MANLY ROOS JUNIOR RUGBY UNION CLUB

ANNUAL GENERAL MEETING

MINUTES

Wednesday, 28 October 2015, 7:30pm

Roos Club House – Keirle Park, Manly

In attendance

Stewart Davies, Blake Thompson, James King, Martyn Ferguson, Nick Baker, Rob Gaunt, James Maxwell, Ciaran Gray, Barry van der Water, Brett Jeffery, Chris Cameron-Doe, Noel Collyer

Apologies

Eric Downs, Angela Lyons, Daryl Sisson

Club Entity and Constitution

  • Club's Company & GST Status to be reviewed and changes to be proposed by Feb 2016 Meeting – To do: JM
  • 2016 Club Bearers to be lodged with ASIC – To do: JM
  • Club Constitution to be Updated and tabled at 2016 AGM – To do: JM, JD
  • Club 5 year lease with Council to be reviewed / confirmed – To do: JM, JD, SD

Financials

  • Club Treasurer Presented 2015 Financials: Operating Surplus for Year $14,346. Total accumulated Funds $45,319.
  • Aim is $10,000 surplus per year, this year’s excess reflects money for jerseys in 2016
  • Sponsor’s invoices must be made out to Ultratune and Cunninghams – To do: SD, JD, CG
  • Club will donate $500 to Aydan (U11 Captain) Cochlear Implant – To do: SD, CG
  • Club will contribute $1,000 to cover Manly West's costs for Rugby Training – To do: RG, CG
  • Investigate Possibility of purchasing a Till for Canteen / Merchandise Sales – To do: CG

2016 Office Bearers Election

  • President: Josh Dowse (Nominated Stu Davies. Seconded Rob Gaunt)
  • Treasurer: Ciaran Gray(Nominated Brett Jeffrey. SecondedJames Maxwell.)
  • Registrar: Eric Downs (Nominated Josh Dowse, Seconded Marty Ferguson)
  • Minis Co-ordinator: Rob Gaunt(Nominated Chris Cameron-Doe. Seconded Nick Baker)
  • Junior Co-ordinator: James King(Nominated Alan Main. Seconded Barry Van De Water)

2015 Parent's Survey

  • JD presented raw numbers. Summary to come. Meeting noted that:
  • 33% response rate from 300 invitations. very good top line results for club:
  • "safety" and "fun" most important to parents and roos are delivering well against this.
  • other key performance areas aligned with parent expectations eg "sense of competition", "playing kit", "social events"
  • areas for club improvement include: "club being move involved in individual age group & team management", "improved training equipment"
  • good top line results at age group level overall, however some variations between age groups & teams within age groups
  • overall key finding: there is a high correlation between players enjoying playing with the Roos and 1) the extent of game time each player has, 2) the balance of fun/competition in the team and its SJRU grading, and 3) how close the teams / coaches / managers were within an age group ie if teams operated separately then enjoyment / engagement was lower
  • some teams had less than 3 responses so no separate results reports - low response rate was seen as the team having 'low engagement' with the club - and likely to be teams that were managed more independently than other teams in age group
  • age managers will share results with their respective teams pre-start of 2016 season.agreement to repeat survey in 2016
  • To do – MF, JD, Dec meeting: A coach, manager and parent's charter to ensure teams are managed in a way that increases player enjoyment and parent engagement in the club

2016 Club Playing Kit

  • Decision to purchase new jerseys every 3 years. Old Jersey's sold as training shirts for $10. Remainder given to Pacific Islands Rugby.
  • Assuming sponsorships secured as planned, Club will purchase new Jerseys for all Minis and Juniors Roos Team for 2016
  • Design 1 Preferred - but with Red and White Strip on Arm - MJRU logo on Right Chest.
  • Next Steps: Marty Ferguson to get final quotes from 3 suppliers. Sponsor needed by December to incorporate into Jersey Design
  • Sock decision not reached - but can be decided at December meeting.

Marlin's Home Games @KeirlePark

  • Club Supports Temporary Move toKeirlePark - Decision likely by end of 2015
  • Possible Changes Include: Three Shipping Containers to store club gear, renovated change rooms for home and away team, referees and first aid, fence separating Field 1 from other fields, temporary grand stand on Western Side, Scoreboard, shade cloth over BBQ area, upgraded lights, re-surfacing of field
  • Roos to ensure Marlin's "make good" at end of tenure

Schools Gala Day @ Kerlie Park

  • Friday 6th november - 4pm. Expect 100 year 1s and parents to attend
  • Canteen / bbq in operation: stu to purchase supplies
  • Free sausage sandwich for all players: rest pay $2. Drinks $2. All other items at regular cost.
  • Eftposenrollment forms ready to sign kids up. $85 (last year +$5 for u6 and u7) less 25% discount for Gala Day registrations
  • Each signed up player will get free cap/beanie or t-shirt

General Club Administration

  • Club needs plan for girl players: to be discussed Dec 2 meeting
  • Official club social app: for use in club & team comms: proposal team app (as its used by Queensie and Manly SLSC and many would have on phones already) – To do: Dec meeting
  • 2016 sponsorship proposal agreed. To do: AM to finalise brochure design and get printed for meetings with sponsors lined up
  • All coaches / managers to sign working with children forms and submit by end of march 2016 (before training starts). Club secretary to have responsibility for collating forms and reporting.
  • Working with children night to be set for March 2016: club president to lead
  • If note sent to committee - please response saying if you have read / happy. Silence not respectful of efforts of fellow volunteers.

- Meeting Closed 10.10pm