Didsbury Ramblers Minor Hockey Association

2016 AGM April 13th

Attendance / Absent
Ryan Mierke, President / Cam Campbell, CAHL Gov
Kelvin Knutson, Ref in Chief / Dave Boyle, Secretary
Dionne Blatz, Ice Scheduler / Nicki Boyle, 2 & 27 Rep
Jeff Miller, Coach in Chief
Mike Heppner, Vice President
Cory Fifield, Equipment Manager
Tanya Rylance, Fundraising
Andrea Sawatzky, Media Rep
Tara Fifield, Treasurer
Tracey Knutson, Registrar & Ref Assignor
Keean Milburn, CAHL Rep

Meeting called to order at 7:04

2015agm meeting minutes

Motioned by Tanya Rylance to be accepted seconded by Dione Blatz to approve minutes

All in favor

Last meeting minutes March 9th 2016. Motioned to be passed by Andrea Sawatzky seconded by Dione Blatz. All in favor

Feedback on awards night was good, nice and quick evening, went smoothly.

Minutes were motioned to be passed by Tanya Rylance and seconded by Tara Fifield all in favor.

Year in Review Reports

President

Past season

High numbers in novice so decided to make 3 teams. Top team played in CAHL other 2 teams played in 2 & 27. All Novice teams had a competitive season. Atom teams, all had competitive season.

Board ran smoothly. Discussed some issues via email between meetings, worked well.

Three novice teams made us off budget but we have rebudgeted for the upcoming season to make up for it.

Economy will play into our fundraising. Lowered fundraising budget.

Tournaments went well for the most part, the Atom tournament was not as successful as hoped for.

Casino might come earlier than expected maybe 6-9 months earlier.

Treasurers Report

2014/2015 season loss of $9000 we had no 3 on 3

This year we will see a loss from the third novice team.

For the upcoming season we are doing an optional conditioning camp for $100 for novice and atom players. Our conditioning camp will be run a little different as DMHA will hire someone to come in and run it. There will be 4 sessions ( $25 a session) coaches will come out as well to help with the drills.

Kelvin motioned that we accecpted the 2015 financials, everyone in favor.

Tracey suggests that she donate westjet tickets but does not want them used as a silent auction item at the pub night, she suggests that we do a separate draw.

2016/2017 budget. 2017/2018 budget is similar besides the casino money.

In 2015 we had 3 tournaments

We have not budgeted for a tyke tournament as we are not sure what a one day tournament will earn. Anything we make on a tyke tournament will be a bonus.

Jason Pick suggests that we have a statement on the website that if the casino or any other fundraising was to be lost that we would not be able to run our association with the fees as they are.

Coach in chief

No written complaints. Coaching surveys over 50% response. It was a great online system. Haven’t shared comments with coaches but will discuss it in the fall with whoever will be choosen to coach.

Good year, always need more hokey people for helping with evaluations.

Vice President

Great system for evaluations. All went smoothly

CAHL governor

Cahl has brought in more teams from the north. There will likely be more North travelling.

Ref in Chief

Had one ref quit because of coaches issues.

Refs need to be confident and not let an out of control coach or parent continue

It was brought up that maybe a conversation with the parents of the refs happen at the beginning of the year.

Equipment manager

Still waiting on the door hinge for the equipment room door.

Fundraising

Could have done better at pub night. Economy was down for sure. Made $8700 approximately

Maybe the hockey calendars for next year would be a good idea. The Olds Minor Hockey did the fundraiser last year and made a good amount.

Ice Scheduler

Ice goes up 2% this coming year. We will turn back Fridays to 1 hour instead of 1 and ½ hours.

Will keep ice times the same as past season.

Ice will be done next year at the end of February if teams are still playing after that will book more ice

as needed.

We only had to reschedule two games.

½ ice for tyke as hockey Canada is going to mandate it. So we will have less ice to pay for as we can play two tyke teams at once.

Media Rep

Paige Murphy did our team pictures and the pictures went over well. Will use her again next year.

Awards night went well

End of reports

Ryan dissolves the current board.

Election of the officers

President—ryan will let his name stand-- no other nominations--acclimated

Vice President—Mike letting his name stand—no other nominations--acclimated

Secretry---Dave will let his name stand—no other nominations---acclimated

Treasurer—Tara Fifield will let her name stand—no other nominations--acclimated

Fundraiser and raffle—Tanya is stepping down. Jeff nominated Kim Howard Kim declined. Shannon Konschuhwas nominated. Tracey will let her know via text.

Communications Officer---Andrea will let her name stand—No other nominations—acclimated

Register—Tracey will step down—Jeff nominated Jen Brado she will let her name stand. All in favor she is unanimously voted in.

Ref in Chief.—Kelvin will step down—Dione nominated Jason Pick---Kelvin nominated Kaydin Knutson he is not here to speak for himself. He will be 17 in the upcoming hockey season. No one opposed he is unanimously voted in.

Ice Time Coordinator—Dione will let her name stand—no other nominations—acclimated

Cahl rep—Keenan Is stepping down—Jeff nominated Kelvin—Kelvin declined—position not filled

CAHL Governor—Cam is stepping down—no one nomintated—position not filled

Equipment coordinaror—Cory will let his name stand—no other nominations—acclimated

Tournament Coordinator—ryan nominated Kim Howard she will think about it---position not filled

2 & 27 rep---Nicki is stepping down—no one nominated---position not filled

Jeff suggests that we put out an add to look for some outside help Jeff motioned and Tanya seconded

Lottery license—Jeff motioned that we renew the lottery licesnce, Jason pick seconds. All in favor uninamously

Meeting adjourned at 9:06

Next meeting May 11th