February 2011
Distribution List
MINUTES OF THE 57th MARLANT LMRC
MEETING HELD 1400 HOURS, 15 DECEMBER 2010
ADMIRAL’S CONFERENCE ROOM, 6TH FLOOR, D201
In Attendance
Chairperson: RAdm D.C. Gardam, Comd MARLANT
Co-Chairperson:Mr. Tom Denault, President, FGDCA
Attendees/Members:Mr. Milt Isaacs, CEO, ACFO
Ms. Sandra Grant, representing, A/DCHRSC(A)
Capt (N) Darren Garnier, ACOS P&T
Capt (N) Brian Santarpia, BComd
Mr. Dave Eisenhaur, FHRBM
Mr. Terry Kiley, VP UNDE NS
Mr. Lorne Brown, President FGDTLC(E)
Mr. Tom Spindler, Assistant Secretary Treasurer, CMSG
Mr. Everett Scott, President Halifax Branch, PIPSC
Ms. Robin MacKay, Senior Labour Relations Officer, CHRSC(A)
Ms. Trish MacNeil, EAPM
Capt (N) Bill Woodburn, COS
Capt (N) Richard Gravel, CO FMFCS
Mr. George Turner, Shop Stewart, Local 2228, IBEW
CPO1 TCRiefesel, Formation CPO
Recording Secretary:Ms. Marilyn Earle, FHRA
IINTRODUCTORY REMARKS
1.RAdm Gardam opened the meeting by commenting on the various activities over the past four months and the need to provide clarity to personnel in the New Year, ensuring they know what we know as soon as possible.
IIREVIEW OF 56thMLMRC MINUTES
2.Mr. Denault expressed his desire for a quick and productive meeting and asked if there were any errors or omissions on the previous minutes. In response, Mr. Scott’s title has been changed to read President Halifax Branch, PIPSC, and Ms. MacNeil’s name has been added to the list of attendees. Mr. Turner queried whether action had been taken regarding his comments at paragraph 13 of the minutes regarding the lack of union involvement in the Employment Systems Review. Ms. Grant indicated the willingness to contact the Director of Diversity and Well-Being and provide feedback secretarially.
IIIREVIEW OF 56thMLMRC ACTION MATRIX
3.Capt(N) Woodburn indicated item 1, MARLANT Strategic Framework Outreach Proposal,was near finalization.
4.Ms. Grant indicated item 2, Staffing, is currently being addressed by the ongoing staffing reports provided regularly at the MLMRC. This item will be moved to the “actioned” matrix.
5.Mr. Eisenhaur indicated item 3, Employment Equity Calendar, should also be moved to the “actioned” matrix as it has been provided to MLMRC members and is posted on the front page of the MARLANT Community Bulletin Board.
IVEMPLOYMENT EQUITY (EE) UPDATE
6.Mr. Eisenhaur referred to the previously-provided EE report and calendar. He asked for written feedback regarding the calendar itself and its method of communication. Kudos were given to Dave and Linda Moore and her team for the calendar’s creation and RAdm Gardam expressed the desire that all refer to the calendar regularly and ensure attendance at EE events.
VEMPLOYEE ASSISTANCE PROGRAM MANAGER’S (EAPM) REPORT
7.Ms. MacNeil reviewed the discussion points of the previously distributed EAPM Report. Considerable discussion ensued regarding the lack of critical incident stress response for MARLANT personnel. Effective February 2011, Health Promotions will no longer be offering training for Suicide Intervention and Health Canada will only respond to one-on-one situations. However, although this may be acceptable in certain circumstances, there are a number of groups within MARLANT, including fire fighters and tugs’ crews, who may require assistance. A DAOD identifies the process for military personnel to assess resources, but nothing exists for civilian personnel. Although the requirement is being discussed at the national level, it is not deemed feasible to await a national decision. Dave Eisenhaur will investigate how local fire, police, and other civilian authorities address this situation, as well as assess parameters and the potential for partnerships. Action: Mr. Eisenhaur
VICIVILIAN WORKFORCE MANAGEMENT
8.Mr. Eisenhaur provided an update on the Civilian Workforce Management process, indicating that 17 submissions for staffing appointment had been approved at the MARLANT level, while 21 were submitted to CMS for a decision, and an additional three to the Departmental Board. He indicated the approval process is very onerous and requires significant resources to comply. Although CMS is not viewed as a contributor to the excessive number of civilian personnel within the Department, it must bear its share of the burden in reducing the number of personnel to 25000 and in stabilizing and realigning personnel. RAdm Gardam indicated that people costs are currently 62% of the departmental budget and this must be reduced to a 52% baseline. The importance of having the right people in the right positions was stressed.
VIIMLMRC MEETING FORMAT
9.Capt(N) Woodburn indicated that as a result of discussions at the MLMRC off-site on 27th October, the meetings would become more action-oriented and a pro-forma would be developed and trialed so that members could get comfortable with the new process. Minutes will be reduced in size and scope and discussion of previously-submitted reports will be limited to the important points. Mr. Denault emphasized the importance of reports being sent and reviewed prior to the meetings. Action: Capt(N) Woodburn
VIIISTAFFING STATISTICS
10.Ms. Grant confirmed the previously-submitted staffing report was created to address labour representative concerns. She would welcome comments should they not be addressing the concerns.
IXROUND TABLE
11.Mr. Scott indicated PIPSC’s concern regarding the potential overuse of contractors and reminded that personnel should be employed properly.
12.Capt(N) Garnier indicated that the VCDS would be briefed on NTPT on Friday, 17th December and there was no impact on the bulk of the workforce.
13.Mr. Turner indicated that Ms. Banfield would be leaving the department shortly and wished to thank her for the job she has done as A/DCHRSC(A).
14.Mr. Eisenhaur indicated that work has resumed on Essential Service Agreements (ESA) for Tables 2, 3, and 5. There are approximately 30% of the submissions for table 2 from 07/08 requiring clarification for the review at national level. Ms. MacKay indicated essential services need to be identified for tables 3 and 5 as they are now being negotiated between Treasury Board and PSAC, not the department and UNDE as in the past.
15.Capt(N) Gravel enquired if the staffing data could be identified down to the unit-level rather than MARLANT. Ms. Grant advised this could be provided to units by their HROs. Labour supported this requirement and the staffing reports will in future provide unit-level data.
16.Mr. Kiley enquired as to existing departmental policy on bullying and workplace violence. Discussion ensued regarding harassment, bullying, and workplace violence. Capt(N) Santarpia indicated that FSE was ahead of the departmental working group in identifying policies for both workplace violence and harassment. Capt(N) Gravel indicated that harassment allegations can be addressed by Alternative Dispute Resolution procedures and investigations while allegations of violence are referred to the Military Police or the RCMP for investigative purposes.
17.In responding to a query on parking, Capt(N) Santarpia indicated he was seeking clarification as to whether scramble parking meets the terms required for collection of fees and whether fair market value can be assessed for scramble parking. He will contact personnel within DFinCS to address this issue. Action: Capt(N) Santarpia
XNEXT MEETING
18.The next meeting will be held on Wednesday, 23rdMarch, 2011 in the Admiral’s Conference Room. The Labour Co-Chairperson for the next meeting will be Mr. Tom Spindler, CMSG.
______
RAdm D GardamMr. Tom Denault
Commander MARLANT/JTFA President Federal Government Dockyard Chargehands
ChairpersonAssociation, Co-Chairperson
Distribution List
Action
Comd MARLANT, RAdm D. Gardam
COS MARLANT, Capt(N) W. A. Woodburn
Base Comd, Capt(N) B. Santarpia
CO FMFCS, Capt(N) R. Gravel
ACOS P&T, Capt(N)D. Garnier
ACOS IM, Cdr R. Thompson
FHRBM, Mr. D. Eisenhaur
A/DCHRSC(A), Ms. K. Banfield
Shop Steward, Local 2228 IBEW, Mr. G. Turner
Assistant Secretary Treasurer CMSG, Mr. T. Spindler
PIPSC, Mr. E. Scott
President FGDTLC (E), Mr. L. Brown
VP UNDE NS, Mr. T. Kiley
President FGDCA, Mr. T. Denault
Chairman/CEO ACFO, Mr. M. Isaacs
Information
Formation CPO, CPO1 T. Riefesel
EAPM, Ms. T. MacNeil
Sr. Labour Relations Advisor, CHRSC(A), Ms. Robin MacKay
Ms. Sandra Grant, HRM
MLMRC Sec, Ms. M. Earle
MARLANT Community Bulletin Board
1/4