THE OVERLAND PARK ROTARY CLUB FOUNDATION

P.O. Box 7558, Overland Park, KS 66207-0558

- SERVICE ABOVE SELF -

______

MINUTES

Board of Trustees Meeting

February 24, 2014

Hallauer Law Office

4707 College Boulevard

Suite 105

913-345-0000

Present: K. Howell, W. Byrd, D. Hallauer, B. Sullivan, C. Barash, D. Lauffer, A. Heath

Call to Order Kathy Review and Approval of November 25, 2013 Minutes (pending from B. Sullivan) and January 2014 Minutes.

January 2014 Minutes approved and posted to Rotary site per A. Heath. November 2013 Minutes still pending. B Sullivan to submit before next meeting.

Financial Reports Debra

Motion made to accept financial reports: D. Lauffer, second B. Byrd.

D. Lauffer to follow-up regarding a pending $1,000 payment due to Susan Keim.

D. Lauffer to follow-up regarding a 2013 YLI scholarship that was not requested.

Reports

Youth Leadership Institute Planning for 2014 Donna

Action: K. Howell/D. Lauffer to follow-up with S. Keim to review job performance. Clarity is needed regarding responsibilities for YLI activities, day to day and management. Confusion exists between Susan and Don’s roles.

YLI is still pending a Co-Chair.

Action: K. Howell and D. Lauffer to meet with S. Keim and finalize her Contract (was due November 2013). New deadline is March 15, 2014).

YLI Camp information was submitted to Kansas City Star for inclusion in the Summer Camp guide.

YLI Scholarship categories and funding limits

Currently there are 3 scholarships ($1,500, $1,000 and $500).

Proposal was made by K. Howell and D. Lauffer for a new category of scholarship, The Leadership Award. This award would help meet a Foundation desire to open scholarship competition more openly across all participants whom might not be the most talented writers. This proposed award will be discussed with Susan and Don.

Fireside Chats

A series of Fireside Chats have been scheduled over the next 6 weeks. Individual OP Rotary Club members have volunteered to serve as hosts.

Andy Heath presented a list of potential questions and asked the Foundation Board members to assess and comment.

Discussion of what can be done to promote the Foundation at these meetings. In particular, there was discussion regarding what are the goals and boundaries for the Foundation to support philanthropic gifts, for example – local versus international giving. Opinions were gathered.

Discussion of Foundation Strategic Planning Document

There is a need to confirm that the Foundation Document is in concert with the OP Rotary Club Strategic Plan.

Action: K. Howell to send Foundation Document to Board members.

The Overland Park Rotary Club Foundation is a §501(c)(3) non-

profit Kansas organization, which fosters and supports charitable

and educational programs in fulfillment of the object of Rotary

and the Overland Park Rotary Club