Meeting Minutes: November 22, 2016 @ 7:30 pm

Vanier College Council Meeting
Minutes / November 22, 2016
@ 7:30 pm
  1. Welcome
  2. Call to Order
  3. Motion to commence @ 7:36 pm

Motioned by Seif, Second by Rhyena. [7-0-0]

1.2.Accept Minutes

  • Motioned by Menfes, Second by Seif. [7-0-0]
  1. Accept Agenda
  2. Motioned by Rhyena, Second by Seif. [7-0-0]
  1. Reports
  2. Master’s Office
  3. PresidentJason Lomboy
  4. Sign and wrote cheques
  5. Attended SRR meeting
  6. Created doodle for VCC Retreat
  7. Vice-President Finance Menfes Kidus
  8. Writing cheques
  9. Dealing with BDO
  10. Opened office
  11. Worked on requisition
  12. Talked with master’s office
  13. Cleaning
  14. Past problems fixing
  15. Played sports
  16. Talked with bank
  17. Went to movember and helped
  18. Went to snakes and lattes and helped
  19. Vice-President Social/Cultural Man Van
  20. Open lounge
  21. Open office
  22. Clean lounge
  23. Contacted blue mountain
  24. Worked on formal
  25. Help with coffee house
  26. Help Christine with council cards
  27. Help Fizz with lounge monitor hiring
  28. Vice-President Communications Christine Nieto
  29. Promoted coffee house
  30. Promoted snakes and lattes
  31. Promoted movember carnival
  32. Attended movember carnival
  33. Set up & take down movember carnival
  34. Worked on council apparel
  35. Worked on blue mountain poster
  36. Office hours
  37. Played Intramural sports
  38. Posted office notes
  39. Edited website
  40. Created coffee house event
  41. Made coffee house Facebook banner
  42. Made snakes and lattes Facebook banner
  43. Attended social sub-committee meeting
  44. Made movember decorations
  45. Emailed Oceanic about apparel
  46. Director of Finance Sami Dessuky
  47. Intramurals
  48. Cleaned office
  49. Did office hours
  50. Helped with the winter carnival
  51. Snakes and lattes
  52. Director of Social/CulturalRhyena Miller
  53. Intramurals
  54. Office hours
  55. Frost week: Booked ice rink, booked skyzone, in contact with putting edge
  56. Social Sub: Ran meeting, posted minutes, helped with snakes and lattes event, made movember decorations
  57. Went to movember carnival, helped clean up
  58. Snakes and Lattes: Set up, facilitated lounge, cleaned up
  59. Director of Communications Fizz Oladiran
  60. office hours
  61. Lounge monitor debriefing
  62. Movember carnival
  63. Coffee house promotions
  64. Director of Campaigns/Advocacy Lucas Santos
  65. Office hours
  66. Ran movember carnival
  67. Helped decorate for Snakes and Lattes
  68. Promoted Snakes and lattes
  69. Went to Vanier college retreat in black creek village.
  70. Created a Vanier clubs and associations group with them
  71. Director of Administration Sello Tlelima
  72. Intramurals
  73. Office hours
  74. Cleaned the office
  75. Attended Movember carnival
  76. Attended snakes and lattes
  77. Went to CPA Meeting
  78. YFS Representative Nicole Yanqui
  79. USAY Liberation Movement panel
  80. Mental Health Awareness Week: art therapy
  81. Yoga & meditation
  82. Poster run
  83. Commuter Representative Seif Hamdein
  84. Office hour
  85. Booked Renaissance for coffee house
  86. Helped at movember carnival
  87. Residence Representative Kelita Silas
  88. Office hours
  89. Advertised coffee house and snakes and lattes
  90. Attended meeting
  91. Attended social sub meeting
  92. First Year RepresentativeTasha Reece
  93. Cleaned the office
  94. Took posters off the wall
  95. First Year Representative Ryson Budhram
  96. Monitored YGA's tournament in VC lounge
  97. Assist in Potluck
  98. Planning First year event with other colleges
  99. Updates
  100. President, Administrative, & Masters Office Updates — (Jason & Sello)
  101. Masters Office
  102. Talk to Christine about changing poster for peer mentor
  103. The retreat update and recap
  104. Planning on making a study session in the renaissance and collaborate with VCC
  105. Holiday Party in the renaissance Monday December 12
  106. Vanier College Retreat
  107. Table
  108. Potluck
  109. In process
  110. VCP
  111. CLYBOURNE PARKNovember 25 – December 6, 2016 @ 8:30 pm
  112. Students $15; Non-student $25
  113. Sello to send an email to borrow a key board
  114. Finance — (Menfes & Sami)
  115. Paying for study kits
  116. Social & Cultural — (Peter & Rhyena)
  117. Social Sub-Committee
  118. Helped with snakes and lattes event
  119. Members who helped will get awarded
  120. Study week from November 28 – December 2 @ 10 am – 4 pm
  121. Onesie day December 1st
  122. Study kits, Rhyena to get the stuff to get packed by social sub members
  123. Nicole to look into mental health stress reliever
  124. Social Sub social November 24, 2016 @ 6 pm
  125. Frost Week
  126. Monday January 9th – hot chocolate & karaoke (tentative)
  127. Kelita to get karaoke machine from residence
  128. Tuesday January 10th–lounge/athletics game tournament & Movie night with Mac
  129. Rhyena to find out whether to collaborate with winters and use their student space
  130. Wednesday January 11th – Winter arts and crafts & Glow in the dark mini golf
  131. For glow in the dark mini golf, leave @ 6 pm
  132. $5 for Vanier; $7 for Non-Vanier
  133. Thursday January 12th – Snakes and lattes & Skyzone
  134. Skyzone: leave at 5:30 pm
  135. $7 for non-Vanier; $5 for Vanier
  136. Total on the invoice skyzone - $1084
  137. Friday January 13th – Midnight skate and pizza party
  138. Rink 3 from 11:30 pm – 1:30 am
  139. Try get a commuter room for after the night
  140. Invoice total - $276
  141. Coffee House
  142. Set up
  143. Help promote
  144. Mila, Menfes and Sello to help get equipment from Long and McQuade
  145. Blue Mountain
  146. Bookings still in process
  147. Event page made
  148. January 27 – January 29
  149. Communications — (Christine & Fizz)
  150. Promo
  151. Coffee house posters to be printed (50)
  152. Study week promo video
  153. Semester end year video from students, clubs and other association
  154. YFS — (Nicole)
  155. Mental Health Awareness Week
  156. Wednesday November 23rd
  157. Residence Rep — (Kelita)
  158. Res Life Updates
  159. Plan on promoting and creating a Vanier-wide event
  160. Vanier Don/Council social to planed
  1. Motions/Resolutions/Additions:
  2. Man Van and Christine walk in @ 7:38 pm
  3. Janice walks in @ 7:40 pm
  4. Zarrin leaves @ 8:07 pm
  5. Motion that VCC accepts to pay $276 for midnight skate
  6. Motioned by Lucas, Second by Rhyena. [11-0-0]
  7. Motion to Adjourn @ 8:58 pm

Motioned by Kelita, Second by Christine.[11-0-0]

Next Meeting: November 29, 2016

Members Present / Members Present
Mila Dadashev
Sello Tlelima
Man Van
Christine Nieto
Nicole Yanqui
Rhyena Miller
Seif Hamdeim
Kelita Silas
Becca McNaughton
Brittany Griffith
Tasha Reece
Menfes Kidus
Lucas Santos
Janice (Master’s office)
Zarrin (VCP)
Sami Dessuky / Jason Lomboy
Ryson Burdhram
Fizz Oladiran

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