RFI for Healthcare Furniture for Badger Prairie Health Care Center
Request for Information (RFI)
for Healthcare Furniture for Badger Prairie Health Care Center
Department of Administration
County of Dane, Wisconsin
Notice This is NOT a Request for Proposal or a Request for Bid. The purpose of this Request for Information (RFI) is to gather information from manufacturers about the healthcare furniture available to furnish the Badger Prairie Health Care Center. On the basis of this RFI, manufacturers will be invited to a show in Dane County on April 28, 2010. Manufacturers will be selected on the basis of the vendor show. Following the vendor show, a bid will be issued by Dane County for purchase, delivery and installation of the furniture. Any procurement by Dane County will be made on the basis of the bid process and subject to budget approval.
County Agency Badger Prairie Health Care Center
RFI Number #110026
RFI Title Request for Information for Healthcare Furniture for Badger Prairie Health Care Center
Deadline for Submission February 24, 2010, 2:00 PM Central Time
Direct all Inquiries to Name: Carolyn Clow
Title: Purchasing Agent
Address: City-County Building, Room 425
210 Martin Luther King Jr. Blvd.
Madison, WI 53703-3345
Phone: 608-266-4966
Fax: 608-266-4425
E-mail:
Website: www.danepurchasing.com
I. Introduction
The Badger Prairie Health Care Center (BPHCC) serves as an important link in Dane County’s health and long-term care systems for older adults and adults with disabilities. The nursing facility provides services and treatment to adults with behavioral, emotional, or psychiatric disorders that keep them from living with their own families, in the community, or in other nursing homes. Dane County is now constructing a 120-bed replacement facility based in the neighborhood concept, to support Dane County’s mission and vision for patient and resident care. The facility has a expected completion date of October 1, 2010. The estimated size of the project is roughly 100,000 square feet, with a budget of $21,000,000. More information about BPHCC is available at the following web site: http://www.danecountyhumanservices.org/nursinghome.shtm
The County of Dane, Wisconsin, is soliciting information from manufacturers regarding healthcare furniture available in the market which meets the stated specifications. Responses to this Request for Information (RFI) will enable the County to evaluate its furniture options, first on paper and then at a vendor show to be held in Madison on April 28, 2010. The County is seeking as much information as possible through this RFI process. As such, all manufacturers with furniture which meets the specifications, are encouraged to respond. Manufacturers who choose not to respond to this RFI will not have their products considered for furnishing the facility.
Please note: This is NOT a Request for Proposal or a Request for Bid. No award will be issued based on the results of this RFI process. Any procurement by the County will be the subject of a separate process and subject to budget approval.
II. Timeline
The RFI process is being conducted using the following estimated timeframes:
Ø Issue RFI February 4, 2010
Ø Responses Due February 24, 2010
Ø Responses Reviewed Late February- Early March 2010
Ø Selected Vendors Notified for Vendor Show March 15, 2010
Ø Conduct Vendor Show April 28, 2010
Ø Issue Request for Bids May 7, 2010
Ø Place order Mid June 2010
Ø Anticipated installation September 2010 (staggered)
III. Furniture specifications
SEATING
1 - Recliner
Description: Multiple-Position Recliner
Minimum seat width 22 inches
Seat Height: 18 -21 inches
Max overall width 36 inches
Max open length 65 inches
Arm cap: Urethane arm cap
Weight Limit: 300 pounds
Testing: CAL 117
Warranty: Minimum 10 year materials and workmanship
Features:
Patient and Caregiver-assist control options for reclining mechanism
Lever control option preferred for footrest
Caster size 4”minimum with one lever lockdown
Non-visible clean-out space at rear of seat deck
Replaceable Components
Removable seat and back covers
Wall Protector edging
Moisture-Back upholstery (Urethane or Crypton or Nanotex with Durablock)
All seams are smooth with no welts or piping
No exposed hardware on footrest
2 - Bariatric Recliner
Description: Multiple- Position Recliner designed for Bariatric Use
Minimum Seat Width: 24 inches
Seat Height: 18-21 inches
Max overall width 42 inches
Max open length 66 inches
Arm Cap: Urethane
Weight Limit 400 Pounds
Testing: CAL117
Warranty: Minimum 10 year materials and workmanship
Features:
Lever and Pneumatic- activated footrest
Moisture-Back upholstery (Urethane or Crypton or Nanotex with Durablock) Caster size 4” with Lock or glides suitable for sheet flooring
Removeable Seat and back covers
Non-visible clean-out space at rear of seat deck
All seams are smooth with no welts or piping
No exposed hardware on footrest
Expandable standard size recliner preferred
3 - Glider
Description: Chair with Gliding motion
Minimum Seat width: 22 inches
Seat Height: 18”
Max overall width: 33 inches
Max open length: 65 inches (if recliner option added)
Arm Cap: Urethane
Weight Limit: 350 pounds
Testing CAL 117
Warranty: Minimum 10 year materials and workmanship
Features:
4” Casters with brakes or glides suitable for sheet flooring
Weight-activated glider; lock upon standing
Weight- activated recline
Moisture-Back upholstery (Urethane or Crypton or Nanotex with Durablock)
Non-visible clean-out space at rear of seat deck
All seams are smooth with no welts or piping
May include multiple-position recliner option
4 - Patient Chair- with mesh construction
Description Patient chair with high back, metal frame, mesh upholstery
Minimum Seat width 21-24 inches
Maximum width: 36 inches
Seat Height 18-20 inches
Arm Cap Urethane
Weight Limit 300 pounds
Testing CAL 117
Warranty: Minimum 10 year materials and workmanship
Features
Ergonomic Features to assist staff with transfers
Breathable, anti-microbrial, stain-resistant mesh back
Moisture-Back upholstered seat (Urethane or Crypton or Nanotex with Durablock)
Removable parts for easy cleaning
Rear casters with lock. Glides suitable for sheet flooring.
All seams are smooth with no welts or piping
Open arm option
5 - Patient Chair- frame & cushion construction
Description: Medium to high back chair with open arms
Construction Wood frame chair with upholstered seat and back
Minimum Seat Width: 22 inches
Seat Height: 18 inches
Weight Limit: 350 pounds
Testing CAL 117
Warranty: Minimum 10 year materials and workmanship
Features
Clean out between seat and back
Removable covers
Non-visible clean-out space at rear of seat deck
Moisture-Back upholstery (Urethane or Crypton or Nanotex with Durablock)
Glides suitable for sheet flooring
All seams are smooth with no welts or piping
Open arm option
6 - Bariatric Patient Chair
Description: Wood-frame chair with cushion and medium-height back; designed for bariatric use
Construction Reinforced-Wood- frame chair with upholstered seat and back
Minimum Seat Width: 24 inches
Seat Height: 18-20 inches
Overall Size: 36” x 36” max
Weight Limit: 500 pounds
Arm Cap: Urethane
Testing CAL 117
Warranty: Minimum 10 year materials and workmanship
Features:
Open arm option
Glides suitable for sheet flooring
Removable seat and back covers
Non-visible clean-out space at rear of seat deck
Moisture-Back upholstery (Urethane or Crypton or Nanotex with Durablock)
All seams are smooth with no welts or piping
7 - Motion Chair
Description Wood (or wood-look) arm chair with motion (flex); Upholstered back & seat
Minimum Seat width 22 inches
Seat Height 18-20 inches
Weight Limit 300 pounds
Testing CAL 117
Warranty: Minimum 10 year materials and workmanship
Features
Medium to High back
Flexible motion back
Open arms option
Non-visible clean-out space at rear of seat deck
Moisture-Back upholstery (Urethane or Crypton or Nanotex with Durablock)
Glides suitable for sheet flooring
All seams are smooth with no welts or piping
8 - Lounge Chair
Description: Fully Upholstered Lounge Chair
Construction: Hardwood frame
Minimum Seat Width: 24 inches
Seat Height 18 inches
Weight Limit 350 pounds
Testing CAL 117
Warranty: Minimum 10 year materials and workmanship
Features
Glides suitable for carpet
Moisture-Back upholstery (Urethane or Crypton or Nanotex with Durablock)
All seams are smooth with no welts or piping
Non-visible clean-out space at rear of seat deck
High density CFC-substance-free polyurethane foam
9 - Bariatric Lounge Chair
Description: Fully-Upholstered Lounge Chair designed for bariatric use
Construction: Hard wood frame (or wood look) reinforced with steel
Minimum Seat Width: 30 inches
Seat Height: 18 inches
Weight Limit 500 pounds
Testing CAL 117
Warranty: Minimum 10 year materials and workmanship
Features:
Glides suitable for carpet
Moisture-Back upholstery (Urethane or Crypton or Nanotex with Durablock)
All seams are smooth with no welts or piping
Non-visible clean-out space at rear of seat deck
High density CFC-substance-free polyurethane foam
10 - Dining Chair
Description Arm chair with upholstered seat and back
Construction high-impact -resistant polymer; wood-grain pattern
Minimum Seat width 22 inches
Seat Height 18-20 inches
Weight Limit 250 pounds
Testing CAL 117
Warranty Minimum 10 year materials and workmanship
Features
Moisture-Back upholstery (Urethane or Crypton or Nanotex with Durablock)
Non-visible clean-out space at rear of seat deck
All seams are smooth with no welts or piping
Glides suitable for sheet flooring
Option to have front leg casters
Option to have armless chair variation
11 - Bariatric Dining Chair
Description Arm chair with upholstered seat and back; designed for bariatric use
Construction Wood-grain high-impact -resistant polymer
Minimum seat width 24 inches
Seat Height 18-20 inches
Weight Limit 400 pounds
Testing CAL 117
Warranty Minimum 10 year materials and workmanship
Features
Moisture-Back upholstery (Urethane or Crypton or Nanotex with Durablock)
Non-visible clean-out space at rear of seat deck
All seams are smooth with no welts or piping
Glides suitable for sheet flooring
Option to have front leg casters
Option to have armless variation
TABLES
12 - Side Table
Description: Rectangular Side Table
Size: 20”w x 24”d x 18-20” h
Material: wood-grain laminate top surface
Frame hard wood
Finish Provide finish option samples
Warranty Minimum 10 year materials and workmanship
13 - Dining Table
Description Square dining table with center pedestal
Size 42 inch top; 30 inch height
Top Wood-Grain laminate, PVC- bullnose edging to match. No exposed seams
Pedestal Metal X- base; provide multiple finishes to select from
Warranty Minimum 10 year materials and workmanship
14 - Dining Table
Description Square dining table with adjustable-height center pedestal
Size 42 inch top; adjustable height
Top Wood-Grain laminate, PVC spill-stop edging to match. No exposed seams
Pedestal Metal adjustable X- base; provide multiple finishes to select from
Warranty Minimum 10 year materials and workmanship
Features Provide samples and options of all available adjustable table hardware
Option of retractable caster
15 - Patient Desk
Description Desk with pencil drawer
Size 42 inch by 24 inch deep maximum
Material Wood-look laminate top, high durability wood finish
Frame Hardwood construction; high durability finish
Finish Provide multiple sample finish colors
Warranty Minimum 10 year material and workmanship
Features Pencil drawer
Glides suitable for sheet flooring
Wheelchair accessible
CASEWORK
16 - Wardrobe
Description Wardrobe with 2 doors
Size 48” wide x 24” deep x 84” high (note standard height and extra cost for this height)
Material Wood-grain laminate
Frame Hardwood construction, high durability wood finish
Pulls Arch shape; brushed nickel finish
Warranty Minimum 10 year material and workmanship
Features Field-Replaceable Parts
One clothes hanging rod and shelf full width of cabinet
Glides suitable for sheet flooring
Anti-Tip security feature
Additional garment hooks options
Option for lock
17 - Nightstand
Description Three-drawer nightstand
Size 26 inches square maximum (may be rectangle) 30 inches high maximum
Top Wood-grain laminate finish, 45 lbs particle board core. No exposed seams.
Edge banding Wood-grain (wood, tape or laminate) ; Bullnose profile
Pulls Arch shape; brushed nickel finish
Warranty Minimum 10 year materials and workmanship
Features Lockable Top Drawer
Field-replaceable parts
No sharp edges or corners
Option for door and drawer configuration
18 - Dresser
Description 6- drawer dresser
Size 48 -60 inches wide x 19” deep max
Top Wood-grain laminate with bullnose edge; no exposed seams
Pulls Arch shape; brushed nickel finish
Warranty Minimum 10 year material and workmanship
Features Field Replaceable Parts
Glides suitable for sheet flooring
IV. Instructions for Responding
Manufacturers responding to this RFI are required to submit their responses to the address listed on the cover page by February 24, 2010, 2:00 PM Central Time as follows:
· Two (2) copies of their entire response in binders or otherwise bound with the manufacturer questionnaire as the coversheet.
· Two (2) copies of their response organized by type of furniture with the coversheet (provided in the Excel spreadsheet) stapled to the top of any materials provided, Information about each piece of furniture submitted for consideration should have it’s own stapled packed with a coversheet. The County requests that vendors provide supporting documentation including marketing brochures, product fact sheets, etc. for the items submitted.
· One (1) set of fabric and finish samples for all items bid in a binder or otherwise bound.
**Responders may submit more than one option for each piece of furniture.**
V. Vendor Show
Selected manufacturers who respond to this RFI will be invited to show selected products at a vendor show at the Alliant Energy Center in Madison, Wisconsin on Wednesday, April 28, 2010. The hours of the show will be from 9:00 a.m.-7:00 p.m. with ingress and egress on the same day. During this time, staff of the BPHCC will have the opportunity to experience the furniture first hand and to select the manufacturers whose products will best meet the needs and budget of the facility. Invited vendors will be notified by email on or before Monday, March 15, 2010 if their attendance is requested at the show. All invited vendors are strongly encouraged to participate in the show. Vendors who choose not to participate in the show may not have their furniture considered for use in the facility.
VI. Questionnaire
Responses to this RFI must address each item within this questionnaire. Respond to each question as completely as possible.
MANUFACTURER INFORMATION QUESTIONNAIRE
NAME OF FIRM:
Furnish the following information about your firm’s qualifications & experience. Provide detailed description information using the space provided to answer all questions. Attach additional sheets as necessary.