Spring Grove Council

Regular Meeting – November 15, 2016

Page 1 of 4

CALL TO ORDER; PLEDGE OF ALLEGIANCE; ROLL CALL

The regular meeting of the Spring Grove City Council was called to order by MayorSchroeder at 6:30 P.M. on Tuesday,November 15, 2016 at168 W Main Street, Spring Grove, MN.

Present:Sarah Schroeder, Mayor

Scott Solberg, Council Member

Nancy Nelson, Council Member

Rachel Olerud, Council Member

Todd Bornholdt, Council Member

Also Present:Erin Konkel, City Clerk/Treasurer

Joe Hammell, City Attorney

ADOPT AGENDA

Council Member Nelson moved to adopt the agenda with the following addition to Old Business: #4. Hiring of Officer Tyler Spande and an addition to New Business: #8. Letter of Support for Parks Grant (Baseball Field). Seconded by Council Member Solberg. All approved. Motion carried.

CONSENT AGENDA

Council Member Nelson moved to approve the consent agenda. Seconded by Council Member Solberg. All approved. Motion carried.

OPEN FORUM

None.

CANVASSING ELECTION RESULTS

Council Member Nelson moved to approve Resolution 16-43 Certifying Results of the 2016 City Wide Elections. Seconded by Council Member Solberg. All approved. Motion carried.

OLD BUSINESS

Energy Rate Study

The Energy Rate Study that was done with Energy Star (Tom Nigon) was discussed. Council decided that City Clerk/Treasurer Konkel would look at the effect to the current charges with different percentage increases and bring to the next meeting.

Vesterheim Donation Request

Attorney Hammell stated that the proposed Vesterheim donation was not a legal expenditure for the city. However the Economic Development Authority would be okay to donate the money. Council Member Solberg moved to transfer a donation of $3000 from the Contingency Fund to the Economic Development Authority Fund to specifically market Spring Grove. Seconded by Mayor Schroeder. Council Members Solberg, Bornholdt, Olerud and Mayor Schroeder aye. Council Member Nelson nay. Motion carried.

Van Purchase Update

City Clerk/Treasurer Konkel informed the council that the new van was purchased outright instead of through lease as the lease would charge interest.

Hiring of Full-Time Police Officer Tyler Spande

Council Member Nelson moved to confirm the previous authorization to hire a full-time Police Officer and that is Tyler Spande. Seconded by Council Member Solberg. All approved. Motion carried.

NEW BUSINESS

Winneshiek Medical Roof Repair Estimates

The Economic Development Authority proposed a couple different financing options for the roof repair at the Winneshiek Medical building. Either the City could borrow the money to the EDA or the EDA could borrow money from the revolving loan fund to repair it. Council Member Solberg moved to approve the EDA to loan itself money up to $7,000 from the revolving loan fund to repair the roof with a term of 15 years at 0% interest. Seconded by Council Member Nelson. All approved. Motion carried.

Volunteer Firefighter Retirement Plan

Council Member Nelson moved to approve Resolution 16-44 Voluntary Statewide Lump-Sum Volunteer Firefighter Retirement Plan which would move all retirement funds into an account with PERA which PERA would administer. Seconded by Council Member Solberg. All approved. Motion carried.

Utility Write Offs

Council Member Nelson moved to approve utility write offs in the amount of $4,240.44 which were from old accounts 2011-current. Seconded by Council Member Olerud. All approved. Motion carried.

Temporary Liquor License

Council Member Nelson moved to approve the Temporary Liquor License for the Giants of the Earth Heritage Center. Seconded by Council Member Olerud. All approved. Motion carried.

Fest Building Floor Repair

City Clerk/Treasurer Konkel stated that a quote is being obtained for possibly repairing and staining the floor at the Fest Building. Information will be brought to the December meeting.

Fest Building/Liquor Store Protocol

Discussion was had but no decisions made.

City Clerk/Treasurer Maternity Fill-In

City Clerk/Treasurer Konkel will place an ad in the paper for a Temporary Office Assistant while she is on maternity leave. The ad will be for 2+ days a week at $10 per hour.

Letter of Support for Parks Grant (Baseball Field)

Council Member Solberg made a motion to support the grant opportunity for the baseball field and compose Resolution 16-45 in support of the grant. Seconded by Council Member Nelson. All approved. Motion carried.

PLANNING AND ZONING COMMISSION

Request to Build Concession Stand/Bathroom at Baseball/Football Field

Council Member Nelson moved to approve the request. Seconded by Council Member Olerud. All approved. Motion carried.

Request for Home Addition, Deck and Garage – 314 3rd Ave NW (Anna Klug)

Council Member Solberg moved to approve the request. Seconded by Mayor Schroeder. All approved. Motion carried.

MAYOR/COUNCIL

A Budget Workshop was scheduled for November 21, 2016 at 7:00 p.m. at 118 First Ave NW. The next regular meeting will be December 20, 2016 at 6:30 p.m.

The Union Notice of Desire to Negotiate was also provided to the council.

MEETING REPORTS

Council Member Solberg reported on the Parks Committee. Mayor Schroeder gave an update on EDA and Planning and Zoning Commission.

ADJOURNMENT

Council Member Nelson moved to adjourn the meeting at 7:47 pm. Seconded by Council Member Solberg. All approved. Motion carried.

Respectfully Submitted and

Approved on January 17, 2017

Attest:______ErinKonkel City Clerk/Treasurer