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RHOSLLANNERCHRUGOG

RHOSLLANNERCHRUGOG COMMUNITY COUNCIL
Minutes of the meeting of the Finance Committee held on Thursday 14th July 2016, in the Council Chamber, The Stiwt, Broad Street, Rhos
Chair: Councillor J B Clarke

84PRESENT: Councillors, J Buck, J B Clarke, R Ellis, Mrs N W Gibbon, K Hughes, Mrs H J Jones, Mrs S Matthews, Mrs C A Owens, M A Owens, P H Pemberton & Mrs R E Thomas

85APOLOGIES: Councillors D Bithell, J B Jones, S Jones (Jo), S Jones, T M Jones & Mrs P E Williams

86To Receive Declaration of Interest from Members

Councillors K Hughes & P H Pemberton declared an interest as Local members on the Planning Committee.

Councillors J Buck, J B Clarke & M A Edwards declared an interest in relation to correspondence 6 – Stiwt funding.

87MINUTES OF THE LAST MEETING

Minutes of the previous meetings were copied for information only.

88TO CONSIDER ANY FINANCIAL CEMETERY MATTERS

  1. Container slab - Powers were given to the Clerk to act on the matter following consultation with the Admin committee.
  2. New Machines - Powers were given to the Clerk to act on the matter and to consider the cemetery budget at the next finance meeting, if needs be.
  3. Fence Cenotaph - Powers were given to the Clerk to act on the matter following consultation with the Admin committee.

89TO CONFIRM THE FIDELITY COVER & BUDGET SPEND TO DATE

Members received an up to date copy of the Receipts & payments account, the Clerk reported that the current level of fidelity cover stands at £500K, which is the 2nd level as specified by the insurers.

The Clerk reported that an extra column has been added highlighting the Precepted amounts for each category. This will allow Council to monitor the budget on a quarterly basis and adjust funding provision as necessary. The Cemetery budget will be considered at the next finance meeting, should this be required following the purchase of new machines.

A discussion took place regarding the bank account balances, with the now reduced amount of £75k by the FSCS, concerns were raised that the funds should be split up. The clerk reported on the CCLA, which offered a service of high interest property fund but would tie funds up for up to 5 years and if required in advance of the 5years could suffer a loss. Following further discussion and considering council premises, member resolved to leave as is.

90TO AGREE AUTHORISATION OF AUGUST 2016 PAYMENTS.

The Chair & Clerk were authorised to make all necessary payments during August 2016.

91CORRESPONDENCE

1 / WCBC - Youth Service - Reshaping of Education Enrichment and Intervention Service(EEIS)(copy encl) – Workshops to commence in September relating to.
2 / Welsh Assembly - Mark Drakeford - statement re Welsh tax powers – Copied as requested, further information.
3 / WCBC - Youth Service - Reshaping of Education Enrichment and Intervention Service – Executive Board minutes relating(EEIS)(copy encl) - Further information, Workshops to commence in September relating to.
4 / WCBC Planning Application P/2016/0651 - Nantcol, 57 Bryn Glas, Rhos - Demolition of existing building and redevelopment to form 7 (no) new dwellings –Following a discussion members resolved to object to the application, on the following conditions:
  • Density – number of properties too great for the site
  • Flooding and local habitat – the area is prone to flooding and will have local habitat
  • Highway – increased volume of 11 cars plus visitor cars on a highway with only 1 way in and 1 way out. The road leads onto the access to a school, which raised concerns at the time of construction being that the T-junction is at the pinch point, which didn’t meet the width at the time, increased traffic will only exacerbate the issue. Also the increased traffic from the already agreed development on Bonc Wen.

5 / Rhos Rugby Club – Request for Grant–The Clerk reported that 2 landfill grants had failed due to the delay in WCBC legal department amending the lease on the rugby Pant site. Following a discussion Councillor M A Owens proposed that as Council had pledged £5k as match funding towards the landfill grants that this should be increased to £20k, using the reserved Pant funding currently standing at £22k that has been in safekeeping for 11 years unused. Councillor Mrs S Matthews objected to the proposal stating that the funds were ring-fenced to extend Gardden Road community Centre and that the transfer of the lease was imminent. The Clerk reported that the initial funding was for play and diverted to the Community Centre due to the lack of land for play, Councillor Mrs S Matthews made an amendment to the proposal of £11k to be used from the Pant funding, making a total of £16K. Further discussion took place and it was suggested that £5k be pledged in the next Precept to replace some funding into the account, Councillor Mrs Matthews accepted the suggestion and withdrew her amendment. A vote took place all members were in agreement. Councillor Mrs Matthews abstained from the vote.
6 / Stiwt Arts Trust – Request for advance of match funding – It was reported that the SAT had received a quote to prepare the grant applications for the Wren & Cory grants of £1,500 plus 2.5% of the grant awarded. Following a discussion and in view of the deadlines, Members resolved to award a grant for £1,500 to cover the costs of the grant application, not to be taken from the match funding figure as this would create a shortfall upon completion, members of the SAT were provided with alternate contacts to carry out the work.

92 Reports from Members

92.1 Councillor P H Pemberton requested any assistance available for the evet on the park 23rd July.

92.2 Councillor Mrs R E Thomas reported on booking figures for Johnstown Community Centre as: April – 27, May 31, June 29. Committee members had agreed that the computers be put into storage to make use of the room.

The Chair declared the meeting closed