REQUEST FOR PROPOSAL NO: RFP-KRG-12913
Request for Proposal
Solicitation #: RFP-KRG-12913
Date Issued: 01/29/2013
Issued To:
{Insert Potential Supplier Address}
This Request for Proposal (RFP) is issued under the authority of the Department of Energy Prime Contract DE-AC06-09RL14728.
This RFP is issued by:
Mission Support Alliance, LLC
P.O. Box 650
Richland, WA 99352
Contract Specialist:
Keisha Garcia
H7-03
509-373-9658
Proposals are to be prepared in accordance with the instructions and conditions set forth herein. Proposals are to be received by the close of business (4:00 P.M., PST) on February 14, 2013 to the address shown above, attention to the Contract Specialist identified above.
All questions are to be directed to the Contract Specialist identified above. All proposals are subject to the terms and conditions set forth herein. Any exceptions, deviations, or omissions may be grounds for rejection of proposals submitted.
Table of Contents
A.0 Solicitation 5
A.1 North American Industry Classification System (NAICS) Code and Size Standard 5
A.2 Small Business Set Aside – Solicitation 5
A.3 Proposal Submittal 6
A.4 Substitutions 7
A.5 Financial Capability Determination 7
(A47) Minimum Recovered Content Requirement Rev. 2 08/16/2010 7
(H116) Reuse of Leased IT Electronic Equipment Rev. 1 3/10/2010 8
A.6 Local Business Preference 9
A.7 Basis of Award – Lowest Price Technically Acceptable 9
A.8 Proposal Preparation 9
A.9 Past Performance Information 10
A.10 Value-Added Resellers 10
B.0 QA / Inspection Requirements 11
C.0 Description/Statement of Work 11
C.1 Basic Requirements Agreement 11
D.0 Transportation Instructions 11
D.1 Packing List 11
E.0 Schedule 11
F.0 Delivery/Performance 11
F.1 Term of Subcontract 12
F.2 Ship to Address and Warehouse Operations Delivery Schedule 12
G.0 Subcontract Administration 12
G.1 Authorized Personnel 12
G.2 Electronic Mail Capability 13
H.0 Special Requirements 13
H.1 Payments Using the Purchasing Card System 13
H.2 Facility Closure Notice - Holiday and Work Schedules 14
H.3 Designation of Technical Representative 14
H.4 Subcontract Options 15
I.0 Terms and Conditions 15
I.1 GSA Subcontract Term 15
I.2 General Provisions for Commercial Items 16
I.3 Special Provisions - On-Site Services 16
I.4 Special Provisions - Instructions for the Preparation of Proposals 16
J.0 List of Attachments 16
J.1 Statement of Work (SOW) 16
K.0 Signatures 16
L.0 Representations and Certifications 16
L.1 Anti-kickback Certifications 16
L.2 Conflict of Interest Disclosure and Representation 17
A.0 Solicitation
A.1 North American Industry Classification System (NAICS) Code and Size Standard
(A01) Rev 002 3/1/2011
The Buyer has determined that North American Industry Classification System (NAICS) Code 442110 applies to this acquisition. Therefore, the size standard for determining whether an Offeror is a small business in regard to this acquisition is $19 Million.
If this solicitation is designated as a small business set-aside, the Offeror certifies that they are a small business by submitting a proposal or an offer to this solicitation.
A.2 Small Business Set Aside – Solicitation
(A03) Rev. 1 03/14/2011
Proposals made under this acquisition are solicited from Small Business Concerns, including; Small Disadvantaged, Small Women-Owned, Service Disabled Veteran and HUBZone small businesses. Any resulting Subcontract shall be performed solely by Small Businesses. Proposals received from concerns that are not Small Businesses shall not be considered for award.
Business classifications must comply with Small Business Administration guidelines.
In general:
· Small Women-Owned, Service Disabled-Veteran Owned Business and Small Disadvantaged Business may self-certify their business size.
· Small Disadvantaged Business Qualifications: A small business must be at least 51% owned and controlled by a socially and economically disadvantaged individual or individuals. African Americans, Hispanic Americans, Asian Pacific Americans, Subcontinent Asian Americans, and Native Americans are presumed to qualify. Other individuals can qualify if they show by a “preponderance of the evidence” that they are disadvantaged. All individuals must have a net worth of less than $750,000.00, excluding the equity of the business and primary residence. Successful applicants must also meet applicable size standards for small businesses in their industry.
The following Small Business Concerns must be certified by the Small Business Administration (SBA):
· HUBZone Small Business Qualifications: A firm can be found to be a qualified HUBZone concern, if:
o It is small,
o It must be owned and controlled by at least 51% by U.S. Citizens, a Community Development Corporation, an agricultural cooperation, and/or Indian tribe,
o It is located in an “historically underutilized business zone” (HUBZone), and/or
o At least 35% of its employees must reside in a HUBZone.
A.3 Proposal Submittal
(A37) Rev. 0 03/14/2011
1. Proposals are to be received by the close of business (4:00 P.M., PST) on the date specified in the Solicitation.
2. Other Proposal Methods
Proposals, upon approval by Contract Specialist, may be submitted by E-mail (preferred), telephone, fax, mail, or hand delivered. The original Proposal form and certifications must be sent to the Contract Specialist when requested as confirmation.
3. Late Proposals
A Proposal is considered late if it is received at the office designated in the solicitation after the exact time and date specified for receipt and will not be considered unless:
a. It was sent by registered or certified mail no later than the fifth calendar day prior to the date specified for receipt of offers (e.g., an offer submitted in response to a Solicitation requiring receipt of offers by the 20th of the month must have been mailed by the 15th or earlier); or
b. It was sent by mail, telephone, or fax, if authorized by the Contract Specialist, and it is determined that the late receipt was due solely to mishandling upon receipt; or
c. It is the only Proposal received.
4. Proposal Changes
Any modification of a Proposal, including the Contract Specialist’s request for “Best and Final” Offer, is subject to the same conditions as in the “Late Proposals” section above.
5. Withdrawal of Proposals
Proposals may be withdrawn by written or electronic notice to the Buyer at any time prior to award. A Subcontractor, or its authorized representative, may withdraw proposals in person, provided their identity is made known and they sign a receipt for the Proposal.
A.4 Substitutions
(A38) Rev. 0 03/14/2011
The substitution of any items specified on this Subcontract requires prior Buyer approval before shipment. Unauthorized substitutions may result in rejection of the Subcontract at the Buyer’s receiving dock and/or delay of payment.
A.5 Financial Capability Determination
(A39) Rev. 0 03/14/2011
Prior to Award, the Buyer reserves the right to request any or all Offerors to submit data which will be used to make a determination of financial capability to perform on any resultant Subcontract. Such data may include, however not be limited to, current annual reports, lines of credit with financial institutions and suppliers, and/or any other such data as may be required to make a determination of the Subcontractor’s financial capabilities.
(A47) Minimum Recovered Content Requirement Rev. 2 08/16/2010
The Buyer supports efforts that reduce or eliminate environmental hazards, conserve environmental resources, minimize life-cycle cost and liabilities. Towards the end, the acquisition cycle is viewed as an important key in understanding what is brought onto the Hanford Site as well as identifying what can be reused/recycled. Focus is directed on recycled-content, biobased-content, ozone-depleting substances and other environmental impacts. Specific additional clauses are included in this solicitation that addresses potential requirements and preferences based on the nature of the item being considered for purchase.
(A47a) Rev. 0 04/17/2012
When purchasing commercially available, off-the-shelf energy-consuming products, products must use no more than one watt of standby power as defined and measured by International Electrotechnical Commission (IEC) code 62301 (see http://www1.eere.energy.gov/femp/technologies/measure_standby_power.html_, or otherwise met FEMP specifications for low standby power consumption. If FEMP has not specified a standby power level for a product category, the item shall be the lowest standby power consumption available.
(A47b) Rev. 0 10/1/2009
When purchasing commercially available, off-the-shelf water consuming products, products must meet EPA’s WaterSense standards (http://www.epa.gov/watersense)
(A47c) Rev. 0 04/17/2012
When purchasing commercially available, off-the-shelf energy-consuming products, products must be Energy Star rated (www.energystar.gov).
(A47d) Rev. 0 10/1/2009
When purchasing desktop and laptop computers, thin clients, workstation and computer monitors, products that meet the EPEAT bronze rating or higher.
(A47e) Rev. 1 2/3/2010
MSA will give preference to acquiring Department of Agriculture designated biobased products. For more information to this program see www.biopreferred.gov.
The following link provides a listing of the current designated products in this category: http://www.hanford.gov/pmm/page.cfm/Biobased
(A48) Rev. 3 3/14/2011
In support of the MSA preference to use environmentally conscious products associated with this procurement, any product(s) proposed to the Buyer under this Solicitation identified at http://www/hanford/gov/pmm/page.cfm/EPA must meet the recycle content level set forth therein.
Failure to meet these minimum levels may be grounds to consider your Proposal non-responsive and not eligible for award. Signature on the face of this Solicitation specifically acknowledges compliance with this requirement.
At the conclusion of construction Subcontracts with MSA, the Subcontractor shall provide to the Buyer data on the quantity and dollar values of such products used on the resultant Subcontract. The MSA form is available at http://www.hanford.gov/pmm/page.cfm/Construction.
(H116) Reuse of Leased IT Electronic Equipment Rev. 1 3/10/2010
In accordance with DOE order 450.1A, MSA is striving to reduce or eliminate environmental hazards, conserve environmental resources, minimize life-cycle cost and maximize operational sustainability through the incorporation of electronics stewardship practices thereby minimizing the economic and environmental impacts of managing toxic by-products and hazardous wastes generated in the conduct of site activities. Therefore, MSA requires that at the end of the lease period, the equipment is to be reused, refurbished, donated, or recycled using environmentally sound management practices.
A.6 Local Business Preference
(A62) Rev. 0 3/14/2011
This is a local business preference solicitation and the Buyer will increase all proposals by 6%, for award evaluation purposes only, from Subcontractors that are not considered local. To be considered local, Subcontractors must be operating in the local vicinity of the Hanford Site, Washington for the duration of any resulting Subcontract. Local vicinity is defined as the Washington counties of Benton, Franklin, Adams, Grant, Klickitat, Walla Walla, Yakima, as well as Umatilla County, Oregon. Subcontractors not presently operating in one or more of these counties but plan to respond to this solicitation, must provide with their proposal sufficient details showing such planning so as to be fully operational at the time of Subcontract award. The resultant Subcontract will require the Subcontractor to perform the actual scope of work within the local vicinity as defined herein.
A.7 Basis of Award – Lowest Price Technically Acceptable
(A85) Rev. 0 1/28/2010
Award shall be made to the Offeror submitting the lowest evaluated price that is technically acceptable among offers that meet all requirements of the solicitation.
A.8 Proposal Preparation
(A94) Rev. 0 4/19/2010
Organize the proposal as outlined in the following paragraph entitled “Proposal Content.” Prepare the proposal simply and economically and provide a straightforward and concise presentation of the information requested in the RFP. Emphasize completeness and clarity. Do not submit elaborate brochures or other presentations that are neither required nor desired by the Buyer. For additional instruction please see Special Provisions (SP-17) – Instructions for the Preparation of Proposals attached to this RFP.
Proposal Content
Proposals shall include the following elements and be organized in the manner listed below. Each volume of the proposal should be separate and complete. Omit all cost or pricing details from the technical proposal.
· The technical proposal shall include all necessary technical elements from the Statement of Work.
· The price proposal shall include all technical and price elements.
A.9 Past Performance Information
(A97) Rev. 0 1/27/2011
Offeror’s must have a minimum of 6 month’s business experience for the work being contemplated with US Federal government agencies or their prime contractors. If any Offeror is partnering with another firm in the response to this solicitation, the Offeror must have a minimum of at least the same time period of experience with the partnership relationship.
As part of the solicitation response, the Offeror shall furnish at least two (2) references for previous and/or current projects that reflect the criteria noted above. References shall include the current and up-to-date information listed below for each specific reference. Note: Information gained elsewhere by the Buyer can also be used as part of the evaluation.
· Client Name and Address
· Client Technical Point of Contact and phone number
· Contract Number
· Brief Description of Work Scope
· Contract Type
· Period of Performance
· Original Contract Value $<insert value>
· Final Contract Value $<insert value>
If these latter two amounts are different, provide a brief explanation for the difference.
A.10 Value-Added Resellers
(A100) Rev. 0 10/23/2012
MSA desires to provide the highest value to its customers by working with value-added resellers. These are companies that offer support when requested for the commodity sold to MSA. This support can take many forms such as planning, consulting, technical ordering assistance based on experience, troubleshooting, receipt assistance or corrections, shipment tracking, training, education on new products, providing usage tracking and reporting, emergency and warranty assistance.
Resellers who are unable to provide such support may not be considered for award. If in the event that the Subcontractor cannot provide any of the support in this clause, the Subcontract will be cancelled and awarded to the next qualified Subcontractor.
B.0 QA / Inspection Requirements
C.0 Description/Statement of Work
C.1 Basic Requirements Agreement
(C30) Rev. 0 1/28/2010
This request for proposal is for the purpose of establishing a basic requirements agreement for a period not to exceed 2 years. The items herein are those that have recurring demand by the Buyer.
D.0 Transportation Instructions
D.1 Packing List
(D22) Rev. 0 3/14/2011
Subcontractor shall enclose a packing list with each shipment referencing: