PLEASE USE THE SEPARATE FORM TO CLAIM YOUR HONORARIUM

External Examiner’s Expenses Claim Form

Faculty of Health & Human Sciences

Attached is the 2017-18 version of the External Examiner’s expenses claim form.

Please destroy all previous versions.

Please note that claims for payment of expenses must be submitted within one month of being incurred.

Please use a separate expenses claim form for each visit.

We wish to draw your attention to the following:

  • Itemised receipts or original travel tickets must be provided in accordance to HMR&C regulations, otherwise expenses cannot be claimed. Under the University’s financial regulations, credit card receipts are not acceptable.
  • Rail travel must be booked at the most economical fare available for the journey. Open tickets should not be purchased, with the exception of where rail travel is an onward journey, for example after a flight, where delays may be possible.
  • All flights under eight hours should be at economy class. Flights of 8 hours or more can be booked at the lower of premium economy and business class. First class air travel is not permitted.
  • The daily subsistence rate is up to £40 and covers breakfast, lunch and evening meal. The cost of alcohol cannot be claimed as part of the cost of the meal. Tips may be claimed up to 10% of the restaurant bills if supported by an invoice or credit card receipt.
  • We regret that we are not permitted to pay for newspapers or in-house movies at hotels. Business telephone calls or internet charges will be reimbursed subject to the production of itemised calls and charges.

If you have any queries regarding the payment of expenses, please email Annette Hill at:

UNIVERSITY OF PLYMOUTH: EXTERNAL EXAMINER’S EXPENSES CLAIM FORM (2017-18 HHS)

Bank:
Sort code:
Account number:
Branch

PERSONAL DETAILS

Full Name:
Date of Birth:

National Insurance Number:

Address:
Tel: / Email:
Normal Place of Work:
(Name of HE Institution/Company and Location)
Programme Examined: / Pathway/Subject/Partner College:
Start Destination: / End destination:
Date(s) of attendance at University/College: / Reason for attendance:

EXPENSES CLAIMED

Category / Details / Amount / Notes
Travel / Train/Air Fare / Ticket or receipt required
Taxi/Parking Fare / Receipts required
Tube Fare
Mileage / For the first 100 miles of any journey, 45p per mile, thereafter 25p per mile. #a journey is a continuous period away from home.
Daily Subsistence / Breakfast, Lunch and Dinner / Itemised receipt required: maximum £40 per day to cover breakfast, lunch and evening meal.
Hotel / Maximum rates: - £150 within London and £100 outside of London. Receipt required. Please note the University is unable to pay for newspapers, (non-business) telephone, mini-bar, movies, etc.
Other / Postage / Receipt required
Telephone/ Internet / Itemised bill required (business use only)
TOTAL
Signature of External Examiner: / Date:

Please forward claim to: Senior Administrator (Quality), Faculty of Health & Human Sciences, University of Plymouth, Drake Circus, Plymouth, PL4 8AA

Account code / Dept / Work Order / Cat / Campus / Net Amount / Total
Budget Authority / Date:
Financial Authority / Date:
Input to Agresso / Date: