MEETING MINUTES

Date: 15. – 17. June 2009

Location: Emilia-Romagna, Premises of the Emilia-Romagna Region

Type of meeting: Kick-off meeting

Project: SARMa – Sustainable Aggregates Resource Management

Attendees:

-  Calcina Roberta, JTS representative

-  Partner 1: GeoZS, Geological Survey of Slovenia, Slovenia, ERDF-LP

-  Slavko V. Šolar

-  Ana Burger

-  Meta Grebenc

-  Partner 2: MUL, University of Leoben, Austria, ERDF-PP1

-  Günter Tiess

-  Jörg Heimburg

-  Mimoza Allaraj

-  Partner 3: PELLA. Prefectural Authority of Pella, Greece, ERDF-PP2

-  Anastasios Vasios

-  Dimitris Fotakidis

-  Partner 4: IGME, Institute of Geology and Mineral Exploration, Greece, ERDF-PP3

-  Nikolaos Arvanitidis

-  Partner 5: TUC, Technical University of Crete, Greece, ERDF-PP4

-  Zacharias Agioutantis

-  Stelios Mavriagiannakis

-  Andriani Athousaki

-  Partner 6: MBFH, Hungarian Office for Mining and Geology, Hungary, ERDF-PP5

-  Tamás Hámor

-  Gabor Kovacs

-  Partner 7:ER, Emilia-Romagna Region- Environment, Soil and Coast Defence Department, Italy, ERDF-PP6

-  Ubaldo Cibin

-  Stefano Segadelli

-  Stefano Furin

-  Maria Carla Cera

-  Anna Rita Rizzati

-  Ambra Bonazzi

-  Massimo Romagnoli

-  Partner 8: ANPAR, National Association Producers of Recycled Aggregates, Italy, ERDF-PP7

-  Giorgio Bressi

-  Gian Andrea Blengini

-  Silvia Bramati

-  Elena Garbarino

-  Gianpaolo Volpe

-  Elisabetta Pavesi

-  Partner 9: PARMA, Parma Province, Italy, ERDF-PP8

-  Andrea Pelosio

-  Giacomo Magnanini

-  Pietro Boggio

-  Andrea Corradi

-  Andrea Ruffini

-  Sergio Peri

-  Chiara Sportono (University of Parma)

-  Partner 10: IGR, Geological Institute of Romania, Romania, ERDF-PP9

-  Marcel Maruntiu

-  Gabriel Bindea

-  Partner 11, FGG, University of Bucharest, Faculty of Geology and Geophysics, Romania, ERDF-PP10

-  Mihai Marinescu

-  Partner 12: MGK10, Ministry of Economy Hezebosnian canton, Bosnia and Herzegovina, IPA-PP1

-  Zoran Brešič

-  Ivana Šimić

-  Partner 13: RGF, University of Belgrade, Faculty of Mining and Geology, Serbia, IPA-PP2

-  Vladimir Simić

-  Partner 14: MINGORP, Ministry of Economy, Labour and Entrepreneuship, Energy and Mining Directorate, Croatia, 10%-PP1, Croatian Geological Survey (subcontractor)

-  Slobodan Miko

-  Boris Kruk

-  Željko Dedić

-  Observer: Independent Commission for Mines and Minerals, Kosovo, Observer 2

-  Zenun Elezaj

-  Others:

-  Deborah J. Shields, Colorado State University, External expert

-  Horst Hejny, Dr. Horst Hejny Consulting, External expert

-  Teresa Brown, British Geological Survey, External expert,

-  Giuseppe Bortone – General Director Emilia–Romagna Region – Environment, Soil, and Coast Defense Department

MEETING AGENDA

Monday, 15th June

Programme / Speakers
10.30 – 11.00 / Registration of participants
11.00 – 11.30 / Welcome addresses / Emilia-Romagna Region representative
Head of Geological, Seismic and Soil Survey
JTS representative
Lead partner
11.30 – 13.30 / Presentation and adoption of the agenda
Presentations of participants and expectations from the project
13.30 – 15.00 / Lunch
15.00 – 16.30 / WP2 Communication and dissemination / TUC
Task leaders
All partners
16.30 – 17.00 / Coffee break
17.00 – 18.30 / WP2 Communication and dissemination / TUC
Task leaders
All partners

Tuesday, 16th June

Programme / Speakers
8.30 – 9.15 / Quality Management Board meeting – agreement on instructions for preparation of partners’ inputs / WP leaders
9.30 – 11.00 / WP3 Extraction and Demolition Site Level Activities / IGME
Task leaders
All partners
11.00 – 11.30 / Coffee break
11.30 – 13.30 / WP3 Extraction and Demolition Site Level Activities / IGME
Task leaders
All partners
13.30 – 15.00 / Lunch
15.00 – 16.30 / WP4 Regional and National Level Activities / MBFH
Task leaders
All partners
16.30 – 17.00 / Coffee break
17.00 – 18.30 / WP5 SEE Transnational Activities / MUL
Task leaders
All partners

Wednesday, 17th June

Programme / Speakers
9.00 – 10.30 / WP1 Transnational project management and coordination
§  Organisational issues
§  Decision-making procedures
§  Reporting, budget, eligible costs / Lead Partner
10.30 – 11.00 / Coffee break
11.00 – 12.30 / WP1 Transnational project management and coordination
§  IT support for reporting
§  Internal and external evaluation / Lead Partner
12.30 – 13.30 / Working group meetings (if necessary)
Time for individual talks with partners
IPA partners particularities with regard to WP 1
13.30 – 15.00 / Lunch
15.00 – 16.00 / Closure of the meeting:
§  To do list
§  Agreement on the next meeting
§  Meeting conclusion and farewell / Lead Partner
16.00 – 17.00 / Working group meetings (if necessary)
Time for individual talks with partners
IPA partners particularities with regard to WP 1
18.00 – 20.00 / Optional: field trip in Bologna (lithologies in the architecture)

Thursday, 18th June

Programme / Partners
9.00 – 14.00 / Optional: field trip near Bologna
Pilot site or an example of post-quarrying restoration / All partners

1.  Day 1

11.00 – 11.30

Welcome addresses:

·  Giuseppe Bortone – General Director of Environment, Soil, and Coast Defence Department, Emilia–Romagna Region

·  Cibin Ubaldo, Emilia-Romagna partner

·  Roberta Calcina, JTS representative

·  Marko Komac, Lead Partner, Director of GeoZS, videotaped message

·  Slavko V. Solar, Lead Partner

Presentations

Roberta Calcina

·  South East Europe ,Transnational Cooperation Programme

  • The “dimension” of the 1st call for proposals
  • The Area of Intervention 2.4
  • Financial data, costs per AoI
  • The Project Implementation, Contracting – signing of the Subsidy Contract, Starting up the projects
  • Reporting, Lead Partner responsibilities
  • Reporting, Project Partners’ responsibilities
  • Reporting, Deadlines
  • Timeframe for reimbursement
  • Financial management of the project

After the presentation Mrs Calcina answered to questions which cleared financial and procedural issues for the implementation of the programme.

Slavko V. Solar

·  Highlights of the Presentation of the SARMa project

  • Project Background
  • Main Challenges
  • Main objectives of the project
  • The three scale character of SARMa
  • Specific objectives
  • Regional distribution of project partners
  • Project partners
  • Project observers
  • Main outputs

11.30 – 13.30

Presentations

·  Kick-Off Meeting agenda was presented and explained by Mr Slavko V. Solar.

·  Each participant made a self-introduction and voiced his/her expectations from the project.

·  Mr Mavrigiannakis, a member of the TUC team responsible for the communication and dissemination of the programme, took the picture of each partner

15.00 – 16.30 and 17.00 – 18.30

WP2 Communication and Dissemination

Zacharias Agioutantis-WP2

·  Highlights of the Presentation by WP2, Leader

  • Aim
  • Effective internal and external communication
  • Plan and implementation of capacity building activities
  • Our main goal: Plan and supervise sufficient flow of information
  • Activity 2.1: Awareness-raising promotional activities
  • Activity 2.2: National and regional capacity building events/activities
  • Activity 2.3: Transnational capacity building activities
  • Outputs and Results of WP2
  • Tools that will be used
  • Logo/slogan
  • Templates
  • Website
  • Communication, Internal: Information Flow-Backup options
  • Communication, External-Target Groups
  • Material for Consultation
  • Sites / Organizations, Various Publications
  • Dissemination Guidelines
  • Dissemination Strategy

Mr Marcel Maruntiu as activity 2.2 and 2.3 leader committed himself that until the end of September templates for the implementation of the workshops will be ready.

During this session:

1.  It was decided that the ‘Dissemination Methodology’ will be approved by the Quality Management Board till the end of October 2009.

2.  It was suggested that more stakeholder forums should be involved.

3.  It was underlined that the papers that will come out during the programme should be published in magazines with high outreach.

4.  It was suggested that when publishing papers in national magazines a summary in English should be written.

5.  It was suggested that we could have contacts with other European countries besides that of the SEE.

6.  It was suggested that each partner should make a list of conferences where can present SARMa Project.

7.  The need for a glossary of common terms provoked. It was decided that GeoZS and TUC will set the terminology with the acceptance of each partner.

8.  The logo and the slogan of SARMa project were decided, as well as the dates of the workshops’ implementation were determined.

9.  It was decided that a collaboration plat will be used to facilitate internal communication.

10.  It was decided to create lists for our internal communication using e-mails.

2.  Day 2

8.30 – 9.15

Quality Management Board meeting – agreement on instructions for preparation of partners’ inputs

9.30 – 11.00

WP3 Extraction and Demolition Site Level Activities

Mr Nikolaos Arvanitidis

·  Highlights of the Presentation by WP3-IGME, Leader

  • Aggregates types in EU
  • Aggregates quarries in Greece
  • Extraction and Demolition Site Level Activities: Challenging targets, Objectives, Contribution to SARMa, Methodology based on 4 activities
  • Activity 3.1: Environmentally friendly extraction practices
  • Objectives, Role of each partner, Geographical Location
  • Description of pilot sites
  • Work to be undertaken on pilot sites
  • Deliverables and Outputs of Activity 3.1
  • Activity 3.2. Illegal quarrying,
  • Objectives, Role of each partner Geographical Location, Methodology
  • Work to be carried out
  • Deliverables and Outputs of Activity 3.2
  • Activity 3.3. Recycling
  • Role of each partner Geographical Location,
  • Description of pilot sites
  • Options and tasks to be paid attention and carried out
  • Deliverables and Outputs of Activity 3.3
  • What market needs
  • Sustainability aspects
  • Activity 3.4:Outreach/Communication
  • Role of each partner
  • Timeframe

Mr Ubaldo Cibin from ER and Mr Gian Andrea Blengini from Politecnico di Torino (ANPAR’s subcontractor) also presented the work that will be implemented within the framework of activities 3.2 and 3.3.

During this session:

1.  It was agreed to prepare drafts on case studies for the next meeting in Split.

2.  It was decided that each country will prepare one draft on case studies. Persons in charge:

  • Greece: Mr. Arvanitidis
  • Romania: Mr Marinescu
  • Serbia: Mr Simic
  • Croatia: Mr. Miko

3.  ‘Illegal Quarrying’ should be precisely determined

4.  The database (draft) should be ready in Split.

5.  ‘Recycling’ should be precisely determined (difference between Recycling and LCA).

15.00 – 16.30

WP4 Regional and National Level Activities

Mr Tamás Hámor

·  Highlights of the Presentation by WP4, MBFH, Leader

  • Description
  • Activity 4.1, Description, Role of each partner, Geographical location
  • Qualitative and quantitative description of the outputs
  • Activity 4.1 (Led by MBFH)
  • Task-1 Review of EU Community legislation
  • Fields covered with regard to aggregates
  • Task-2 Analysis of national legislation
  • General, Licensing schemes, Major barriers/indicators, Cross-cutting issues (the digest):
  • Task-3 Synthesis of best practices, a SEE (and EU) harmonization initiative
  • Activity 4.2 Description, Role of each partner, Geographical location
  • Activity 4.2 (led by ER)
  • Task-1 conduct case studies
  • Task-2 recommend design of GIS for aggregates
  • Task-3 implementation plans for secure SSM for case study regions, create recommendations on integration of SSM

Mrs Deborah Shields stressed the following subjects:

1.  Sustainable Supply Mix (SSM)

2.  Sustainable Resource Management (SRM)

3.  Difference between production and supply

Mr Ubaldo Cibin also presented the work that will be implemented within the framework of activity 4.2.

During this session:

1.  It was decided that each country will provide information on national legislation.

2.  Mr Cibin and Quality Management Board will define till the end of September the partnership and the activities that will be implemented within the framework of activity 4.2.

17.00 – 18.30

WP5 SEE Transnational Activities

Mr Günter Tiess

·  Highlights of the Presentation by WP5, MUL, Leader

  • Purpose of WP5
  • Important issues of WP5
  • Overview of WP 5 / Objectives
  • 5.1 Harmonization of legislation and policies
  • 5.2 Sustainable supply among SEE regions and countries
  • 5.3 Preparation of a common manual on sustainable aggregates resource management and supply mix on regional, national and transnational level
  • 5.4 Sustainable aggregates supply follow-up activities: setting the ground for a regional centre for sustainable aggregates supply
  • Methodology
  • WP 5.1: Harmonization of legislation and policies
  • WP 5.1: Harmonization – TASK-1 Cross-border case studies
  • WP 5.1 Harmonization – TASK-2 Proposals on harmonization of legislation/policies and
  • methods for incorporating SARM into land use planning and management
  • WP 5.1 – Harmonization – TASK 3Design of structure and protocols for Aggregate Intelligence System
  • WP 5.2: Securing Sustainable Supply Across SEE
  • WP 5.2: Securing supply in SEE – TASK-1 Review and synthesis on supply aspects of case studies (5.1)
  • Action 5.2: Securing supply in SEE – TASK-2 Proposals on harmonization of supply policies / legislation and
  • methods for addressing SSM in land use planning and management
  • WP 5.2: Securing supply in SEE – TASK-3 Clarifying contributions of AIS to SSM planning
  • WP 5.3: Preparation of manual for national and transnational level
  • WP 5.4: Follow-up activities: SARM regional centre
  • WP 5.4: Follow-up activities: SARM regional centre

Mr Jörg Heimburg had a presentation.

During this session:

The partnership did not go into details due the lack of time and the fact that WP5 starts at the third period. More information and details will be cleared during the following months and the meeting at Split.

3.  Day 3

9.00 – 10.30 and 12.30 – 13.30

WP1 Transnational project management and coordination

§  Organisational issues

§  Decision-making procedures

§  Reporting, budget, eligible costs

§  IT support for reporting (by JTS)

§  Internal and external evaluation

Mr Slavko V. Solar

·  Highlights of the Presentation by WP1, GeoZS, Leader

  • COORDINATION OF THE SEE SARMa Project

1.  Communication and roles in The SEE SARMa Project

2.  Communication with JTS and NCT

3.  Communication between Lead Partner (LP) - Consultant

4.  Communication among LP – PP and Consultant - PP

5.  Communication among Partners

6.  Work communication

  • EVALUATION OF THE SEE SARMa Project

1.  Project management structure

2.  Evaluation

3.  Internal Evaluation

4.  External Evaluation-Advisory Board

5.  The purpose of evaluation

6.  Evaluation report

7.  Outline of an Evaluation Report

8.  Evaluation Criteria Used by the European Commission

  • REPORTING, BUDGET, ELIGIBLE COSTS

1.  Main steps of the financial , management of the project

2.  Types of project changes and related procedures