Document Number: / 6.2.2 Competence, awareness and training
Approved By: / Quality Management Representative or position that this document would be primary responsible for.
Revision Details: / Document Status Form
Disclaimer: This document provides general guidelines for the development of a competence, awareness and training procedure. Use of this template does not guarantee conformance to APHIS BQMS Standard requirements. Auditors will seek to verify the activities described in the procedure created from this template.
1.0 PURPOSE
1.1 This procedure describes the method by which the organization will ensure that relevant personnel performing work affecting the organization’s BQMS are qualified and trained in relevant aspects.
2.0 DEFINITIONS
2.1 Please put any terms, acronyms or reference to a glossary here that may apply to this procedure.
[Suggestion: This is where you want to define “relevant” personnel and “relevant” aspects.]
3.0 RESPONSIBILITY
3.1 Please reference who will be in charge of this procedure: The Quality Management Representative (QMR) or designee (may be a lead trainer or Human resource manager to make sure that training is done).
[Suggestion: Make a reference that all current relevant personal are trained as of the date of the quality manual and this procedure will apply to all relevant personal hired after that date.]
4.0 COMPETENCE, AWARNESS AND TRAINING PROCEDURE
4.1 Describe how your organization will determine the necessary competency of people performing work affecting regulatory compliance. This can be done by referencing a job posting or job description that is already established.
4.2 How will your organization provide training to satisfy those needs? This can be done with a formal training program, mentoring training, etc. A training schedule and sign offs are the record that needs to be referenced.
4.3 How will your organization ensure that people responsible for monitoring, corrections and corrective actions are trained? This could be by sign off on training or a mentoring program.
4.4 Your organization will need to have some measurement of assurance that training is implemented and effective. This can be done by monitoring trainees, by testing, or by other appropriate means.
4.5 Your organization will need to ensure that people are aware of the relevance and importance of their work and how they contribute to the quality objectives. This may be done through training and/or by providing them with information in performance reviews, meetings, newsletters or one-on-one discussions.
4.6 Records will be kept on all above activities. (Your organization will need to decide how long. A recommendation is at least 2 years from the training event.)
5.0 REFERENCES
5.1 Put here any references that apply to this procedure.
Examples would be:
4.2.3 Document control
4.2.4 Record control
5.6 Communication
5.2 Put here any records or forms that apply to this procedure.
Examples would be:
Document status form
Training record(s)
Competency record
Training log
Effectiveness measurement record (assessment or sign off by mentor)
Printed copies are uncontrolled documents. Page 1 of 2
Effective date Month/day/year
(***For BQMS Program document control, this may be deleted by user. BQMS_Template_Procedure_6.2.2_Competence_awareness_and_training_V2.0.docx)