JUSTIFICTION TOOKLIT- TEMPLATELETTER
For the 2015 BIO World Congress on Industrial Biotechnology
Below, you'll find a "justification letter" template — a letter to your supervisor explaining all of the benefits you'll get from attending the 12th Annual World Congress on Industrial Biotechnology, how they will make you a better employee, and help advance your organization. This general template will get you started while allowing you to customize it to you and your organization's particular needs.
<Date>
Dear <Supervisor's Name>,
I would like to attend the 12th Annual BIO World Congress on Industrial Biotechnology. The BIO World Congress on Industrial Biotechnology is the largest international industrial biotech event. Taking place July 19-22, 2015 in Montreal, the event will bring together 1,300+ leaders in advanced biofuels, biobased products and renewable chemicals.
Regarded as the ‘must attend event’ in the industrial biotechnology industry, the conference will enable me to gain expertise from industry executives and connect with a network of experts and colleagues from around the world. This conference will benefit <Your Company Name>, by <Insert benefits- use “Quantifying the Benefits of Attending” grid in the ROI Worksheet
Networking at BIO World Congress will be powered by One-on-One Partnering™. This system enables attendees to quickly identify potential business partners, initiate contact and request 30-minute meetings held on-site in rooms provided by BIO. By leveraging this tool, I can effectively discover and initiate relationships with new partners/clients and conduct meetings with current partners/clients. I have identified organizations like <Insert organizations/company names> that would be beneficial for me to meet with. In addition to this sophisticated networking tool, BIO provides over nine dedicated networking opportunities during the conference.
With 5 plenary sessions, 48 breakout sessions and 6+ special topic workshops, participating will be like getting a year’s worth of education in just a few days. As a <Insert your primary function here>, I believe that I will be able to take away information like <Insert benefits here,> and institute these new ideas. I have identified a number of sessions which will allow me to gain knowledge as it relates directly to my role at this company and the company’s overall development. For a complete list of the conference program, please visit:
Insert the session descriptions which are applicable to your responsibilities.>
I am seeking approval for the registration fee, hotel and travel expenses to the conference, and a minimal food per diem during the conference. A detailed cost breakdown is included below.
Conference Fee : <$xxxx
Roundtrip Airfare: <$xxxx
Transportation: <$xxxx
Hotel: <$xxxx
Meals: <$xxxx (Conference registration includes the cost of food and beverage at breakfast and lunch, energy breaks and receptions.)
The total costs associated with attending this conference are: <$xxxx>. The full price conference fee is <$xxxx>, but can be reduced by registering before June 1, 2015. In addition, I can secure a hotel room at a reduced rate through the conference block if I book by June 25, 2015.
The opportunity for me to develop better contacts and gain knowledge in specific areas of <your area of expertise makes my attendance at the 2015 BIO World Congress on Industrial Biotechnology a wise investment, which will yield rich dividends for <name of your organization>.
Sincerely,
your name here>