ATTENTION: Dealers in Bread, Milk, Paper and Packaging

LEGAL ADVERTISEMENT

Supplies for School Use

Sealed proposals for the purchase of bread, milk, paper and packaging supplies to be utilized in the breakfast and lunch programs during the 2018-2019 school year, will be received by the Youngstown City School District in the Office of Treasurer, 474 Bennington Avenue, Youngstown, Ohio 44503, until twelve o’clock noon, local standard time, Thursday, May 17, 2018. The bids will be publicly opened and will be available for observation after the time of filing such bids has expired.

Bid documents and specifications will be available at the office of the Director of Food Service, 200 East Wood Street, Youngstown, Ohio 44503. All bid documents will be forwarded, shipping charges collect, upon request by responsible suppliers.

A bid bond or certified check drawn on a solvent bank and made payable to the Youngstown City School District in the amount of $1000.00 shall accompany each bid.

The Youngstown City School District reserves the right to accept or reject any, part of, or all bids, waive any informalities in bidding and to accept any bid deemed most favorable to the Youngstown City School District.

BY: Sherry Tyson, Treasurer

Ad Dates:April 26, 2018 and May 3, 2018

Bid Opening: May 17, 2018 – 1:30 p.m.

Request for Bid

2018-2019 School Year

Dear Company,

The Youngstown City School District (YCSD), Food Service Department, would like to announce that the bidding process for your products and services for the 2018-2019 school year have begun.

The bidding process will close on Thursday, May 17th, 2018. We encourage our bidders to fill out the bidding packet electronically and print out the completed forms to physically sign when finished. Electronic bid packets are available on our department’s website (Food Service Department).

Bids must be turned into the Treasurer’s office only located at East High School, in a sealed envelope labeled “FOOD SERVICE BID” by 12:00 noon on Thursday, May 17, 2018. Any bids received after 12:00 noon will not be accepted. All bids will be opened at 1:30 P.M. on May 17th. The public is welcomed to attend the bid opening; however, physical bids will not be shared with the attendees. The Youngstown City School District will make a final decision on the accepted bid by June 2018.

The Youngstown City School District (YCSD) reserves the right to reject any, part of, or all bids, to waive any informalities in the bidding and accept the lowest responsible bid or part thereof, deemed most favorable to the Youngstown City School District.

When sending the completed bid packet, please address it as follows: Youngstown City School District

Food Service Sealed Bid 2018-2019 – Time Sensitive

Sherry Tyson,Treasurer

474 Bennington

Youngstown, OH 44503

Please fill out all the areas of the bid completely to ensure the best evaluation of the bid.

If you have any questions regarding the bid packet, please contact the YCSD Food Service Director at 330-744-6921.

Thank you,

Susan Paris,

Food Service Director

Youngstown City School District

General Specifications for Bids

General Scope

Youngstown City School District (YCSD) wants to encourage fair and open competition amongst its vendors. As such, we invite companies to submit their bids in a professional and honest fashion. Per Title 2 CFR (Code of Federal Regulations) 200.318-320, this Invitation for Bid (IFB) is created with a goal of obtaining an adequate number of vendor bids and the YCSD will award the contract to the lowest responsible bidder who meets the stated needs and objectives of this bid.

School Locations

Central Kitchen / 200 East Wood Street / Youngstown, OH 44503
Chaney High School / 731 S. Hazelwood / Youngstown, OH 44509
Choffin Career & Technical Center / 200 East Wood Street / Youngstown, OH 44503
East High School / 474 Bennington Avenue / Youngstown, OH 44505
P.Ross Berry / 940 Bryn Mawr / Youngstown, OH 44505
Kirkmere / 2851 Kirk Road / Youngstown, OH 44511
Volney / 2400 South Schenley / Youngstown, OH 44511
Wilson / 2725 Gibson Street / Youngstown, OH 44502
P.C. Bunn / 1825 Sequoya / Youngstown, OH 44514
Harding / 1903 Cordova / Youngstown, OH 44504
M.L. King / 2724 Mariner / Youngstown, OH 44509
McGuffey / 310 S. Schenley / Youngstown, OH 44509
Taft / 730 E. Avondale / Youngstown, OH 44502
Williamson / 58 Williamson / Youngstown, OH 44507
Early College / 20 W. Wood Street / Youngstown, OH 44503

Product Lists

YCSD strives to award one contract to the most responsible bidder. However, if we feel it necessary to award individual line items, based on the needs of our food service operation, we may do so. Complete the attached Proposal & Specifications Form completely. If there are additional items or conditions that your company wishes to propose, you may attach them to the completed packet.

Item Quantities

The estimated quantities listed in the Proposal & Specifications Form are based on the 2017-2018 school year. We cannot guarantee these quantities for the 2018-2019 school year or guarantee a minimum quantity for your company.

Quality

The quality of all items supplied to the YCSD must meet or exceed the quality of the items listed in the bid. If for any reason the integrity of these items is compromised, YCSD reserves the right to discontinue the relationship and seek appropriate items from a qualifying vendor. YCSD Food Service Department will review items upon delivery and will refuse any items that do not meet the expected standards.

By submitting a bid, your Company acknowledges their adherence to all local, state, and federal laws and regulations. Specifically, all laws and regulations (where applicable) set forth by the following: your Company’s local county Board of Health, the Mahoning County Board of Health, Ohio Department of Health and Ohio Department of Agriculture, United States Department of Agriculture, Food and Drug Administration, the Federal Food, Drug and Cosmetic Act, and the Food And Drug Administration Pasteurized Milk Ordinance (PMO).

Geographical Preference

The YCSD believes in working with our community to support and provide for our students and families. Although it is not a disqualifying attribute if your company is not based in Youngstown, we may give preference to businesses that are located within our township. Geographic location will be considered among the other aspects of the bid, such as price, service, responsiveness, etc.

Nutrition Requirements and Formulation Statements

All food items that contribute to the meat/meat alternative, grain, and dairy components of a reimbursable meal in the National School Lunch Program (NSLP) MUST be accompanied by a nutrition or formulations specification sheet. The sample Formulation Statements in this packet may be used or you may submit your own documentation with all the necessary information, including Nutrition Facts Labels. Please use 1 (one) set of formulation statements for each food item that you. It is also helpful to have this documentation electronically for our program should your company be awarded the contract. All applicable food items, regardless of meal components, should meet the nutrition standards of the National School Lunch Program (NSLP). Complete Nutrition Facts Panels must also be submitted in addition to the Formulation Statements. For reference to the required meal pattern and nutrition requirements in the NSLP please visit: Title 2 CFR 210.10 Meal requirement for lunches

Proposed Pricing

Prices shall remain firm for the entire 2018-2019 school year. Delivery costs, equipment, and any other costs should be incorporated into the price of each line item. Simply stated, the YCSD will not be charged and will not pay for any additional costs, fees or taxes. The price of each item listed on the Proposal Form by your Company must be the full and complete price. If a price change is inevitable, your Company agrees to notifythe Food Service Director in writing and by phone call to discuss the changes. If the changes are unsuitable for the YCSD, we reserve the right to discontinue therelationship.

Payment

An itemized physical invoice must accompany each delivery to each school building. Each building cafeteria manager will sign the invoice upon successfully receiving their delivery. In order to submit a full payment, YCSD must have a physical (or electronic) copy of all invoices for every delivery, which match the monthly statement. Payments will be made by the YCSD Food Service Department on a monthly basis. Monthly invoices are to be submitted by the third day of the month to the Food Service Department, Youngstown City Schools, 200 East Wood, Youngstown, Ohio.

Proposal Form

Please fill out the proposal form completely. If there is an item that is not offered by your company please indicate by placing N/A (not applicable) in those fields. If your company needs to further explain a product or condition about a line item, those details may be attached to the final packet.

The following are requests from the Youngstown City School District Food Service Department. These requests are made with thoughtfulness in how our Food Service Department will be best served regarding products, services, deliveries, nutritional requirements, equipment, invoices & statements, etc. Your Company’s ability to fulfill these requests will be considered in the final bidding decision. If you contract out your delivery services, you must acknowledge and take consideration for their ability to meet these requests.

The Youngstown City School District requests the following:

1.Shipments of items shall be delivered 4 – 5 times a school year to the Central Kitchen, 200 East Wood Street, as noted.

YesNoComments:

2.Delivery drivers are insured and bonded.

YesNoComments:

3.Delivery drivers will drop off products at the loading dock.

YesNoComments:

4.Is your company able to produce an electronic copy of an invoice should we need anothercopy?

YesNoComments:

5.Can your company provide proof that the individual making deliveries has no criminal history that would prevent him or her from being on school property?

YesNoComments:

CompanyName:

Paper Supplies Proposal & Specification Form

Estimated Quantities Based on the 2017-2018 School Year

Paper Supplies

UNIT / ITEM TYPE / DESCRIPTION / ESTIMATE QUANTITY
(PER YEAR) / UNIT PRICE
(EACH) / PROPOSED
PACK PRICE
Heat Sealable Polyester / 60 gauge 3” core, maximum outside dimension 9-10”, web width 17”, 5,100’ per roll / 100 Rolls
Heat Sealable Wrap / (For Overwrap Machine) Thickness-50 gauge, Core size 3”, Width – 5.375” approx. 6500 ft. / 50 Rolls
Plastic Tray / 2 Compartment, 15.0 mil, clear, 6.5 x 5 x 1.875 / 450 cases
Plastic Tray / Single compartment, 14.0 mil, clear, 6.5 x 5 x 1.875 / 50 cases
C Pet Containers / Dual Ovenable – GPC – 6585-1F-125, 6.5” x 8.5” X 1.25. 390 count or equal / 250 cases
C Pet Containers / Dual Ovenable – GPC – 6585-2FM-125, 6.5” x 8.5” X 1.5”,
390 count or equal / 1500 cases
C Pet Containers / Dual Ovenable – GPC – 6585-3FM-125, 6.5” x 8.5” X 1.5”, 390 count or equal / 200 Cases

Youngstown City School District Susan Paris, Food Service Director

(330) 744-6921

ATTENTION: Dealers in Bread, Milk, Paper and Packaging

Request for Bid

General Specifications for Bids

General Scope

School Locations

Item Quantities

Quality

Geographical Preference

Nutrition Requirements and Formulation Statements

Proposed Pricing

Payment

Proposal Form

Company Information