Functional Area: Accounts Payable / Block Accounting Vendor
Purpose
Use this procedure to block and unblock vendors from being paid.
Trigger
Perform this procedure when a need occurs to prevent payments from being issued to a vendor.
Prerequisites
- A vendor has to be present in the vendor master in order to block the account.
- A vendor has to be blocked in the vendor master in order to unblock the account.
Use the following menu path to begin this transaction:
- Select AccountingFinancial AccountingAccounts PayableMaster RecordsBlock/Unblock to go to the Block/Unblock Vendor: Initial Screen.
FK05
Business Process Information
During the normal course of business, needs come about for a variety of reasons whereby any pending or future payments to a vendor need to be prevented from being issued, otherwise known as blocked. In some instances, AP, Purchasing, Tax Compliance or Legal Counsel defines these needs. In the vast majority of instances, these needs will be defined by user departments. The reasons for blocking a vendor can be as follows: tax issue, legal issue, performance issue, defective goods issue. Once the AP department is contacted by the respective user it is requested that the reason for the block be put in writing; an email will suffice. AP then updates the vendor record by using SAP transaction FK05. When it has been determined to again release the payments to the vendor, the AP should be contacted and the request should be placed in writing. AP will then release, or unblock, the vendor and payments will be freed to be issued.
Helpful Hints
- The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
- On certain screens you may have to scroll to view some data entry fields.
Work Instruction
Functional Area: Accounts Payable / Block Accounting Vendor
Procedure
1. / Start the transaction using the menu path or transaction code.
Block/Unblock Vendor: Initial Screen
2. / As required, complete/review the following fields:
Field / R/O/C / Description
Vendor / Required / Business partner that provides materials or services
Example:
500001
Company Code / Required / Independent accounting unit; in most cases is a legal entity; You can prepare a balance sheet and income statement for each company code, Several company codes can be set up to manage the accounts of independent companies simultaneously
Example:
UC
3. / Click .
Block/Unblock Vendor: Details Accounting
4. / Select to the left of All company codes.
/ Since UC has only one company code this is the option that should be selected. If a vendor account is being unblocked this option should be deselected.
5. / Click .
/ This will enable a vendor master view of the vendor account which can help in assessing whether or not to place this vendor account on hold.
6. / Click .
/ If the system displays the message “Vendor Has Open Items in Company Code UC” click .
Back
7. / As required, click .
/ The system displays the message, "Changes Have Been Made."
8. / Click until you return to the SAP Easy Access screen.
9. / You have completed this transaction.
8/16/2017
Ver: / 07_AP_FK05_Block Acct Vend_0_VenMstrDataMaint.udc
© University of Cincinnati / 1/5
Work Instruction
Functional Area: Accounts Payable / Block Accounting Vendor
Result
You have blocked a vendor master record.
Comments
None
8/16/2017
Ver: / 07_AP_FK05_Block Acct Vend_0_VenMstrDataMaint.udc
© University of Cincinnati / 1/5