Policy of InventecHouston AdministrationDivision for Flight Reservation

This policy isformulatedto better manage flight reservations through InventecHouston Administration Division:

  1. Expatriates and their family members who travel from work location to Taiwan for vacation.
  • Step 1: The expatriate who has the need shall email the travel request to at least 4 weeks prior to the travel departure date.
  • Step 2: Get supervisor’s approval for the amount ASAP upon receiving the itinerary.
  • Step 3: Turn in a scanned copy or photo copy of all the boarding passes within 7 days after returning from the trip.
  1. Business Trips

The employees shall, in principle, make the reservation themselves and go through the reimbursement procedures after the trip.

Employees that need assistance in flight reservations for business trips (US departure only)through Houston Administration Division should, in normal conditions, submit the Request Form 2 weeks prior to the travel departure date. The following procedures shall be followed:

  • Step 1: Submit the requests to the assistant or coordinator of each Office who shall email Lillian Lian:

a.Approved e-Form/Business Trip Request Form.

Employees on the US payroll shall complete NA Administration e-Form

IMX local employees shall complete the InventecIMX Business Trip Request Form.

b.Departure city and arrival city, departure date and return date.

c.Traveler’s Date of Birth.

  • Step 2: If change of the itinerary is needed, the traveler shall get the supervisor’s approval for the change as well as for the additional cost, and email Lillian Lian the approval.
  • Step 3:Within 7 days after the trip, the assistant or coordinator shall collect the traveler’s boarding passes and email the scanned copy to Lillian Lian.

Alert:

  • Any additional cost resulting from seat upgrade and change of the flight shall be borne by the traveler unless approved by the supervisor.
  • Any violations to this policywill result in future reservations being charged to the traveler’s own bank card.
  • If the trip has to be cancelled, the employee should timely inform Lillian Lian, the Office assistant/coordinator, and the supervisor by email. In case of an emergency, the notice should be given at least 24 hours before the flight. For any loss caused by no timely actions taken, the responsible supervisor shall make the decision on how to absorb the loss.

Assistant/Coordinator for each Office:

  1. Lillian Lian for HRDC, HP Site, Austin Office.
  2. Maggie Huang for SCRD.
  3. Itzel Mendez for IMX.

This policy shall go into effect from March 1, 2017.

Inventec Houston Administration Division

February 27, 2017