COMMISSIONERS COURT SEPTEMBER 2014 TERM
ON THIS THE 8TH DAY OF SEPTEMBER 2014, BEING THE SECOND MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSION WITH MEMBERS PRESENT TO-WIT :
FRANCISCO G. PONCE
COUNTY JUDGE
MIKE URIEGAS JUAN R. CARMONA
COMMISSIONER PCT. 1 COMMISSIONER PCT. 3
JOHNNY GLORIA RODRIGO JAIME
COMMISSIONER PCT. 2 COMMISSIONER PCT. 4
MARIO Z. GARCIA
COUNTY CLERK & EX-OFFICIO CLERK
OF COMMISSIONERS COURT
VISITORS SIGNED-IN:Benjamin Factor Manuel C. Mejia Richie Griffin Nick Gallegos Claudia McDaniel Josie Farias Jaime Rodriguez Craig Pruski
Frank Pruski HugoSulaica Ramon Garcia Jeff Davis Jim Stuart Jose Calzada Sergio Vela Luis A. Perez Daniel M. Gonzalez
Carlos Pereda Ernest Flores III Mary Sandoval Eloy F. Rodriguez, Sr. Chien Lee
OTHER VISITORS:Jose Galvan Rudy Lopez
§ THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO-WIT : §
1.A D M I N I S T R A T I V E
1.1CALL MEETING TO ORDER1.2ROLL CALL1.3PLEDGE OF ALLEGIANCE/SALUTE TO THE TEXAS FLAG
County Judge Francisco G. Ponce Called the Meeting to Order [10:00 am]; County Clerk Mario Z. Garcia conducted Roll Call of Court Members w/ a full quorum present and so duly noted for the record. Court Members led the Pledge of Allegiance and Salute to The Texas Flag.
1.4PUBLIC COMMENT
a)Johnny Gloria-Commsr. Pct. 2, RE:--checklist for upcoming Sept. 16 event at Plazita, i.e., no electricity, need plugs in specific areas
b)Rodrigo Jaime-Commsr. Pct. 4, RE:--1) need to initiate promotion of upcoming County Assistance District Sales Tax Special Election (Nov. 4), 2)
status of City of Carrizo approving new Law Enforcement Services Agreement(?)
1.5APPROVED:REVISIT:APPROVED TO AMEND:MINUTES OF SPECIAL MEETING – AUGUST 18, 2014
MOTION:Rodrigo JaimeSECOND:Johnny GloriaTHAT THE COMMISSIONERS COURT APPROVE :
Minutes of Special Meeting held on August 18, 2014 w/correction to Agenda Items: 2.1 and 2.2, i.e, to read : “creation of the Dimmit County Assistance District 1” and not Districts 1-2-3-4 . MOTION CARRIED.
1.6APPROVED:MINUTES OF PUBLIC HEARING – AUGUST 22, 2014
MOTION:Johnny GloriaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
Minutes of Public Hearing held on August 22, 2014 as presented.MOTION CARRIED.
1.7APPROVED:MINUTES OF REGULAR MEETING – AUGUST 25, 2014
MOTION:Juan CarmonaSECOND:Rodrigo JaimeTHAT THE COMMISSIONERS COURT APPROVE :
Minutes of Regular Meeting held on August 25, 2014 w/correction to Agenda Item: 1.4(c) to read: EspantosaLake and not Espantosa Subdivision .
MOTION CARRIED.
1.8APPROVED:MINUTES OF SECOND PUBLIC HEARING – AUGUST 27, 2014
MOTION:Mike UriegasSECOND:Rodrigo JaimeTHAT THE COMMISSIONERS COURT APPROVE :
Minutes of Second Public Hearing held on August 27, 2014 as presented.MOTION CARRIED.
2.P E R S O N N E L & P O L I C Y
2.1APPROVAL OF BONDS
[RE:---no Bond(s) timely submitted for approval]NO MOTION PRESENTED.
JOINT AGENDA ITEMS:
2.2APPROVED:MONTHLY REPORT – AG AGENT
2.3APPROVED:MONTHLY REPORT – FCS AGENT
MOTION:Rodrigo JaimeSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Reports for Month of August 2014 from Ag Agent-Richie Griffin and FCS Agent-Josie Farias as presented.
Discussion:--notes from attending Leadership Advisory Board Meeting—broken concrete dumping at Espantosa Lake
MOTION CARRIED.*attachment(s)
2.4APPROVED:MONTHLY REPORT – CONSTABLE PCT. 1
MOTION:Johnny GloriaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
Report for Months of July-August 2014 from Constable Pct. 1-Hugo Sulaicaas presented.MOTION CARRIED. *attachment(s)
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2.PERSONNEL & POLICY, contd.,
2.5TABLED:MONTHLY REPORT – CONSTABLE PCT. 2
[RE:--no one present to address this item; no report submitted ]
MOTION:Mike UriegasSECOND:Johnny GloriaTHAT THE COMMISSIONERS COURT APPROVE :
To Table this Item.MOTION CARRIED.
2.6APPROVED:MONTHLY REPORT – CONSTABLE PCT. 4
MOTION:Rodrigo JaimeSECOND:Johnny GloriaTHAT THE COMMISSIONERS COURT APPROVE :
Report for Month of August 2014 from Constable Pct. 4-Jose Galvan as presented .MOTION CARRIED. *attachment
2.7APPROVED:MONTHLY REPORT – CAMINO REAL AMBULANCE
MOTION:Johnny GloriaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
Report for Month of August 2014 from Luis A. Perez for Camino Real Ambulance as presented.
Discussion:--Mutual Aid Agreement w/Cotulla(?) only for massive disastersMOTION CARRIED. *attachment
2.8APPROVED:MONTHLY REPORT – ARCHITECTURA S.A.,INC. – STATUS OF PROJECTS
[RE:--from Jose Calzada : --Rodeo Arena: staking of ground completed; contractor to start today; meet w/Commsrs. Court for any changes—Courthouse Annex:
Ad for bids next Commsrs. Court Meeting—Courthouse Restoration: digging at south end of bldg. discovered stream water at 8’feet; will need to install a water-
proof membrane on vertical wall at basement area; had a Procedural Meeting w/State Historical officials—Asherton Project:: at end of 30-day Bid valid; Title Search completed, School Attorneys notified; must sign contract before starting—Alaniz Park: still need Title Search for boundary mapping and for new deed document (Ernest Flores to assist)—County Park : preparing Flyer—Fire Station : redefining plans, area for station at southside of county barn yard—La Plazita Project : convert part of Bryan Street for parking (134’LX32’W) City Manager wants to see schematics—Courtroom Cushions : Mejia (bid award) to rely on District Clerk’s input; to use actual fabric currently on display on bench ]
MOTION:Mike UriegasSECOND:Rodrigo JaimeTHAT THE COMMISSIONERS COURT APPROVE :
Report for Month of August 2014 from Jose Calzadafor ArchitecturaS.A.,Inc. as presented.MOTION CARRIED.
2.9APPROVED:AWARD RFQ – TAX COLLECTION SERVICES
[RE:--County Auditor Carlos Peredaaddressed court members w/analysis report on bids submitted and recommendation ]
MOTION:Francisco G. PonceSECOND:Johnny GloriaTHAT THE COMMISSIONERS COURT APPROVE :
To Award Bid for Tax Collection Services to Perdue, Brandon, Fielder, Collins & Mott, LLP Attorneys-At-Law as presented.
Discussion:--(Cabello) any reports from him submitted upon request by Commsrs. Court; a total-to-total comparison of his and Perdue in a 2-yr period of
Collections in La Salle Co..his higher---(Commsr. Gloria) any repercussions for going w/recommendation from the auditor(?): No
MOTION CARRIED.*attachment
2.10APPROVED:AWARD BID – INSURANCE
[RE:--County Auditor Carlos Peredaaddressed court members w/analysis report on bids submitted and recommendation ]
MOTION:Johnny GloriaSECOND:Rodrigo JaimeTHAT THE COMMISSIONERS COURT APPROVE :
To Award Bid for Insurance Coverage to One Beacon(La Vernia Insurance Agency) as presented.
Discussion:--how soon are claims processed(?)MOTION CARRIED. *attachment
2.11APPROVED:(subject to) PURCHASE OF PORTABLE BUILDING – R&B PCT. 3
[RE:--for Commodities distribution; estimated @ $7,000--- Ernest Flores to assist and obtain one(1) more bid for compliance purposes]
MOTION:Rodrigo JaimeSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
The purchase of a portable building for Road & Bridge Pct. 3…subject to compliance w/bidding .MOTION CARRIED.
2.12NON-ACTION ITEM:a)BRUSH PICKUP AT ESPANTOSA SUBDIVISION, b) NOTIFY RESIDENTS OF BRUSH PICKUP
[RE:--consensus of court members to pickup the brush and mulch or burn—notify residents that the brush pickup is a One-Time Only ]
2.13APPROVED:RETAIN DONATO RAMOS ATTORNEY – USBP FACILITY MATTERS
MOTION:Juan CarmonaSECOND:Rodrigo JaimeTHAT THE COMMISSIONERS COURT APPROVE :
To retain Attorney Donato Ramos Law Firm and authorize County Judge Francisco G. Ponce to enter into Contract w/ Donato Ramos Law Firm to represent Dimmit County on the Border Patrol/Public Facilities matter(s) as presented .
Discussion:--Ramos licensed in federal court(?): YesMOTION CARRIED.
2.14APPROVED:REDUCE PROBATION PERIOD – PERSONNEL POLICY
[RE:--reduce from 180 days ]
MOTION:Rodrigo JaimeSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
To reduce Probationary Period for new employees for Medical Insurance to 90-days before they receive benefits, effective: September 8, 2014.
MOTION CARRIED.*attachment
2.15NON-ACTION ITEM:REVIEW OF PERSONNEL POLICY
[RE:--court members to review Policy and consider any changes at next regular Meeting ]*attachment
2.16APPROVED:PROCLAMATION – THE AMERICAN LEGION DAY
[RE:-- Commander Jeff Davis and James Stuart from American Legion Post 359 w/ presentation of the Proclamation]
MOTION:Johnny GloriaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
To Proclaim September 16, 2014 as the “THE AMERICAN LEGION DAY” as presented.MOTION CARRIED. *attachment
09 : 08 : 14PAGE : 2 OF 4
2.PERSONNEL & POLICY, contd.,
2.17APPROVED:UPDATE ON ZONES – CDS REPRESENTATIVE
[RE:--- Rep for Creative Development Services, LLC – Benjamin Factor addressed court members w/ narrative report from Duane Gordy titled:
Dimmit County Revenue Benefit adding, that Gordy will be here on Fri., Sept. 12 ]
MOTION:Juan CarmonaSECOND:Rodrigo JaimeTHAT THE COMMISSIONERS COURT APPROVE :
Update from CDS Representative on the Zones management program.MOTION CARRIED. *attachment
2.18APPROVED:PAY REQUEST – FOR ESPANTOSA WATER SYSTEM EMERGENCY GENERATOR
[RE:--generator installed ]
MOTION:Rodrigo JaimeSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Final Pay Request from Austin Generator Service, Inc for the Espantosa Water System New Water Well Improvements Project as presented.
MOTION CARRIED.*attachment
2.19APPROVED:ADVERTISE, SET BID DATE-ESPANTOSA WATER SYSTEM IMPROVEMENTS PROJECT
[RE:--project to be split up in 4 categories to get a better deal]
MOTION:Rodrigo JaimeSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Authorize Hejl,Lee & Associates Inc. to advertise and set bid date for the Espantosa Water System New Water Well Improvements Project
Discussion:--advertise for 2-weeksMOTION CARRIED. *attachment
2.20DENIED:CLAIM FROM AT&T – BUDDY LANE OFF FMRD 1556
MOTION:Rodrigo JaimeSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT
Approve to deny claim from AT&T regarding charges/damages on Buddy Lane off FmRd 1556 and authorize Attorney to send Letter of Notice as presented .
MOTION CARRIED.*attachment
2.21DISCUSSION: a) Kid’s Café Program s sponsored by Shell Oil Co and Dimmit County, b) Funding by Shell Oil Co and Dimmit County
[RE:-- Shell Oil sold their Eagle Ford Shale interest and no longer will sponsor the program and local restaurant preparing the food closed down; funding runs out in November. Court Advisory: 1) send Resolution/Letter to Shell Oil in recognition of their past support, 2) County Auditor to track down these monies ($18,000)
and Report back to Commissioners Court ]NO MOTION PRESENTED*attachment
2.22APPROVED:a)RE-DEDICATION OF COUNTY PARK COURTS, a) RE-DEDICATION OF LA PLAZITA (Carrizo Springs)
[RE:-- President of Comite de MejoresMaterialesRamon H. Garcia addressed court members for the record, that he has no objection to the new name for
La Plazita which to his knowledge and research had been known as La PlazitaCinco de Mayo since 1934, and is only addressing this matter due to the
numerous phone calls/comments he has received. Court Advisory:--PlazitaCinco de Mayo no longer existed when county took over the property(03/24/2014),
and will not allow the committee to micro-manage ]
MOTION:Rodrigo JaimeSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
a) to re-dedicate the Courts at the County Park (Hwy.85 ) to be known as “In Memory of Joaquin Salgado” and b) to re-dedicate La Plazita (Carrizo Springs) to be known as “La Plazita Johnny Gloria” as presented . MOTION CARRIED.
2.23APPROVED:2015 SHERIFF’S and CONSTABLE’S FEES
MOTION:Rodrigo JaimeSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
2015 Sheriff’s and Constables Fees, as is with no changes, as presented .MOTION CARRIED. *attachment
2.24APPROVED:TRAVEL REQUEST – COUNTY CLERK
MOTION:Juan CarmonaSECOND:Johnny GloriaTHAT THE COMMISSIONERS COURT APPROVE :
Travel request/expenses for County Clerk Mario Z Garcia to attend: County&District Clerks Association of Texas, Region 8 Conference, October 15-16-17,
2014 in South Padre Island, TX as presented.MOTION CARRIED. *attachment
2.25APPROVED:TRAVEL REQUEST – FCS EXTENSION AGENT
MOTION:Mike UriegasSECOND:Rodrigo JaimeTHAT THE COMMISSIONERS COURT APPROVE :
Travel request/expenses for FCS Extension Agent JosieFariasto attend : D12 Program Planning, September 18, 2014 in Corpus Christi, TX as presented.
MOTION CARRIED.*attachment
2.26APPROVED:TRAVEL REIMBURSEMENT – COUNTY T&AC, OFFICE STAFF
MOTION:Mike UriegasSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Reimbursement for travel expenses incurred for Tax Assessor-Collector Mary E. Sandoval and Deputy Florinda Perez while attending: TEAM Redevelopment
Demonstration Meeting, August 26, 2014 in Eagle Pass, TX as presented .MOTION CARRIED. *attachment(s)
2.27DISCUSSION:DAMAGED COUNTY VEHICLES
[RE:--public complaints reported about unsightly damaged county vehicles ]NO MOTION PRESENTED.
3.L A W E N F O R C E M E N T
3.1APPROVED:TRAVEL REQUEST – RECORDS CLERK STAFF
MOTION:Mike UriegasSECOND:Johnny GloriaTHAT THE COMMISSIONERS COURT APPROVE :
Travel request/expenses for Sheriff Dept.-Records Clerk(s) Marilou Martin and Angelica L. Martinez to attend : Uniform Crime Reporting Workshop,
September 16-17, 2014 in Austin, TX as presented.MOTION CARRIED. *attachment(s)
3.2JAIL STATUS – SHERIFF’S REPORT
[RE:-- Inmate pop. : 25 local + 69 Federal + 1 La Salle Co.= 92 ---(Court Advisory): 1) notify Sheriff Boyd of Meeting w/County Judge, County Attorney, 2)
Make sure all vehicles are included in Insurance Coverage Policy ]NO MOTION PRESENTED.
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A D D E N D U M
3.LAW ENFORCEMENT
3.3APPROVED:(subject to) HIRING – P/T DEPUTY AT DIAMOND H ROAD PROJECT
[RE:-- Bradshaw is a bonded reserve deputy]
MOTION:Rodrigo JaimeSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Hiring of Jake Bradshaw part-time as a Deputy Sheriff during the Diamond H County Road Project, effective: August 18, 2014….subject to finding that he (Bradshaw) has no proprietary interest (at this location) as presented. MOTION CARRIED.
3.4APPROVED:NOTARY PUBLIC APPOINTMENT(s) – SHERIFF DEPT. STAFF
MOTION:Rodrigo JaimeSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Notary Public Appointment Applications for Records Clerks: Marilou Martin and Angelica L. Martinez as presented .
Discussion:--former clerks w/notary appointments (Journal must be turned-in to county clerk’s office)MOTION CARRIED.
4.GRANTS & PLANNING & REGULATORY COMPLIANCE DEPARTMENTS
4.1APPROVED:CHANGE ORDER FOR ELECTRICAL, SITTING AREA – LA PLAZITA PROJECT
[RE:-- original order did not include electrical or seating area ]
MOTION:Rodrigo JaimeSECOND:Johnny GloriaTHAT THE COMMISSIONERS COURT APPROVE :
Change Order for electrical and sitting area around dance floor at LaPlazita Project as presented. MOTION CARRIED.
4.2STATUS REPORT(s)
[RE:--preparing “flyer” for upcoming Tax Assistance District Special Election—water lines laid at EspantosaSubdivision : 1) water lines laid are caving in,
2) streets need cleaning-up ]
5. F I N A N C I A L
5.1APPROVED:BUDGET ADJUSTMENT NO. 25 – ROAD&BRIDGE PCT. 3
MOTION:Rodrigo JaimeSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
Budget Adjustment NO. 25 ($8,000.00) for Road & Bridge Pct. 3 as presented .MOTION CARRIED. *attachment
5.2APPROVED:CLAIMS
MOTION:Rodrigo JaimeSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
List of Claim Forms as presented.MOTION CARRIED. *attachment
5.3APPROVED:CLAIM DOCKET
MOTION:Juan CarmonaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
General Fund docket ($176,615.72) w/corrections, the CO’s Fund docket ($83,005.50), the Airport Fund docket ($250.00) as presented .
MOTION CARRIED.*attachment(s)
MOTION:Rodrigo JaimeSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Utility Fund docket ($11,768.67), the CERTZ Fund docket ($103,830.00) as presented .MOTION CARRIED. *attachment(s)
MOTION:Mike UriegasSECOND:Johnny GloriaTHAT THE COMMISSIONERS COURT APPROVE :
Grants & Planning docket ($1,279.50) as presented .MOTION CARRIED. *attachment
MOTION:Johnny GloriaSECOND:Rodrigo JaimeTHAT THE COMMISSIONERS COURT APPROVE :
RD/IMP FUND docket ($750.00) as presented .MOTION CARRIED. *attachment
RECALL AGENDA ITEM :
2.9AWARD OR REJECT RFQ FOR TAX COLLECTION SERVICES
MOTION:Rodrigo JaimeSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
To Re-Call Agenda Item 2.9 for further discussion and appropriate action .MOTION CARRIED.
MOTION:Francisco G. PonceSECOND:Johnny GloriaTHAT THE COMMISSIONERS COURT APPROVE :
To Amend previous motion and add effective date: November 1, 2014 and give Official Notice to Attorney James E. Cabello as presented .
MOTION CARRIED.
6.A D J O U R N M E N T
MOTION:Johnny GloriaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
to Adjourn Meeting [ 12:40 pm ].MOTION CARRIED.
APPROVED:ATTEST:
______
FRANCISCO G. PONCE, COUNTY JUDGEMARIO Z. GARCIA, COUNTY CLERK
SEPTEMBER 09, 2014 REGULAR SESSIONPAGE : 4 OF 4