Albion College Student Senate

Spring 2017

BUDGET AND FUNDING REQUEST

Please email your completed budget packet to .

You will receive a confirmation that your budget has been received by the Chief Financial Officer

within 24 hours.

Organization:
President’s Name: / Email: / @albion.edu
Treasurer’s Name: / Email: / @albion.edu
Advisor’s Name: / Email: / @albion.edu
Number of Students Active in the Organization:

STATEMENT OF DISCLOSURE:

We the undersigned members (typed signatures are ok), certify that the information included within the budget proposal is true and correct to the best of our knowledge. Any funds received from Student Senate shall be used exclusively for the activities described within, unless a formal request is made to the Senate Appropriations Committee. The organization we represent recognizes, understands, and agrees to follow the guidelines for student organizations, as stated in the Albion College Student Handbook and the SAF Guidelines.

President’s Signature: / Date:
Treasurer’s Signature: / Date:
Type the mission or purpose of your organization, as stated in your constitution, below:
Total of Budget Requests for Semester :
(add all requests from all budgets to get total) / $

GENERAL SUPPLY FORM

Name of Organization: / [NAME]

GENERAL SUPPLIES/MATERIALS

General Supplies/Materials / Amount Requested / Explanation
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
TOTAL / [AMOUNT REQUESTED]

EQUIPMENT

Equipment / Amount Requested / Explanation
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
[TYPE OF SUPPLY] / [AMOUNT REQUESTED] / [EXPLANATION]
TOTAL / [AMOUNT REQUESTED]

***Note: All equipment purchases totaling above $250.00 must have a minimum one-paragraph explaining the necessity of the equipment purchase.

PROGRAM REQUEST FORM

One Program Sheet MUST be filled out Per Event

Name of Organization: / [NAME]
Program Name: / [PROGRAM NAME]
Expected Attendance: / [NUMBER OF PARTICIPANTS]
Description: / [ENTER DESCRIPTION HERE. BE VERY SPECIFIC. TELL US EXACTLY WHAT IT IS THAT YOU WANT TO DO, AND HOW YOU WANT TO DO IT. IF YOU ARE ASKING FOR SPECIFICS FOR BANDS OR SPEAKERS LIKE LODGING OR TRAVEL, PLEASE TELL US WHY IT IS YOU NEED THAT SPECIFIC AMOUNT. WE ALSO NEED TO BE AWARE OF ANY SET COSTS FOR YOUR EVENT, SO THAT WAY WE UNDERSTAND WHERE THAT AMOUNT WAS DERIVED FROM.]

Projected Expenses: Cost:

Expense: / [TYPE OF EXPENSE] / $ / [AMOUNT]
Expense: / [TYPE OF EXPENSE] / $ / [AMOUNT]
Expense: / [TYPE OF EXPENSE] / $ / [AMOUNT]
Expense: / [TYPE OF EXPENSE] / $ / [AMOUNT]
Expense: / [TYPE OF EXPENSE] / $ / [AMOUNT]
Expense: / [TYPE OF EXPENSE] / $ / [AMOUNT]
TOTAL / $ / [ENTER TOTAL PROJECTED EXPENSES HERE]

***Note that projected expenses are the supplies and materials that are NEEDED to put on the event. This includes things like Travel, Lodging, Decorations, etc.

***Note that according to the SAF Guidelines you may only request up to $1000 per event.

COSPONSORSHIP REQUEST FORM

In addition to the submitted electronic copy, a printed copy of the co-sponsorship request with the signatures of each participating organization must be delivered to the Student Senate Office located on the 4th floor of the KC before the budget deadline.

List ALL organizations cosponsoring this program:

Organization Name: / $ / Amount
[ENTER ORGANIZATION NAME] / $ / [ENTER AMOUNT]
[ENTER ORGANIZATION NAME] / $ / [ENTER AMOUNT]
[ENTER ORGANIZATION NAME] / $ / [ENTER AMOUNT]
[ENTER ORGANIZATION NAME] / $ / [ENTER AMOUNT]

***Note: Each organization may request $1000 per event.

***Note: If cosponsoring with a College Department, list the contribution

Cosponsorship check request signature authorization:

Name of Organization: / Name of Authorizing Individual: / Email: / Signature:
@albion.edu
@albion.edu
@albion.edu
@albion.edu
Name of Event:
Expense: / [ENTER AMOUNT OF FEES] / $ / [AMOUNT]
Expense: / [[ENTER AMOUNT FOR TRAVEL] / $ / [AMOUNT]
Expense: / [ENTER AMOUNT FOR LODGING] / $ / [AMOUNT]
Expense: / [ENTER AMOUNT FOR PR] / $ / [AMOUNT]
Expense: / [ENTER OTHER EXPENSES HERE] / $ / [AMOUNT]
Expense: / [ENTER OTHER EXPENSES HERE] / $ / [AMOUNT]
Expense: / [ENTER OTHER EXPENSES HERE] / $ / [AMOUNT]
Sub Total: / $ / [ENTER SUB TOTAL]
Less fundraising / outside funding / Subtract from Total Above if any. / $ / [SUBTRACT OUTSIDE FUNDS FROM TOTAL
Total Request from Senate / $ / [ENTER TOTAL MONEY REQUESTED]