Position Description:

Business Manager, Medical Imaging District Services

Reference Number
Recruitment Type / General Recruitment
Position Number
Position Title / Business Manager, Medical Imaging District Services (MIDS)
(Medical Imaging (MI) / Radiology / Nuclear Medicine / Breast Screen)
Cost Centre
Location (s)
Facility(ies) / Radiology, X Hospital
Nuclear Medicine, X Hospital
Radiology, Y Hospital
Nuclear Medicine, Y Hospital
Radiology, Z Hospital
Breast Screen, etc. (if applicable)
Award Classification / Health Managers (State) Award – Health Manager Level Y
Registration / Licence Requirements / Not applicable
Vaccination Category / B?
Employment Screening Check
National Criminal Record Check / Yes
Working With Children Background Check / No
Working with Aged Care Check / No
Responsibilities / Duties
Responsible To / Executive Director, (LHD) MIDS
Responsible For / N/A
Purpose of Position / The Business Manager will be responsible for the financial, administrative and information systems function of the (LHD) MIDS
This position reports to the Executive Director, (LHD) MIDS and is responsible for providing finance, administration and information systems support services to all stakeholders. The position liaises with Finance and Information Technology, as key internal providers of services, for the provision of financial services and information systems, across the LHD
The position is responsible for the relationship between the (LHD) and suppliers and external service providers. The position also liaises with senior officers of the Ministry of Health for accounting standards, etc. External contact is necessary for the position to comply with legislative and WH&S requirements
Key Accountabilities / ·  Develop, manage and implement best practices in business processes and planning, including preparation and submission of detailed operating budgets supported by statistical analysis of historic and future activity levels, and benchmarked to industry accepted productivity levels
·  Manage and control, in collaboration with MIDS clinical managers, actual expenditure within budget, including measurement and control of staff resources through detailed tracking of staff utilisation and productivity
·  Manage and develop an optimum environment of information systems and processes to support the MIDS service delivery models including introducing the change management practices necessary for the implementation of new service delivery models
·  Effectively deal with staff and customers at a range of levels
·  Attend meetings at a senior level presenting to senior management
·  Undertake strategic business analysis with an emphasis on identifying and resolving barriers to development
·  Maintain standardised reporting and accounting principles across MIDS facilities
·  Develop a 10 year capital / leasing acquisition plan for approval by the LHD to be updated each financial year ensuring that all MIDS equipment is maintained adequately and replaced when economically justified
·  Develop and maintain practices and procedures for the transfer pricing of the MIDS ensuring that all authorised budgeted costs are planned to be recovered and that an annual review and approval of transfer prices is actioned
·  Ensure accounting guidelines and the LHD Delegation Manual are followed in relation to all administrative and financial transactions within the MIDS
·  Prepare all necessary reports in a timely manner
·  Ensure that a safe workplace is maintained at all times by adherence to safety standards, WH&S awareness and safe operating of equipment
·  Maintain an effective documentation and record keeping system ensuring that appropriate systems are in place and the records are stored and retained in accordance with the statutory requirements
·  Develop MIDS standards as related to finance, administration functions and information systems (including policies, procedures and quality improvement initiatives) in accordance with the formal Quality Assurance or Accreditation frameworks adopted by the MIDS
·  Maintain quality assured systems and processes including periodic reviews and audits and continuous improvement so that formal quality certification is maintained
·  Manage the development and implementation of appropriate integrated management information and reporting systems that support improvements in the efficiency and effectiveness of service delivery
·  Participate in MIDS executive meetings with advice and input to stakeholders
·  Update professional skills and knowledge regularly by attendance at relevant conferences, courses and forums
·  Perform other duties as directed which are consistent with personal skills, competencies, training and knowledge
Challenges / Problem Solving / Major challenges for the Business Manager, (LHD) Medical Imaging District Services include:
·  Introducing best practice business planning and operational processes into the business unit(s)
·  Developing revenue targets, and identification and implementation of practices to increase revenue opportunities
·  Developing benchmarking and management of KPIs and quality systems
·  Implementing work practice reforms associated with implementation of new information technology
·  Rationalising and modernising equipment and facilities across MIDS with development of equipment replacement programs and certification of funding sources
·  Mentoring the development of cultural change associated with establishment of MIDS model, ie fostering LHD-wide perspective of provision of services
·  Ensuring service provision is developed in line with Activity Based Funding (ABF)
Communication / Internal
Within (LHD) this position reports to Executive Director and is responsible for providing finance, administration and information systems support services. A strong day-to-day relationship exists with clinicians and managers within the MIDS.
The position liaises with Finance and Information Technology as key internal providers of services, for the provision of financial services and information systems
External
Externally the position is responsible for the relationship between (LHD) and suppliers / external service providers. The position also liaises with senior officers of the Ministry of Health for accounting standards, etc.
Decision Making / The Business Manager will determine the most efficient methods by which to provide information required by the Executive Director
Selection Criteria / 1.  Tertiary qualification in Finance / Accounting / Business Management or the equivalent, and eligibility for membership to appropriate professional association
2.  Extensive experience in process re-engineering and quality improvement processes and the management and implementation of change
3.  Extensive experience in the management of finance, administration and information systems functions in a competitive business environment
4.  Demonstrated experience in dealing effectively with external service providers including experience in the development of specifications, evaluation of tenders and management of contracts for service delivery contracts
5.  Demonstrated experience in managing the implementation of information technology projects
6.  Experience and ability to build relationships at a senior level and to present to senior management
7.  Experience in carrying out high level strategic business analysis with an emphasis on identifying and resolving barriers to development
8.  Extensive experience in the use of computerised accounting and office software packages
Medical Imaging District Services Detail
Local Health District / (Describe the LHD and its services, statistics, structure, etc.)
MIDS structure / (Describe which departments in which hospitals fall within the MIDS structure)
MIDS Staffing
Budget
Financial Delegation
Job Demands Checklist
Physical Demands / Frequency
Sitting - remaining in a seated position to perform tasks / Frequent
Standing - remaining standing without moving about to perform tasks / Frequent
Walking - Floor type: even / uneven / slippery, indoors / outdoors, slopes / Occasional
Running - Floor type: even / uneven / slippery, indoors / outdoors, slopes / Occasional
Bend/Lean Forward from Waist - Forward bending from the waist to perform tasks / Occasional
Trunk Twisting - Turning from the waist while sitting or standing to perform tasks / Occasional
Kneeling - remaining in a kneeling posture to perform tasks / Occasional
Squatting / Crouching - Adopting a squatting or crouching posture to perform tasks / Infrequent
Leg / Foot Movement - Use of leg and / or foot to operate machinery / Occasional
Climbing (stairs/ladders) - Ascend / descend stairs, ladders, steps / Occasional
Lifting / Carrying - Light lifting & carrying: 0 - 9 kg / Occasional
Lifting / Carrying - Moderate lifting & carrying: 10 - 15 kg / Infrequent
Lifting / Carrying - Heavy lifting & carrying: 16kg & above / Infrequent
Reaching - Arms fully extended forward or raised above shoulder / Occasional
Pushing / Pulling / Restraining - Using force to hold / restrain or move objects toward or away from the body / Occasional
Head / Neck Postures - Holding head in a position other than neutral (facing forward) / Frequent
Hand & Arm Movements - Repetitive movements of hands and arms / Frequent
Grasping / Fine Manipulation - Gripping, holding, clasping with fingers or hands / Frequent
Work At Heights - Using ladders, footstools, scaffolding, or other objects to perform work / Not applicable
Driving - Operating any motor powered vehicle / Frequent
Sensory Demands / Frequency
Sight - Use of sight is an integral part of work performance e.g. Viewing of x-rays, computer screens / Frequent
Hearing - Use of hearing is an integral part of work performance e.g. Telephone enquiries / Frequent
Smell - Use of smell is an integral part of work performance e.g. Working with chemicals / Infrequent
Taste - Use of taste is an integral part of work performance e.g. Food preparation / Not applicable
Touch - Use of touch is an integral part of work performance / Infrequent
Psychosocial Demands / Frequency
Distressed People - e.g. Emergency or grief situations / Infrequent
Aggressive & Uncooperative People - e.g. drug / alcohol, dementia, mental illness / Not applicable
Unpredictable People - e.g. Dementia, mental illness, head injuries / Not applicable
Restraining - involvement in physical containment of patients / clients / Not applicable
Exposure to Distressing Situations - e.g. Child abuse, viewing dead / mutilated bodies / Not applicable
Environmental Demands / Frequency
Dust - Exposure to atmospheric dust / Infrequent
Gases - Working with explosive or flammable gases requiring precautionary measures / Infrequent
Fumes - Exposure to noxious or toxic fumes / Infrequent
Liquids - Working with corrosive, toxic or poisonous liquids or chemicals requiring PPE / Infrequent
Hazardous substances - e.g. Dry chemicals, glues / Infrequent
Noise - Environmental / background noise necessitates people raise their voice to be heard / Infrequent
Inadequate Lighting - Risk of trips, falls or eyestrain / Infrequent
Sunlight - Risk of sunburn exists from spending more than 10 minutes per day in sunlight / Infrequent
Extreme Temperatures - Environmental temperatures are less than 15C or more than 35C / Infrequent
Confined Spaces - areas where only one egress (escape route) exists / Infrequent
Slippery or Uneven Surfaces - Greasy or wet floor surfaces, ramps, uneven ground / Infrequent
Inadequate Housekeeping - Obstructions to walkways and work areas cause trips and falls / Infrequent
Working At Heights - Ladders / stepladders / scaffolding are required to perform tasks / Not applicable
Biological Hazards - e.g. exposure to body fluids, bacteria, infectious diseases / Not applicable

I confirm I have read the Position Description and Job Demands Checklist, understand the content and agree to work in accordance with the requirements of the position.

Candidate’s Name: ______

Candidate’s Signature: ______Date: ______

Manager's Name: ______

Manager's Signature: ______Date: ______

(To be completed by successful applicant who has been sent a Letter of Offer and the Executive Director who will be evaluating them against the Position Description)