Attendees
Kay Sears – Chair
Rusty Powell – Chair-Elect
Roger McNamara – Treasurer
Brian Gulliver – Past Chair
John Grace – Webmaster
Brandon Tortorelli – Young Professionals
Lt Col Todd Nathaniel – Southern Vice Chair
Wesley Kenison – ATS 2017
Tracy Copp – Policy
Mark Kettle – Education
John Marcantonio – Northern Vice Chair
Sue Janssen – Education
Brandon Walls
Brett Shaffer
Jason Hopkins
Agenda
Chair Opening
Roll Call
Treasurer’s Report
Policy Report
Webmaster Report
Programs Report
Education Report
Honors and Awards Report
ATS 2017 Report
Newsletter Report
Membership Report
New Business
Next Council Meeting
Adjournment
Chair Opening
Kay kicked off the meeting at 6:20pm and welcomed everyone, commenting that she appreciates everyone’s support on the Council. She also commented that when we send anything to her, we include in the Subject “Action Needed” or “Decision Needed” to bring it to her attention. She receives many emails every day and this will help her to address items that need her direct attention.
Roll Call
Rusty graciously covered for Morty, who was away on travel, and conducted a roll call of members in attendance.
Treasurer’s Report
Roger provided the Council with an update on the 2017/2018 AIAA-RM budget, commenting that it was essentially the same as what he reported two meetings earlier. Note: The budget info is not included in meeting minutes. He also asked that we minimize email voting on budget issues as it makes it difficult to track actions. Roger will send the budget to John Grace who will post it in the Council (restricted) section of the website. Brian asked about award funds related to our recent section awards and Roger thought we should receive them in September.
Policy Report
Tracy provided the Council the following Policy Committee update:
Events:
· Recent
o CSBR – Beers, Brats and Burgers – August 16th
· Upcoming
o Trajectories 2017 – Tracy commented that the ratio of AIAA to Mines registrants is ripe for AIAA membership
o Sept 8th, 5-8pm @ Colorado School of Mines
o Spots are filling quickly, so be sure to register soon if you’d like to attend!
· Save the Date!
o AIAA Annual Technical Symposium – TBD Policy Panel (Friday Nov. 17th, 2017)
o Colorado Space Roundup (Wed. Dec. 6th, 2017)
§ Looking for additional volunteers to staff the table
o Aerospace and Defense Caucus meetings (monthly between Jan. and April 2018)
o Colorado Aerospace Day (March 2018)
o CVD 2018 (Wed. March 21st 2018)
o 3rd Annual Aerospace Summit (March 2018)
o Colorado Capital Conference (TBD)
News:
Added two new members to the public policy committee – Jason Hopkins and Chris Pumford. Jason previously worked for Masten Space Systems in FL, and on the Hill in DC. Now works at Ball Aerospace. Chris is a recent Mines graduate who interned at the UN and now works for ULA.
Opportunities:
- Define public policy committee direction, focus, gather new ideas and create plans for advancing key issues within the RMS.
- Leverage Colorado interest groups (e.g., CSBR, CSC, CSE, Space Foundation, Metro Chamber, etc.) to assist in the advocacy of RMS member’s interests/concerns and increase collaboration with the other organizations.
- Increase connection and collaboration with AIAA National PPC.
Webmaster Report
John briefed the Council the following Webmaster report:
General
REMINDER: If you have AIAA booth equipment, please keep the “Equipment Location” list “see Private Section documents” up to date.
REMINDER: If you add an Announcement, please include the expiration date.
REMINDER: Calendar entries expire on midnight of the end of the event—so they do not need an expiration date
HIGHER LOGIC: Sandy Magnus held a kick-off meeting on the proposed content of the Higher Logic content management system (SharePoint replacement) on May 18. I submitted comments and suggestions on her proposed concept to Emily Springer on May 27. Expect the entire process of migrating to a new, more robust system to last well into 2018.
Support
Website hits: July 2017 – 760 (per month) (estimated due to web hit counter erroneous readings each month)
Registrations: none active
ATS 2017 Abstracts: 16 (as of Aug 27)
Email Lists
Updated the AIAA-RM email list () on Aug 1, 2017. AIAA-RM has 1283 email addresses (up from 1277 in July).
Council has 44 email addresses.
Question: Should Space Foundation be able to send to AIAA-RM or YP directly? Kay discussed the connection to the Space Foundation and recommended that we continue to look for opportunities to partner with them and other non-profit groups. We decided to give the Space Foundation access to the Council distribution and we would decide to send it forward to AIAA-RM, YP, or elsewhere.
Programs Report
Chris submitted the following programs committee report:
Program Sketch 2017/18
• September: HPD High Precision Devices
• October: Ball Aerospace IXPE
• November: Rich Feller STEM Building Bright Futurres from Main Street to Outer Space Educator Associate focused talk (ATS)
• December: Sierra Nevada Dream Chaser
• January: Lockheed Martin Lucy
• February: Planet IQ Chris McCormick
• March: Vestas Wind Turbine Plant Northern Colorado/Wyoming
• April: ULA Vulcan
• May: Ampt rocket engine testing
Activities to promote Membership through collaboration:
• Get integrated with colorado stem or oakman aerospace.
• Get stacy defore to speak ats on citizens for space exploration.
• Colorado space coalition tie to aiaa colorado space business report.
• Industry cluster report.
• Gps day Colorado announce to Facebook.
• Road trip partners.
o Joe rice 720-261-3346
o Promote ats sponsorsorship
o Recruit membership
o Recruit programs
Kay challenged all on the Council to send Chris at least one program idea for this current year.
Education Report
• Girls STEAM event at Wings Over the Rockies: John Marcantonio and Brett A. Shaffer are hosting a RMS table. Girls participating in the event as well as the general public have the opportunity to talk with AIAA members about the organization and their careers. Recruiting additional volunteers for the day. Current volunteers include Rick Zelenka, Matthew Cannella, Sean Zeeke and his geologist wife, and Jamie Umscheid.
• Erin Smith, new AIAA Educator Associate member and teacher at East High School, is interested in utilizing any education resources that might be available through AIAA for her class at East High School. The curriculum is through “Project Lead the Way” and she would love to enrich the existing curriculum with field trips, guest speakers, local projects, industry partnerships, etc. Telecon planned.
• BEST Robotics:
o Recruiting RMS members to be liaison between each hub. So far have Lenny Demchak for Front Range BEST (http://www.frbest.org/) and of course Wes Kenison for Rocky Mountain BEST (http://www.rockymountainbest.org/). Still desire liaisons for Pikes Peak and SoCo (Trinadad) hubs. Liaisons would keep in touch with each hub to recruit help when needed.
o Propose RMS sponsorship of $500 for the Regional Championship on 16 & 17 Dec at MSU Auraria Event Center. UPDATE – since this would fall within Sue’s budget, she will use her funds to support this.
Honors and Awards
We discussed the section awards. Brian suggested how we could add a little more flair to the section award reports and he will discuss with people in his company’s marketing department. Roger recommended that we think about the section award inputs throughout the year to make the write-up at the end of the year easier and more efficient.
ATS 2017
Wes provided the following ATS 2017 report:
Planning:
On August 29th I will be presenting to the Advanced Planning and Risk Management class (APRM). They will be dividing into two teams, one planning the VIP night fully sponsored by the MSU Denver Hospitalities, Tourism and Events Department, and one planning ATS. They will be handling the following:
· Catering arrangements
o ~300 Guests
o Breakfast
o Lunch
o Afternoon Refreshments
· Guest Check-in
o Badges
o Coat Check
o Briefing
· Signage and decoration
o Themed by track
§ Space
§ Aviation
§ Manufacturing
§ Unmanned Aircraft Systems
· Venue preparation
o Turnhalle
§ A/V and sound needs improvement
§ Contractor recommendation
· 5. J&S Audio Visual
o Baeressen Ballroom
§ Needs much sprucing up
o Tivoli Atrium
§ Registration/check-in
o Tivoli Brewery Garage
§ UAS area
o CAVEA
§ Work with CAVEA team
o 7th St. Bldg./ World Indoor Airport
§ Working with TJ DeCino, Jeff Forrest, and Jose Lopez
o AES Solarium
§ Orion Capsule and LM signage – could be great for LM presentations
§ Need to talk with Dr. Park and LM and MSUD Facilities
o Quad
§ Closed off for UAS photogrammetry flights and possible lunch delivery
· Parking
o Can get bulk passes for covered garages for $5.50 ($1 off normal price)
· An App!! Yesssss!! APRM Class is wanting/capable.
o Maps
o Itinerary
o Speaker info
o Check-in
· VIP night
o Tivoli Brewery Program to brew special space themed beer for event
o Event venue
§ HTE BLDG.
§ Dinner prepared by Degree Restaurant
§ Cooking demonstration
§ Beer (see above)
§ Wine pairing
Abstracts:
16 Received, Reminder for abstracts went out on 08/15/17. Another going out on 09/01/17. Former AIAA @ MSU Denver member/Digital Globe employee Joseph Finkiewicz volunteered to help with review and selection process
Sponsorship
Currently only have $2000 in confirmed cash sponsorship of $11,500 goal
Confirmed:
· Ball-$1000 – Needs invoice
· CDOT division of Aeronautics - $500
· Eyassat - $500
· AUVSI- In-kind
· MSU Denver – Covering all facilities costs up to $2500
· RM-BEST- In-kind for booth at game day 10/21/17 and regional tournament 12/17/17
Potential:
· Black Swift – Requested info before sponsor guide was sent.
· AGI – Discussed with Stephanie Eftimiades. They are definitely interested. Are considering doing level 1 and 2 STK certification testing all day, and a 3D STK11 demo in the CAVEA.
· Oakman Aerospace – Spoke with Stan and Ashley, they will have details after return from SmallSat conference.
· Teledyne Brown – Spoke with Stacey DeFore and Scott Alexander. They are putting together an offer.
Letters Sent:
· Lockheed Martin
· DSSI
· Red Canyon
· Surrey
· ISYS Technologies
· SEAKR
· ULA
· University of Wyoming
Motivation of sponsors would be appreciated! We are currently nowhere near our goal of $11,500
Facilities:
Tivoli Turnhalle, Baeressen Ballrooms, Tivoli Atrium, Brewery Garage, CAVEA, STK Lab, and Quad (zone 1) all reserved. After a long negotiation process, I’ve gotten AHEC to guarantee a total cost for facilities of $1800 with AVS dept. hosting or 830 if we can have the AIAA @ MSU Denver Student org active again within 3 wks prior to event (All officers graduated last spring, AVS Dept. is currently recruiting to fill positions). MSU Denver Marketing and Communications has offered to cover all facilities costs for the event, up to $2500.
Catering:
Catering arrangements are now being handled by APRM class which should be able to bring down costs substantially. I have it on good authority that there WILL be desserts in the shape of planets, rockets, planes, etc.. One of the potential caterers is really interested in doing a drone lunch delivery demo flight.
Program:
· Spoke further with AGI. Possibly to host Level 1&2 STK certification testing and 3D demo of STK 11 during event. Should have final info next week
o Test prep available online prior to event date
o AGI considering bringing their own laptops and using a room other than MSU Denver STK lab to accommodate more than 16 people at a time.
· Abstracts being reviewed currently
· Discussed UAS Program with Juniper Unmanned. Wanting to do a full UAS mission from planning to delivery
o Mission design and planning run-through in Tivoli Brewery Garage
o Photogrammetry mission in Quad (zone 1)
o Data processing and analysis in Tivoli Brewery Garage
· Sent request to Tracy Copp for assistance in planning Public Policy Panel
· Still looking for great keynote presentation if anyone has a suggestion.
Kay recommend Susan Helms as a keynote speaker. Wes will connect Roger and the student overseeing financial planning.
Newsletter
Adrian submitted the following newsletter report:
The August newsletter was sent out.
The next newsletter is planned to be sent out early October. Please submit articles by Sept. 15. What should be added to calendar? Planned for October newsletter:
- TRAJECTORIES Summary (other YP Plans?)- Copp/Marshall
- STEM volunteer opportunities this year?
- Celebrate section awards, 4 awards out of 8 possible
- Events on calendar
There was discussion about the frequency of the newsletter. We agreed to stay with 6 per year while providing appropriate updates and keeping the page count at a manageable level.
Membership
Official July 31st membership is at 1325 Pros, Students, Educators. DataMaker, which always shows high, states we are at ~1370.
TRAJECTORIES 2017 -- We have 130+ registered for the Sep 8th event. Overall budget is good, as long as Roger can connect with John Eiler to provide an address for sending the $500 CAT III funds. (Roger commented that he will connect with John.)
We need a couple of AIAA Council members to volunteer at the TRAJECTORIES AIAA table. (Tracy discussed this during the PPC update.)
New Business
Brian updated the Council on the sub-orbital launch that we supported. The launch will be delayed until later this year and he will continue to provide updates.
Kay will review her calendar and send out available dates for meetings through the end of this year.
Next Council Meeting
The next meeting will be at Fate Brewery in Boulder on a date when Kay is available.
Adjournment
Kay adjourned the meeting at 7:21 pm.
Respectfully submitted,
Kevin Mortensen
Secretary, AIAA RMS
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