

333 02 002Does the unit have an annual training plan? YES NO

(Annual training plan showsclasses scheduled on a

daily basis and training to be conducted for each LElevel, IAW the minimum core course requirements, in order to meet theminimum 180 class hours ofinstruction.)

Reference

MCO 1533.6E, Chapter 5, para 6.c.

333 02 003Does the unit have the necessary curriculum products YES NO

to support execution ofthe POI (texts/instructor guides/etc) ?

Reference

MCO 1533.6E, Chapter 5, para 7

333 03 ACADEMICS

333 03 001Does the Unit have lesson plans that support all YES NO

academicclasses/lessons identified in the Annual

Training Plan? Inspector may view a binder/folders containing those lesson

plans.

Reference

MCO 1533.6E

333 03 002Are all classes (academic, uniform/drill and physicalYES NO

training)identified on the Annual Training Plan tested

and subsequently recorded in the instructor grade book?

Reference

MCO 1533.6E

333 03 003Is the CPS being used to deliver academic instruction? YES NO

Inspector may review the CPS summary report.

Reference

MCO 1533.6E

LOGISTICS - FA 334

334 01SUPPLY ACCOUNTABILITY

334 01 001Are issue points and storage areas maintained in an YES NO

organized manner?

Reference

MCO P4400.150E PAR 4000 and 4001

MCO P4450.7E PAR 1002

MCO 4450.14 Chapter 2

UM 4400-124 PART III, SEC 2, para 11.

334 01 002Does the unit make an effort to collect US Government YES NO

property not turned in by cadets who leave the program/school?

a. Inspector will note collection procedures, unrecovered property statements, determine circumstances for each occurrence and why government property could not be recovered

Reference

MCO 1533.6E, Chapter 6, para 6.

334 01 003Does the unit control CMR property using NAVMC 10576, YES NO

NAVMC 10520, NAVMC 10939?

a. Inspector may view NAVMC 10939/10939b or equivalent forms.

b. All forms will be properly filled out, with cadet initials by

each quantity of items issued, the form will be signed by the cadet, and on file.

c. All forms will be completed annually.

Reference

MCO 1533.6E, Chapter 6, para 5.f.

334 01 004When the RO is absent over 60 days, is a transfer ofYES NO

property to another ROaccomplished?

Reference

MCO 1533.6E, Chapter 6, para 4

MCO P4400.150E PAR 1003.1B(2), 1003.2B, and 2003.1D

334 02CONSOLIDATED MEMORANDUM RECEIPT (CMR)

334 02 001Upon receipt of a CMR, is the original CMR adjusted,YES NO

signed & dated by the RO andreturned to MCJROTC HQ within

thirty days of receipt?

a. Inspector will verify the timely receipt of semi-annual CMR's from each unit. How? Confirmation from Log?

b. All CMR's will be verified by the RO upon receipt.

c. Each page of the CMR will be initialed by the RO, and the last pagewill be signed by the RO, and returned to MCJROTC HQ.

d. A photocopy of the verified CMR is maintained.

Reference

MCO 1533.6E, Chapter 6, para 5 and 6.

334 02 002Does the unit retain signed copies of the current CMR YES NO

and theprevious two fiscal year CMRs, together with all

supportingdocumentation (receipts, issues and adjustments)?

Reference

MCO 1533.6E, Chapter 6, para 5.

UM 4400-124 PART III, SEC 2, para 2.5A

334 02 003 Are CMR reconciliation folders properly prepared YES NO

and maintained?

a. Show inspector that 3 part folders are organized as follows:

- Section 1 – Working CMR

- Section 2 – Pending Adjustments

-Section 3 – Retired CMR’s

b. Show inspector that folders are labeled for 3 fiscal years, the

current fiscal year and the two previous fiscal years

Reference

MCO 1533.6E, Chapter 6,

334 02 004Is a complete physical inventory of all items of YES NO supplies and equipmentconducted twice a year and are property records reconciled as necessary? Is there a record of the dates of inventory?

Reference

MCO P4400.150E PAR 2009

334 02 005Is unserviceable clothing and equipment in stock YES NO

declared, marked, separated?

a. Signed and stamped DRMO 1348's will be submitted to the MCJROTC

Supply Specialists as supporting documentation to drop items from a unit's CMR.

b. If DRMO disposal of CMR property by a geographically isolated unit is notfeasible, unit should present to the inspector signed letters from ProgramLogistics Manager authorizing disposition.

Reference

MCO 1533.6E, Chapter 6, para 7.d.

334 02 006Is appropriate action taken upon receipt of YES NO

disposition instructions?

Reference

UM 4400-124, PART III, SEC 2, para 2.4.1B

334 02 007Are excess assets properly redistributed perYES NO

instructions from Program Logistics Manager?

Reference

UM 4400-124, PART III, SEC 2, para 2.4.1A

334 02 008Are requests for equipment & services (PRDs) YES NO

properly prepared, submitted, andmaintained?

a. Show inspector that folders are organized as follows:

- 1105 PRD folder is organized into 3 sections: (1) uniforms, (2)insignia(3) laundry, alterations and dry cleaning.

- 1106 PRD folder is organized into 2 sections: (1) travel and (2) misc. supplies.

b. Show inspector that folders are divided and labeled for 3 fiscal years, the current fiscal year and the two previous fiscal years

c. Pending requisitions will be maintained on the left hand side and completedrequisitions will be maintained on the right hand side.

Reference

MCO 1533.6E, Chapter 6,

334 02 009Upon receipt of materials/completion of services, YES NO

are DD Form 1348's/invoicessigned, dated, and forwarded to TECOM?

a. Receipts or Invoices for materials/services rendered will be forwarded to TECOM within 3 business days. Acceptable receipts are:

(1) MCJROTC Uniform Order Form initialed and dated on each line indicating the date of receipt for each item. If all items are on the order form are received at the same time, then a signature and date indicating that all items were received.

(2) MCJROTC Receiving Report (available on the MCJROTC portal.

(3) 1348 shipping document.

b. The inspector will evaluate the unit's compliance with procedures governingthe submission of receipts for items received at the unit.

Reference

MCO 1533.6E, Chapter 6,

334 02 010Do spot inspections of equipment/uniforms match thoseYES NO

quantities listed onunit CMR/Uniform Inventory Sheet?

Reference

MCO 1533.6E, Chapter 6, para 5.

334 02 011Are equipment or item serial numbers recorded on YES NO

current CMRs when required?

Reference

MCO 1533.6E, Chapter 6, para 5.

MCO P4400.150E para 2003.3

UM 4400-124 PART III, SEC 2, para 2.5A

334 02 012Are CMR discrepancies without supporting YES NO

documentation submitted to the Program Director

via the Logisitics Manager as a request forinvestigation and not as a request for adjustment to the property accounting records?

Reference

MCO P4400.150E para 6003

CADET EVENTS - FA 335

335 01PERSONNEL INSPECTION

335 01 001Were a minimum of 90% of enrolled cadets inspected?YES NO

335 01 002Does the overall general appearance of the CadetsYES NO

indicate commandattention and individual Cadet effort?

The overall evaluation for general appearance is:

Exceeds expectations

Meets standards

Below standards

Unsatisfactory

335 01 003Does the overall general knowledge of the Cadets YES NO

indicate commandattention and individual Cadet effort?

The overall evaluation for general knowledge is:

Exceeds expectations

Meets standards

Below standards

Unsatisfactory

335 01 004The following recurring discrepancies were noted:

335 02DRILL

335 02 001Did the unarmed platoon execute drill YES NO

satisfactorily? One platoon will conduct unarmed drill

using drill sequence providedby IG Inspector prior to the inspection.

Reference

MCO P5060.20 W/Change 1

335 02 002Did the unarmed Cadet Platoon Commander execute YES NO

drill satisfactorily?

Reference

MCO P5060.20 W/Change 1

335 02 003Did the armed platoon execute drill satisfactorily?YES NO One platoon will conduct armed drill using the drill

sequence provided by the Inspector prior to the inspection.

Reference

MCO P5060.20 W/Change 1

335 02 004Did the armed Cadet Platoon Commander execute drill YES NO

satisfactorily?

Reference

MCO P5060.20 W/Change 1

335 03COLOR GUARD

335 03 001Did the Color Guard execute drill satisfactorily?YES NO The color guard (Blue Dress uniform required) will execute the drill sequence provided by the Inspector prior to the inspection. Reference

MCO P5060.20 W/Change 1

335 03 002Did the Color Guard Commander execute drill YES NO

satisfactorily?

Reference

MCO P5060.20 W/Change 1