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Executive Committee

Meeting Minutes1

October 27, 1999

EXECUTIVE COMMITTEE MINUTES

Wednesday, October 27, 1999

MEMBERS: / PRESENT:
B. Smith, Chair
R. Rosenberger, Vice-Chair / R. Rosenberger
L. Langley / L. Langley
B. Mason / B. Mason
M. Phair / M. Phair

ALSO IN ATTENDANCE:
Councillor A. Bolstad*
Councillor D. Thiele*
B.E. Thom, Q.C., City Manager
E.L. Britton, Office of the City Clerk.

* Attended part of the meeting.

A.1.CALL TO ORDER

Councillor R. Rosenberger called the meeting to order at 9:32 a.m.

Mayor B. Smith was absent.

Councillor A. Bolstad was in attendance.

A.2.ADOPTION OF AGENDA

MOVED M. Phair:

That the Executive Committee Agenda for the October 27, 1999 meeting be adopted with the addition of the following reports:

D.2.d.Negotiations with the Amalgamated Transit Union (B. Mason) - IN PRIVATE.

E.2.c. CCity of Edmonton Comments on the Consolidation of Assessment and Taxation Regulations and Proposed Amendments to the Municipal Government Act.

E.2.d. CCity of Edmonton Comments on the Proposed Equalized Assessment Variance Regulation.

carried

FOR THE MOTION:L. Langley, B. Mason, M. Phair, R. Rosenberger.

ABSENT:B. Smith.

A.3.ADOPTION OF MINUTES

MOVED M. Phair:

That the Minutes of the October 13, 1999 Executive Committee Meeting be adopted.

carried

FOR THE MOTION:L. Langley, B. Mason, M. Phair, R. Rosenberger.

ABSENT:B. Smith.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED L. Langley:

That items D.2.a., D.2.c., E.2.a. C, E.2.b. C, E.2.c. C, E.2.d. C, E.5.a. C and in- private items D.2.d. and E.3.a. be exempted for debate; and

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.b.Toy Guns (M. Phair).

That the October 6, 1999 Corporate Services Department report be received for information. / Corporate Svcs.

CARRIED

FOR THE MOTION:L. Langley, B. Mason, M. Phair, R. Rosenberger.

ABSENT:B. Smith.

B.3.DECISION TO HEAR AND TIME SPECIFICS

MOVED M. Phair:

i.That the Committee hear from S. Smith, Executive Director, Operation Friendship Housing Society.

ii.That item E.2.b. C be dealt with as the first item followed by item
E.2.a. C.

CARRIED

FOR THE MOTION:L. Langley, B. Mason, M. Phair, R. Rosenberger.

ABSENT:B. Smith.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2.CORPORATE SERVICES DEPARTMENT

E.2.b.CCity of Edmonton Comments on the Requested Amendments to the Municipal Government Act, 2000 - Section 68.

A.B. Maurer, General Manager, Corporate Services Department, made a presentation.

L. Collins, Municipal Affairs, Government of Alberta, made a presentation and answered the Committee's questions.

S. Dilworth and P. Boutin, Corporate Services Department, answered the Committee's questions.

MOVED M. Phair:

That the Executive Committee recommend to City Council:

That Section 68 - Modify Business Tax on Farming Operations not be supported and that this position be communicated to Alberta Municipal Affairs.

carried

FOR THE MOTION: L. Langley, B. Mason, M. Phair, R. Rosenberger.

ABSENT: B. Smith.

E.2.a.CRequest for Cancellation of Property Tax Arrears Regarding Property Tax Roll 3027380, Operation Friendship Housing Society.

D. McLean, Corporate Services Department, made a presentation and answered the Committee's questions.

S. Smith, Operation Friendship Housing Society, made a presentation.

MOVED M. Phair:

That the Executive Committee recommend to City Council:

1.That the cancellation of property taxes for Operation Friendship Housing Society in the amount of $132,961.04, which represents the School levy taxes for the year 1986 through 1989 plus penalties be approved.

2.That Operation Friendship Housing Society pay $688.34 which represents the local improvement charge plus penalty from 1991 to the present and that the local improvement charge be paid on an annual basis.

carried

FOR THE MOTION: L. Langley, B. Mason, M. Phair, R. Rosenberger.

ABSENT: B. Smith.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Late Payment of Property Taxes (M. Phair).

A.B. Maurer, General Manager, Corporate Services Department, answered the Committee's questions.

MOVED M. Phair:

That this item be postponed until the Administration is in attendance to answer questions.

CARRIED

FOR THE MOTION:L. Langley, M. Phair, R. Rosenberger.

ABSENT:B. Smith; B. Mason.

(cont'd on page 5)

D.2.c.Major Community Planning/Redevelopment Issues (M. Phair).

B. Duncan, General Manager; and M. Garrett, Planning and Development Department, answered the Committee's questions.

MOVED M. Phair:

That the October 12, 1999 Planning and Development Department report be referred back to the Administration to include some possible areas that revenue could be generated for $150,000 a year. / Planning & Dev.
Due: Jan. 12, 2000

carried

FOR THE MOTION: L. Langley, B. Mason, M. Phair, R. Rosenberger.

ABSENT: B. Smith.

(cont'd from page 5)

D.2.a.Late Payment of Property Taxes (M. Phair).

D. McLean and R. Garvey, Corporate Services Department, answered the Committee's questions.

MOVED M. Phair:

That the September 30, 1999 Corporate Services Department report be received for information. / Corporate Svcs.

carried

FOR THE MOTION: L. Langley, B. Mason, M. Phair, R. Rosenberger.

ABSENT: B. Smith.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2.CORPORATE SERVICES DEPARTMENT

E.2.c.CCity of Edmonton Comments on the Consolidation of Assessment and Taxation Regulations and Proposed Amendments to the Municipal Government Act.

P. Boutin and S. Dilworth, Corporate Services Department, made a presentation and answered the Committee's questions.

MOVED M. Phair:

That the Executive Committee recommend to City Council:

1.That the recommendations in Attachment 1 (of the October 18, 1999 Corporate Services Department report) be accepted as the City of Edmonton's position on the Consolidation of Assessment and Taxation Regulations and Proposed Amendments Consultation Document.

2.That the City Manager send a letter (Attachment 2 of the October 18, 1999 Corporate Services Department report) to Alberta Municipal Affairs in response to a request from the Province for input on the Consolidation of Assessment and Taxation Regulations and Proposed Amendments Consultation Document to convey the City's comments.

3.That Administration continue to work with the Province on the consolidation of assessment and taxation regulations and proposed amendments.

CARRIED

FOR THE MOTION:L. Langley, B. Mason, M. Phair, R. Rosenberger.

ABSENT:B. Smith.

E.2.d.CCity of Edmonton Comments on the Proposed Equalized Assessment Variance Regulation.

S. Dilworth and P. Boutin, Corporate Services Department, made a presentation and answered the Committee's questions.

A.B. Maurer, General Manager, Corporate Services Department, answered the Committee's questions.

MOVED M. Phair:

That the Executive Committee recommend to City Council:

1.That the recommendations in Attachment 1 (of the October 18, 1999 Corporate Services Department report) be accepted as the City of Edmonton's position on the proposed Equalized Assessment Variance Regulation.

2.That the City Manager send a letter (Attachment 2 of the October 18, 1999 Corporate Services Department report) to Alberta Municipal Affairs in response to a request from the Province for input into the proposed Equalized Assessment Variance Regulation to convey the City's comments.

carried

FOR THE MOTION:L. Langley, B. Mason, M. Phair, R. Rosenberger.

ABSENT:B. Smith.

E.2.e.Capping of Education Property Taxes.

MOVED M. Phair:

That the Administration be requested to bring forward and review the AUMA's position on the capping of education property taxes. / Corporate Svcs.
Due: Jan. 12, 2000

CARRIED

FOR THE MOTION:L. Langley, B. Mason, M. Phair, R. Rosenberger.

ABSENT:B. Smith.

E.5.OTHER REPORTS

E.5.a.COne Year Extension to Landfill Equipment Contract #D862662.

W.D. Burn, General Manager, Asset Management and Public Works Department, answered the Committee's questions.

MOVED B. Mason:

That the Executive Committee recommend to City Council:

That Purchase Order #D862662 (Landfill Hired Equipment Contract) be extended for an additional one (1) year period to the same vendor with a maximum dollar value of $335,000.00 and a contingency of $65,000.00, not including GST.

carried

FOR THE MOTION: L. Langley, B. Mason, M. Phair, R. Rosenberger.

ABSENT: B. Smith.

N.NOTICES OF MOTION

Councillor R. Rosenberger asked whether there were any Notices of Motion. There were none.

(Sec. 100. B.L. 9999, as amended)

MOVED M. Phair:

That the Committee meet in private.

CARRIED

FOR THE MOTION:L. Langley, B. Mason, M. Phair, R. Rosenberger.

ABSENT:B. Smith.

The Committee met in private at 10:55 a.m.

MOVED M. Phair:

That the Committee meet in public.

CARRIED

FOR THE MOTION:L. Langley, B. Mason, M. Phair, R. Rosenberger.

ABSENT:B. Smith.

The Committee met in public at 12:10 p.m.

Mayor B. Smith was absent.

Councillor D. Thiele was in attendance.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.3.HUMAN RESOURCES DEPARTMENT

E.3.a.DATS Negotiations.

MOVED B. Mason:

That the issue of scheduling and cost comparisons be referred to the City Manager for an independent evaluation and that the steps be communicated to the Amalgamated Transit Union, and their participation be requested. / City Manager

carried

FOR THE MOTION: L. Langley, B. Mason, M. Phair, R. Rosenberger.

ABSENT: B. Smith.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.d.Negotiations with the Amalgamated Transit Union (B. Mason).

That the verbal presentation be received for information. / Human Resources
Transportation & Streets

CARRIED

FOR THE MOTION:L. Langley, B. Mason, M. Phair, R. Rosenberger.

ABSENT:B. Smith.

O.ADJOURNMENT

The meeting adjourned at 12:15 p.m.

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CHAIRCITY CLERK

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Executive Committee

Meeting Minutes1

October 27, 1999