The St.F.X. Students Union

By-Laws of

The St.F.X. Students’ Union

St. Francis Xavier University

Antigonish, Nova Scotia, Canada

The Council of the St. F.X. Students’ Union, St. Francis Xavier University, Antigonish, Nova Scotia, under and by virtue of the powers conferred upon it by Chapter 128, Statutes of Nova Scotia, 1965, and amendments thereto, “St. Francis Xavier University Students' Union Act, 1972,” does hereby make and publish the following by-laws.

(First Published March 30th, 1965, Revised January 19, 2010)

Table of Contents

SECTION 1: STRUCTURE 9

SUB-SECTION 1 - THE UNION 9

Article 1: Name 9

Article 2: Aims 9

Article 3: Membership and Fees 9

Article 4: Finances 10

SUB-SECTION 2 - COUNCIL 10

Article 5: Functions of Council 10

Article 6: Composition of Council 10

Article 7: Meetings of Council 11

Article 8: Committees of Council 12

Article 9: The Executive Board 12

SUB-SECTION 3 - ELECTIONS 13

Article 10: General 13

SUB-SECTION 4 - REFERENDA 13

Article 11: General 13

SUB-SECTION 5 - GENERAL MEETINGS 13

Article 12: General 13

Article 13: Article 13: Procedures 14

SUB-SECTION 6 - REMOVAL FROM OFFICE 14

Article 14: Procedures 14

SUB-SECTION 7: ADDITIONAL PROVISIONS 16

Article 15: By-Laws 16

Article 16: Policy Manual 16

Article 17: Superseding Clause 16

SECTION 2: MEMBERSHIP 17

Article 18: General 17

SECTION 3: ORGANIZATION 18

SUB-SECTION 1: AUTHORITY OF THE UNION 18

Article 19: General 18

SUB-SECTION 2: COUNCIL 18

Article 20: Eligibility 18

Article 21: Responsibilities and Limitations 18

SUB-SECTION 3: THE EXECUTIVE BOARD 19

Article 22: Mandate 19

Article 23: Organization 19

SECTION 4: STANDING COMMITTEES OF COUNCIL 21

SUB-SECTION 1: GENERAL CONSTRUCTION 21

Article 24: General 21

SUB-SECTION 2: BY-LAW & POLICY COMMITTEE 22

Article 25: Structure 22

Article 26: Mandate 22

SUB-SECTION 3: BUDGET AND FINANCE COMMITTEE 23

Article 27: Structure 23

Article 28: Mandate 23

SUB-SECTION 4: SOCIAL ISSUES COMMITTEE 23

Article 29: Structure 23

Article 30: Mandate 24

SUB-SECTION 5: ACTIVITIES AND EVENTS ADVISORY COMMITTEE 24

Article 31: Structure 24

Article 32: Mandate 24

SUB-SECTION 6: COMMUNICATIONS COMMITTEE 25

Article 33: Structure 25

Article 34: Mandate 25

SUB-SECTION 7: CAMPUS AFFAIRS COMMITTEE 25

Article 35: Structure 26

Article 36: Mandate 26

SUB-SECTION 9: HEALTH INSURANCE PLAN COMMITTEE 26

Article 37: Structure 26

Article 38: Mandate 27

SUB-SECTION 10: THE CAMPUS POLICE COMMISSION 27

Article 39: Structure 27

Article 40: Article 46: Mandate 28

SUB-SECTION 11: PEFORMANCE REVIEW COMMITTEE 28

Article 41: Structure 28

Article 42: Mandate 29

Article 43: Process of Performance Review Committee 29

Article 44: Process of Students’ Union Grievance Process Sub Committee 30

SUB-SECTION 12: UNION SERVICES ADVISORY COMMITTEE 30

Article 45: Structure 31

Article 46: Mandate 31

SECTION 5: AMENDING FORMULA 32

SUB-SECTION 1: REQUIREMENTS FOR AMENDMENTS 32

Article 47: General 32

SECTION 6: ELECTED REPRESENTATIVES TERMS OF REFERENCE 33

SUB-SECTION 1: STUDENTS’ UNION REPRESENTATIVE COUNCILLOR - TERMS OF REFERENCE 33

Article 48: General 33

Article 49: Responsibilities 35

Article 50: Powers 36

Article 51: Limitations 36

SUB-SECTION 2: PRESIDENT - TERMS OF REFERENCE 36

Article 52: General 36

Article 53: Responsibilities 37

Article 54: Powers 39

Article 55: Limitations 39

SUB-SECTION 3: VICE PRESIDENT-EXECUTIVE - TERMS OF REFERENCE 39

Article 56: General 39

Article 57: Responsibilities 39

Article 58: Powers 41

Article 59: Limitations 41

SUB-SECTION 3: BOARD OF GOVERNORS REPRESENTATIVE (STUDENT) - TERMS OF REFERENCE 41

Article 60: General 41

Article 61: Responsibilities 42

Article 62: Limitations 42

SUB-SECTION 4: SENATE REPRESENTATIVES (STUDENT) - TERMS OF REFERENCE 43

Article 63: General 43

Article 64: Responsibilities 43

Article 65: Limitations 44

SUB-SECTION 4: SENIOR CLASS PRESIDENT - TERMS OF REFERENCE 44

Article 66: General 44

Article 67: Responsibilities 44

SECTION 7: THE CHAIR’S OFFICE TERMS OF REFERENCE 46

SUB-SECTION 1: CHAIR OF THE STUDENTS' REPRESENTATIVE COUNCIL - TERMS OF REFERENCE 46

Article 68: Responsibilities 46

Article 69: Powers 48

SUB-SECTION 2: DEPUTY CHAIR OF COUNCIL - TERMS OF REFERENCE 48

Article 70: General 48

Article 71: Responsibilities 49

SUB-SECTION 3: RETURNING OFFICERS – TERMS OF REFERENCE 49

Article 72: General 49

Article 73: Responsibilities 50

SECTION 8: EXECUTIVE TERMS OF REFERENCE 52

SUB-SECTION 1: VICE PRESIDENT-FINANCE -TERMS OF REFERENCE: 52

Article 74: General 52

Article 75: Responsibilities 52

Article 76: Powers 52

SUB SECTION 2: VICE PRESIDENT – COMMUNICATIONS – TERMS OF REFERENCE 54

Article 77: General 54

Article 78: Responsibilities 54

Article 79: CFXU Radio Station 56

Article 80: The Xaverian Weekly 56

Article 81: Powers 56

SUB-SECTION 3: VICE PRESIDENT-ACTIVITIES AND EVENTS- TERMS OF REFERENCE 56

Article 82: General 56

Article 83: Responsibilities: 57

Article 84: Powers 58

SUB SECTION 4: VICE PRESIDENT- UNION SERVICES-TERMS OF REFERENCE 59

Article 85: General 59

Article 86: Responsibilities 59

SUB-SECTION 5: VICE PRESIDENT – STUDENT RELATIONS – TERMS OF REFERENCE 61

Article 87: General 61

Article 88: Responsibilities 61

Article 89: Article 19: Powers 63

SUB-SECTION 6: VICE PRESIDENT –CAMPUS POLICE– TERMS OF REFERENCE 63

Article 90: General 63

Article 91: Responsibilities 64

SECTION 9: THE SUB-EXECUTIVE TERMS OF REFERENCE 66

SUB-SECTION 1: INTERNATIONAL & COADY STUDENT LIAISON – TERMS OF REFERENCE 66

Article 92: General 66

Article 93: Responsibilities 66

SUB-SECTION 2: MARKETING MANAGER – TERMS OF REFERENCE 67

Article 94: General 67

Article 95: Responsibilities 67

SUB SECTION 3: WEB ADMINISTRATOR – TERMS OF REFERENCE 68

Article 96: General 68

Article 97: Responsibilities 68

SUB-SECTION 4: STUDENTS’ UNION MARKETING TEAM – TERMS OF REFERENCE 69

Article 98: General 69

Article 99: Responsibilities 69

SUB SECTION 5: ENTERTAINMENT COORDINATOR – TERMS OF REFERENCE 70

Article 100: General 70

Article 101: Responsibilities 70

SUB SECTION 6: ORIENTATION CO-CHAIRS – TERMS OF REFERENCE 71

Article 102: General 71

Article 103: Responsibilities 71

SUB-SECTION 7: SOCIETY COORDINATOR – TERMS OF REFERENCE 73

Article 104: General 73

Article 105: Responsibilities 73

SUB-SECTION 8: UNION STATION CLOTHING STORE COORDINATOR – TERMS OF REFERENCE 74

Article 106: General 74

Article 107: Responsibilities 74

SUB-SECTION 9: DEPUTY CAMPUS POLICE CHIEF – TERMS OF REFERENCE 76

Article 108: General 76

Article 109: Responsibilities 76

SUB-SECTION 10: EQUITY ADVOCATE – TERMS OF REFERENCE 77

Article 110: General 77

Article 111: Responsibilities 77

SUB-SECTION 11: STUDENT ADVOCATE- TERMS OF REFERENCE 78

Article 112: General 78

Article 113: Responsibilities 78

SUB-SECTION 12: EXTERNAL ENVIRONMENTAL OFFICER- TERMS OF REFERENCE 79

Article 114: General 79

Article 115: Responsibilities 79

SUB-SECTION 13: INTERNAL ENVIRONMENTAL OFFICER- TERMS OF REFERENCE 80

Article 116: General 80

Article 117: Responsibilities 81

SUB-SECTION 14: OFF CAMPUS HOUSING OFFICER- TERMS OF REFERENCE 81

Article 118: General 81

Article 119: Responsibilities 82

SUB-SECTION 15: STUDENT FOOD BANK COORDINATOR - TERMS OF REFERENCE 83

Article 120: General 83

Article 121: Responsibilities 83

SUB-SECTION 16: MEAL EXCHANGE COORDINATOR - TERMS OF REFERENCE 84

Article 122: General 84

Article 123: Responsibilities 84

SUB-SECTION 17: X-HELPLINE COORDINATOR- TERMS OF REFERENCE 85

Article 124: General 85

Article 125: Responsibilities 85

SUB-SECTION 18: PHOTOSTUDIO COORDINATOR – TERMS OF REFERENCE 86

Article 126: General 86

Article 127: Responsibilities 86

Article 128: General 87

Responsibilities 88

Article 129: General 89

Article 130: Responsibilities 89

SECTION 10: FULL TIME STAFF TERMS OF REFERENCE 90

SUB-SECTION 1: Students’ Union Administrator and Bloomfield Centre General Manager - Term of Reference 90

Article 130: General 90

Article 131: Responsibilities 90

SUB-SECTION 2: Students’ Union Executive Assistant and Health & Dental Plan Administrator - Terms of Reference 92

Article 132: General 92

Article 133: Responsibilities 92

SUB-SECTION 3: Accounts Coordinator - Terms of Reference 93

Article 134: General 93

Article 135: Responsibilities 93

SUB-SECTION 4: Assistant Manager - Bar Service Manager - Terms of Reference 95

Article 136: General 95

Article 137: Responsibilities 95

SUB-SECTION 5: Custodian - Terms of Reference 97

Article 138: General 97

Article 139: Responsibilities 97

SECTION 11: HOUSE COUNCIL AND OFF-CAMPUS LEADERS 99

SUB-SECTION 1: HOUSE PRESIDENT – TERMS OF REFERENCE 99

Article 140: General 99

Article 141: Responsibilities 99

Article 142: Sanction and Impeachment Processes 101

SUB-SECTION 2: HOUSE VICE PRESIDENT – TERMS OF REFERENCE 101

Article 143: General 101

Article 144: Responsibilities 102

Article 145: Sanction and Impeachment Processes 103

SUB-SECTION 3: ADMINISTRATIVE REPRESENTATIVE – TERMS OF REFERENCE 103

Article 146: General 103

Article 147: Responsibilities 104

SUB-SECTION 4: INTRAMURAL/ VARSITY REPRESENTATIVE – TERMS OF REFERENCE 104

Article 148: General 104

Article 149: Responsibilities 105

SUB-SECTION 5: WELLNESS REPRESENTATIVE – TERMS OF REFERENCE 105

Article 150: General 105

Article 151: Responsibilities 105

Article 152: General 106

Article 153: Responsibilities 106

SUB-SECTION 6: COMMUNICATION REPRESENTATIVE – TERMS OF REFERENCE 107

Article 154: General 107

Article 155: Responsibilities 107

SUB-SECTION 7: EQUITY AND DIVERSITY REPRESENTATIVE – TERMS OF REFERENCE 108

Article 156: General 108

Article 157: Responsibilities 108

SUB-SECTION 8: SPIRITUAL REPRESENTATIVE – TERMS OF REFERENCE 109

Article 158: General 109

Article 159: Responsibilities 109

SUB-SECTION 9: SENIOR OFF-CAMPUS LEADER – TERMS OF REFERENCE 110

Article 160: Responsibilities 110

SUB-SECTION 10: OFF-CAMPUS LEADERS – TERMS OF REFERENCE 112

Article 161: General 112

Article 162: Responsibilities 112

SUB-SECTION 3: ADMINISTRATIVE REPRESENTATIVE – TERMS OF REFERENCE 113

Article 163: General 113

Article 164: Responsibilities 113

SUB-SECTION 4: INTRAMURAL/ VARSITY REPRESENTATIVE – TERMS OF REFERENCE 114

Article 165: General 114

Article 166: Responsibilities 114

SUB-SECTION 5: WELLNESS REPRESENTATIVE – TERMS OF REFERENCE 114

Article 167: General 115

Article 168: Responsibilities 115

Article 169: General 116

Article 170: Responsibilities 116

SUB-SECTION 6: COMMUNICATION REPRESENTATIVE – TERMS OF REFERENCE 117

Article 171: General 117

Article 172: Responsibilities 117

SUB-SECTION 7: EQUITY AND DIVERSITY REPRESENTATIVE – TERMS OF REFERENCE 118

Article 173: General 118

Article 174: Responsibilities 118

SUB-SECTION 8: SPIRITUAL REPRESENTATIVE – TERMS OF REFERENCE 119

Article 175: General 119

Article 176: Responsibilities 119

sUB-SECTION 12: Community Relations and Activities Representative – Terms of reference 119

Article 177: General 119

Article 178: Responsibilities 120

SECTION 12: OTHER TERMS OF REFERENCE 121

SUB-SECTION 1: SENIOR CAMPUS POLICE OFFICER 121

Article 179: General 121

Article 180: Responsibilities 121

Article 181: Limitations 122

SUB-SECTION 2: CAMPUS POLICE OFFICER 122

Article 182: General 122

Article 183: Responsibilities 123

Article 184: Limitations 123

SUB-SECTION 3: STUDENTS’ UNION REPRESENTATIVE COUNCIL FACULTY ADVISOR 123

Article 185: Role 123

APPENDIX A: STUDENTS’ UNION ELECTIONS ACT 125

SUB-SECTION 1: ELECTION SCHEDULING 125

SUB-SECTION 2: NOMINATIONS PROCEDURE 125

SUB-SECTION 3: WITHDRAWAL OF NOMINATION PROCEDURE 127

SUB-SECTION 4: CAMPAIGNING REGULATIONS 128

SUB-SECTION 5: DEPOSIT 130

SUB-SECTION 6: PUBLICITY MATERIAL POLICY 130

SUB-SECTION 7: VIOLATIONS AND DISCIPLINE POLICY 132

SUB-SECTION 8: FINANCING POLICY 134

SUB-SECTION 9: QUALIFICATIONS OF ELECTORS 134

SUB-SECTION 10: PREPARING THE POLL 134

SUB-SECTION 11: PROCEDURE AT THE POLL 136

SUB-SECTION 12: SCRUTINEER 137

SUB-SECTION 13: BALLOT COUNTING PROCEDURE 138

SUB-SECTION 14: ANNOUNCING THE RESULTS 138

SUB-SECTION 15: RUN-OFF ELECTION PROCEDURE 138

SUB-SECTION 16: APPEAL PROCEDURE 139

SUB-SECTION 17: APPEAL COMMITTEE 140

SUB-SECTION 18: CUSTODY OF DOCUMENTS 141

APPENDIX B: STUDENTS’ UNION REFERENDUM ACT 143

SUB-SECTION 1: GENERAL REFERENDUM 143

Article 186: General 143

Article 187: Council Initiated Referenda 143

Article 188: Student Initiated Referenda 144

Article 189: Official Representatives of a Referenda 144

Article 190: Campaigning 145

Article 191: Polling Procedures 145

SUB-SECTION 2: IN-HOUSE INITIATED REFERENDUM 145

Article 192: General 146

Article 193: House Council Initiated Referenda 146

Article 194: Students’ Union Council-Initiated Referenda 146

Article 195: In-House Student-Initiated Referenda 147

Article 196: Official Representatives of a Referendum 147

Article 197: Campaigning 148

Article 198: Polling Procedures 148

APPENDIX C: AWARDS 149

SUB-SECTION 1: OBJECTIVE 149

SUB-SECTION 2: INDIVIDUAL AWARD DESCRIPTIONS 149

SUB-SECTION 3: GENERAL AWARD CRITERIA 150

SUB-SECTION 4: THE STUDENTS’ UNION AWARDS COMMITTEE 151

SUB-SECTION 5: THE SENIOR AWARDS COMMITTEE 152

APPENDIX D: HOUSE COUNCIL 153

SUB-SECTION 1: STRUCTURE AND FUNCTION 153

Article 199: Structure 153

Article 200: General 153

Article 201: Mandate 154

Article 202: Responsibilities 154

SUB-SECTION 2: HOUSE DUES 155

Article 203: Payment 155

Article 204: Stipulations 155

Article 205: Distribution 156

Article 206: Use of Funds 156

Article 207: Management of House Accounts 157

APPENDIX E: DONATIONS 158

SUB-SECTION 1: GENERAL 158

SUB-SECTION 2: CRITERIA AND STIPULATIONS 158

SUB-SECTION 3: CATEGORIES 159

Article 208: Societies 159

Article 209: Internal SU Groups 160

Article 210: Individual StFX Students 160

Article 211: Residences 161

Article 212: Clubs 161

Article 213: University Groups 161

SECTION 1: STRUCTURE 9

SUB-SECTION 1 - THE UNION 9

Article 1: Name 9

Article 2: Aims 9

Article 3: Membership and Fees 9

Article 4: Finances 10

SUB-SECTION 2 - COUNCIL 10

Article 5: Functions of Council 10

Article 6: Composition of Council 10

Article 7: Meetings of Council 11

Article 8: Committees of Council 12

Article 9: The Executive Board 12

SUB-SECTION 3 - ELECTIONS 13

Article 10: General 13

SUB-SECTION 4 - REFERENDA 13

Article 11: General 13

SUB-SECTION 5 - GENERAL MEETINGS 13

Article 12: General 13

Article 13: Article 13: Procedures 14

SUB-SECTION 6 - REMOVAL FROM OFFICE 14

Article 14: Procedures 14

SUB-SECTION 7: ADDITIONAL PROVISIONS 16

Article 15: By-Laws 16

Article 16: Policy Manual 16

Article 17: Superseding Clause 16

SECTION 2: MEMBERSHIP 17

Article 18: General 17

SECTION 3: ORGANIZATION 18

SUB-SECTION 1: AUTHORITY OF THE UNION 18

Article 19: General 18

SUB-SECTION 2: COUNCIL 18

Article 20: Eligibility 18

Article 21: Responsibilities and Limitations 18

SUB-SECTION 3: THE EXECUTIVE BOARD 19

Article 22: Mandate 19

Article 23: Organization 19

SECTION 4: STANDING COMMITTEES OF COUNCIL 21

SUB-SECTION 1: GENERAL CONSTRUCTION 21

Article 24: General 21

SUB-SECTION 2: BY-LAW & POLICY COMMITTEE 22

Article 25: Structure 22