Electra Independent School District

Electra Independent School District

Permission Request and Operating Report for Fund-Raising Activities

Permission Request - Form AF - 105

Ending inventory at the end of the fund-raiser will be (if applicable):

The fund raiser will be for the following date(s):

Sales will be made at the following time of day:

#

This is the fund-raising activity for this group for this school year.

Agreement
1. / I will be responsible for the preparation of the Operating Report (page 2) for the above activity
2. / I will be repsonsible for all monies collected. All money collected must be turned in daily or whenever the aggregate exceeds $50.00, to the secretary/bookkeeper. A list of this will be kept on AF-105-C .
3. / Money collected cannot be spent for any purpose. Disbursements will not be made from collections.
4. / All disbursements for this fund-raising activity will be made through a check request in the activity funds. A list of this will be kept on Form AF-105-D
5. / Disposition of funds will be known because the collection was made of a specific purpose.
6. / At the conclusion of this fund-raising activity, I will turn in all monies and record to the secretary/bookkeeper.
7. / By signing, I agree to all the terms above.
(see page 2 & 3 for additional instructions)

Sponsor's Signature

Principal's SignatureDateApprovedDisapproved

Page 1of 4

Electra Independent School District

Permission Request and Operating Report for Fund-Raising Activities

Operating Report

Form AF-105-OR

Disposition of Net Proceeds
Activity Account Name / Amount
Total Distribution

(this amount must equal line 3 above

Sponsor's Signature / Date

Principal's SignatureDate

Instructions:
1.The Permissions Request (page 1) must be completed and submitted to the Principal for approval at least two weeks prior to a fund-raising activity. The sponsor should keep a copy of the approved form.
2.The Operating Report (page 2) should be prepared upon completion of the fund-raising activity.
3.The completed Fund-Raising Activity Report will be retained with the school activity fund records.

Page 2of 4

Electra Independent School District

Tabulation of Monies Collected

Form AF-105-C

Campus:______

Club/Orgainiztion:______Account#______

This form is to be used for collections of money, such as field trips, fund raisers, any time Money is collected. This form will be attached to the cash receipt Keep a copy for your files and should be attached to all fund raising activity forms

Number / Payee / Cash Amount / Check Amount / Check Number
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Column Totals

Grand Total

Signature of Collector (not secretary/bookkeeper)(cash + checks)

Date

Secretary/Bookkeeper Use Only
Receipt Number / Amount Rec'd
Signature of Secretary/Bookkeeper / Date

Less: Sales Tax Collected

Net Collections

EISD AF-105-C (Rev 8/17)

Electra Independent School District

Record of Expenses/Funds Dispersed

Form AF-105-D

Campus:______

Club/Orgainiztion:______Account#______

This form is to be used for collections of money, such as field trips, fund raisers, any time Money is collected. This form will be attached to the cash receipt Keep a copy for your files and should be attached to all fund raising activity forms

Number / Payee / Check Amount / Activity Ck Number
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Total

Signature of Sponsor (not secretary/bookkeeper)

Date

EISD AF-105-D (Rev 8/17)