United Way of San Antonio & Bexar County

United Way of San Antonio & Bexar County

PURCHASE OF SERVICE PROPOSAL REQUEST

Eastside Promise Neighborhood

1023 N. Pine, 2nd floor, San Antonio, TX 78202

(210)352-7142

I.  MISSION:

The Eastside Promise Neighborhood (EPN) unites institutional and resident stakeholders to look at the resources and assets of the neighborhood to address its core barriers so that children and their families are inspired to stay, grow, graduate… and stay.

II.  PURPOSE:

The Eastside Promise Neighborhood Purchase of Service Proposal Request is an effort to encourage the activities and ideas of residents and organizations within the Eastside Promise Neighborhood footprint by supporting initiatives that can have a large impact on neighborhood goals.

III.  MANDATORY INFORMATION SESSION

Organizations interested in applying must attend Information Session on:

Monday, December 19, 2016
10:00 a.m.
Ella Austin Community Center
1023 N. Pine, San Antonio, TX 78202

IV.  FUNDING REQUIREMENTS:

§  Requested funds must serve Nonprofit organizations in the Eastpoint (Promise and Choice) footprint

§  Twenty percent (20%) match of requested funds

§  Effective family engagement of program participants

§  Evidence-based or promising practice models for program implementation. Reference the selected model in the proposal with a specific reference e.g., a peer-reviewed journal article.

V.  RESULTS AND NEIGHBORHOOD GOALS:

Refer to Attachment B on page 7 for detailed descriptions.

VI.  ELIGIBLE APPLICANTS:

§  Non-Profit Organizations with proof of having filed as a not-for-profit corporation (tax exempt status as determined by the IRS under section 501(c) (3) of the Internal Revenue Code) or be an affiliate of a corporation having a not-for-profit charter elsewhere in Texas or in the United States.

§  Faith Based Organizations are organizations that are religiously oriented, regardless of whether or not religious activities are their primary function. The organization must have a tax exempt status as determined by the IRS under section 501(c) (3). This can include houses of worship, congregations, private schools, hospitals, thrift stores or any other organization whose mission is based on religious principles. All services, programs and events funded by United Way and provided by faith-based organizations must be open to and available for use by the public. Any services funded by United Way may not promote or require any individual to follow the religious principles of the organization, nor may the organization use the services as a means for recruitment to their faith.

§  Grassroots Organizations can be Neighborhood Associations or other organizations operating on a nonprofit basis with its purpose defined as serving the community within a limited geography. These organizations may or may not be recognized as a 501(c) (3) organization by the Internal Revenue Service. However, they must seek to build upon the assets of the people living within the geographic boundaries they serve. Typically, these organizations are small (e.g., less than 5 paid staff and/or run by volunteers with annual budgets less than $100,000 a year).

WHAT IS NOT ELIGIBLE FOR FUNDING (Examples include but are not limited to the following)

§  Political contributions

§  “Seed money” for starting a for-profit business

§  Programs that are principally religious or sectarian

§  OMB-A122 and UWSA EPN Allowable Cost Chart (See Attachment C)

VII.  INSURANCE REQUIREMENTS: If selected to provide the services described in this solicitation, applicant shall be required to carry the minimum insurance coverage described in Attachment A on page 6.

VIII.  PROGRAM REPORTING – Learning Evaluation and Assessment of Performance:

Programs funded through this solicitation will submit monthly performance reports including collecting data and reporting results for individual participants, as well as on an aggregate level for all participants. The monthly data, narrative, expenditure reports, and reflection on them, will provide the understanding necessary to stimulate learning and evaluate performance. United Way may be required to provide additional reports to the U.S. Department of Education. Additionally, financial reports and receipts for expenditures incurred during the prior month must be included. Applicants should be aware that United Way will perform occasional onsite program and financial monitoring to ensure progress of the funded programs.

Program reports will be submitted to EPN/UW on a monthly basis on the 10th day of every month. If the 10th day of every month falls on a weekend, the report will due the next business day.

Required report will be reviewed monthly as well as reflection on the providers’ experience in order to learn whether efforts made are having the desired effects; and to determine whether the provider is honoring their performance measures and producing the desired outcomes.

IX.  HOW MUCH MONEY CAN I APPLY FOR?

There is no minimum amount for this purchase of service request; however, the maximum amount that can be granted to an agency is outline in the table below.

GRANT / MAXIMUM
AWARD / FUNDING CYCLE / PROGRAM DATES
Capacity Building / $60,000 / Spring 2017 / February 6 – June 30, 2017

This request for purchase of service proposals is funded through United Way of San Antonio & Bexar County, a grantee of the U.S. Department of Education. Each Purchase of Service will follow applicable Office of Management and Budget (OMB) Circulars compliance requirements and Education Department General Administrative Regulations (EDGAR).

X.  CRITERIA FOR SELECTION AND CONDITIONS FOR FUNDING:

§  Proposed services must impact the EPN results and neighborhood goals as identified on pg. 7/Attachment B.

§  Successful applicants will clearly define a sustainability plan that will demonstrate a plan to maintain services to the neighborhood beyond EPN funding.

§  Applications must include signatures from the management team/leadership of the organization, e.g. CEO, CFO, Executive Director

§  Applications must include the agency’s most recent Annual Financial and Federal Audit Reports (if applicable) any and all program review reports issued by any federal or state funder (for the most recent fiscal period).

§  Applicants must certify to United Way that the applicant agency has not been suspended and/or debarred from providing services under federal awards as defined under OMB Circular A-102 and A-110.

§  If selected to provide the services, applicant shall be required to carry the minimum insurance coverage (See Attachment A).

§  Applicants must be culturally competent and possess the ability to understand, communicate with, and effectively interact with people across cultures and diverse groups.

XI.  COLLABORATION and PARTNERSHIP EPN recognizes that in order to be successful many programs may best be accomplished through partnership and collaboration with other agencies or organizations. Applicants are encouraged to partner with others, especially in areas of particular expertise. Evidence of the partnerships must be described in the narrative and supporting documentation should be attached via a letter of support. For example, if the applicant agency is planning to implement the initiatives at a community center, church or school, a letter of support from the head of the organization, i.e. pastor, principal, etc. must accompany the application. These attachments will not count toward the page limit. Up to 10 bonus points for program collaboration.

XII.  MATCHING REQUIREMENTS – Twenty percent (20%) match of requested funds is required (in-kind and/or cash match) and must be reflected on the proposed program budget. The match listed in all proposals must certify that the match resources proposed will be committed to the proposed program, if selected. Matching funds may consist of any combination of:

1.  In-Kind Contributions including:

·  donated services, including volunteer time

·  donated materials and supplies

·  donated equipment

·  the value of rental space

2.  Cash from other sources provided by applicants including:

·  Consultant fees

·  Purchase of materials and supplies

·  Purchase of equipment

·  Equipment and space rental fees

·  Contracted services

·  Salaries and wages of applicant and partner staff

3.  External cash from donors and/or third parties specifically for this initiative (grants, gifts or bequests)

XIII.  APPLICATION PROCESS - Timeline of Implementation

December 13, 2017: Publish Purchase of Service (POS) Proposal Announcement

January 13, 2017: Proposals due by 3:00 p.m. to EPN Administrative Office

January 20, 2017: Volunteer Proposal Review

January 30, 2017: Notification of Awards

XIV.  HOW WILL DECISIONS BE MADE?

A Proposal Review Committee of volunteers will review and evaluate proposals. The committee will then submit to the Eastside Promise Neighborhood Advisory Council recommendations for approval. All decisions made by the Advisory Council are final. Applicants that are not awarded are welcome to reapply in the future.

Instructions

1. Delete this page and prior pages prior to submission. Total page limit is 9 pages, excluding the checklist, budget and budget narrative. Requested attachments such as MOUs, job descriptions, letters of support, do NOT count toward page limit.

2. Do not change the column widths, page and column margins, font size or spacing before and after paragraphs.

3. All responses should not exceed the length specified.

4. Do not edit or change areas marked in gray.

5. Deadline for this application is 2:00 pm on Thursday, January 19, 2017.

6. Deliver all applications to the United Way of San Antonio office, 700 S. Alamo

7. QUESTIONS about the SOLICITATION APPLICATION:

● Questions on this solicitation and the solicitation application packet will be accepted, IN WRITING ONLY VIA EMAIL ONLY, until 5:00 pm on January 11, 2017. Phone calls and/or requests for meetings will not be accepted during this solicitation process time.

● Direct all inquiries to Caroline Sumerlin,

● All questions and responses will be posted on the Eastside Promise Neighborhood (EPN) website: http://www.eastsidepromise.org.

● Please note that United Way reserves the right to only post questions that are topical, pertinent and/or relevant to this solicitation and the solicitation application packet and/or process

ATTACHMENT A

Suggested Insurance Requirements

Social Service Organizations

General Liability

$1,000,000 Per Occurrence

$2,000,000 General Aggregate

$2,000,000 Products/Completed Operations Aggregate

$1,000,000 Personal & Advertising Injury

Sexual Abuse & Molestation Liability:

$1,000,000 Per Occurrence / Aggregate

Professional Liability:

$1,000,000 Each Professional Incident

$2,000,000 Aggregate

·  Policy must be ‘Primary & Noncontributory’

·  Policy must contain an endorsement listing United Way of San Antonio and Bexar County as an ‘Additional Insured’ using Form CG2010 07 04 or equivalent

·  Policy must contain a ‘Waiver of Subrogation’ endorsement

Automobile Liability

$1,000,000 Combined Single Limit

·  Policy must contain ‘Additional Insured’ endorsement listing United Way of San Antonio and Bexar County

·  Policy must contain a ‘Waiver of Subrogation’ endorsement

Workers’ Compensation & Employer’s Liability

$1,000,000 Each Accident

$1,000,000 Disease – Policy Limit

$1,000,000 Disease – Each Employee

·  Must provide evidence of Worker’s Compensation & Employer’s Liability

·  Policy must contain a ‘Waiver of Subrogation’ endorsement

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ATTACHMENT B – EPN Baseline and Neighborhood Goals

Neighborhood Goals / Focus
Population / SY 12-13
Baseline / SY 13-14
Goal / SY 13-14
Actual / SY 14-15
Goal / SY 15-16
Goal / SY 16-17
Goal
1 Medical Home / 0-5 years / 41% / 42% / 67% / 43% / 44% / 45%
2A 3 year old development / 3 years / 54% / 55% / 77% / 55% / 57% / 60%
2B Kinder development / 5 years / 30% / 30-35% / 23% / 35-45% / 40-50% / 45-55%
3A Formal-based early child care / 0-5 years / 29% / 30-33% / 27% / 30-35% / 30-38% / 40-50%
3B Family Friends & Neighbor care / 0-5 years / 12% / 12-14% / 31% / 12-14% / 12-16% / 12-18%
4A ELA performance / Grades 3-10 / 54% / 50-55% / 55% / 53-58 / 55-60% / 60-65%
4B Math performance / Grades 3-10 / 53% / 54-59% / 64% / 57-62% / 60-65% / 65-70%
5 Absenteeism/Chronic Absenteeism / Grades 6-9 / 14% / 11-13% / 20% / 9-12% / 8-11% / 7-10%
6 4 year graduation rate / Grades 12 / 81% / 82-85% / 80% / 82-85% / 82-85% / 82-85%
7a College enrollment / HS grad / 41% / 41-50% / 44% / 43-60% / 45-70% / 48-80%
7b College without ELA/Math remediation / HS grad / 21% / 23-33% / 23% / 27-44% / 32-55% / 34-63%
7c Higher Ed completion / HS grad / 8% / 12-17% / 8% / 13-25% / 16-34% / 20-43%
7d Certification or Credential / HS grad / 1% / 1-4% / 2% / 2-4% / 3-5% / 4-6%
8 60 minutes physical activity / Grades 6-12 / 23% / 24% / 27% / 24% / 25% / 25%
9 Fruits and vegetables / Grades 6-12 / 26% / 27% / 31% / 27% / 28% / 29%
10 Student safety / Grades 6-12 / 78% / 78-83% / 71% / 83-85% / 85-88% / 88-90%
11 Student mobility / Grades K-12 / 24% / 23% / 34% / 22% / 21% / 20%
12 Birth to Kinder, parents read to children / 0-5 years / 26% / 25-35% / 48% / 25-35% / 30-40% / 35-45%
13 Kinder-8th, parents encourage reading / Grades K-8 / 81% / 81-83% / 77% / 83-85% / 85-87% / 87-90%
14 9-12th, parents talk college and career / Grades 9-12 / 55% / 57-67% / 87% / 59-69% / 61-71% / 63-73%
15 Access to 21st century technology / Grades 6-12 / 85% / 86-88% / 87% / 88-92% / 92-94% / 93-95%

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