Genoa-Hugo School District C-113
220 West 7th Street
Regular Meeting Board of Education
Immediately following the Special Board Meeting at 6:00 P.M.
November 16th , 2015
1. CALL TO ORDER – The Regular Meeting of the Genoa-Hugo School District C-113 was called to order at 6:30 P.M. Monday, November 16th , 2015.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL – Members Present:
Boger -present
Graham -present
Kraxberger -present All Present
Lockhart -present
Ravenkamp -present
4. APPROVAL OF AGENDA – Approve the agenda as presented.
Due to the weather Tim Mayberry was not able to attend the meeting. The board will break in the agenda at 7:00 to do a conference call so that he can review the draft audit with the board.
MOTION: by Ravenkamp. Approve the agenda as presented. Second Lockhart. Vote.
Boger -aye
Graham -aye
Kraxberger -aye Motion Carried
Lockhart -aye
Ravenkamp -aye
5. APPROVAL OF MINTUES- approval of the October 19th, 2015 regular Board Meeting minutes.
MOTION: by Ravenkamp. Approve the October 19th, 2015 regular Board Meeting minutes. Second By
Kraxberger. Vote.
Boger -aye
Graham -aye
Kraxberger -aye Motion Carried
Lockhart -aye
Ravenkamp -aye
6.0 AUDIENCE
Kara Emmerling, Shari Humphrey, Will Bublitz, Tim Mayberry via phone 7:00 p.m.
7.0 BUILDING REPORT
Mr. Reeves reviewed the report that was sent by Quintin Rockwell. The grouting compaction has started on the wall.
On Friday and Saturday they pumped 12 yards into the 6 holes located down below. This week they will drill 8 holes
On the various tiers of the wall and 18 on the top parking lot area. They hope to finish Friday or Saturday due to
Possible delays with the weather. The engineers felt that the compaction work will fix the problems. The
recommendation is to wait until spring to do the surface work to make sure that the grouting will work. The work that
Hayward Baker is doing will be paid out of the Best funds still available. The district will receive approximately 39%
of the remaining funds will be around the $200,000 range. The work done this spring will be paid from those funds.
8.0 AUDIT REPORT
8.01 Tim Mayberry will give a report on the most recent audit
A conference call was placed to Tim @ 7:00 p.m. He reviewed the audit, focusing on the new reporting requirements
for the PERA liabilities that the district has to now account for.
Over all the district is in good shape with the beginning fund balance providing 9 months of operating revenue. Tim
felt this was sufficient to carry the district until 2016 tax revenues start to come in starting February and March.
9.0 APPROVAL ITEMS
#9:01 –October Expenditures and Transfer of Funds
SUMMARY OF ISSUE:
· Approve October expenditures of $230,011.03 and transfer of funds.
RECOMMENDATION OF PERSONS SUBMITTING:
Motion to Approve October expenditures of $230,011.03 Transfer of funds.
MOTION: by Lockhart. To Approve the October expenditures of $230,011.03 and Transfer of funds. Second by Kraxberger. Vote.
Boger -aye
Graham -aye
Kraxberger -aye Motion Carried
Lockhart -aye
Ravenkamp -aye
#9:02 –Approve Superintendent Frank Reeves to certify the mill levies
SUMMARY OF ISSUE:
· See Attached
· Mill Levies will be approximately 17.85 (down 5) for the total program funding, .75 (down .15) for categoricals and 3.96 (down 1.47) for building bond. That total is 22.56 (approximately).
· We will get final numbers from the state by the end of the month.
RECOMMENDATION OF PERSONS SUBMITTING:
Motion to approve Superintendent Frank Reeves to certify mill levies for Genoa-Hugo School District C-113.
MOTION: by Kraxberger. To approve Superintendent Frank Reeves to certify mill lievies for Genoa-Hugo School District C-113. Second by Boger. Vote.
Boger -aye
Graham -aye
Kraxberger -aye Motion Carried
Lockhart -aye
Ravenkamp -aye
#9:03 –Approve Contract for Penny Wilkins- part-Time Custodian
SUMMARY OF ISSUE:
· Penny will work approximately 20 hours per week.
RECOMMENDATION OF PERSONS SUBMITTING:
Motion to approve Contract for Penny Wilkins as Part-time Custodian.
MOTION: by Boger. To approve Contract for Penny Wilkins as Part-time Custodian. Second by Kraxberger. Vote.
Boger -aye
Graham -aye
Kraxberger -aye Motion Carried
Lockhart -aye
Ravenkamp -aye
#9:04 –Approve Snow Day on November 11th, 2015
SUMMARY OF ISSUE:
· Now that we are back on a regular calendar, we currently have plenty of time in our calendar for a few snow days before we would have to worry about making up time.
RECOMMENDATION OF PERSONS SUBMITTING:
Motion to approve the Snow Day on November 11th, 2015.
MOTION: by Kraxberger. To approve the Snow Day on November 11, 2015. Second by Lockhart . Vote.
Boger -aye
Graham -aye
Kraxberger -aye Motion Carried
Lockhart -aye
Ravenkamp -aye
#9:05 –Approve the 3rd Reading of Policies IKA, IKA-R and GBGG
SUMMARY OF ISSUE:
· Unless we have changes that require me to follow up on with CASB or legal, we need to get these passed as we need to publish information to parents on testing dates and opt out.
RECOMMENDATION OF PERSONS SUBMITTING:
Motion to approve the 3rd reading of Policies IKA, IKA-R and GBGG.
MOTION: by Ravenkamp. To approve the 3rd reading of Policies IKA, IKA-R and GBGG. Second by Boger. Vote.
Boger -aye
Graham -aye
Kraxberger -aye Motion Carried
Lockhart -aye
Ravenkamp -aye
10.0 REPORTS/INFORMATION ITEMS:
#10.01Principal’s Report-
· Mrs. Humphrey will report on the schools.
Mrs. Humphrey reported that Student Council participated in Red Ribbon Week and the teachers felt it went very
well. The FFA had a Fall Carnival and it was very successful. Tonight the FFA is hosting their speaking contest
with several students participating. Middle & High School Knowledge Bowl teams have been very busy
competing. The Speech teem recently attended the Limon Mini Meet. Mrs. Covington has been very busy with
lots of college visit away as well as having representative coming to the school. This week she administered the
ASVAB to the sophomores. MCC registration will be this week. Last week she offered a financial aid night for all
juniors and seniors students and parents. The Veterans Program was performed today as a result of last week’s
snow day. It was attended by many veterans. A thank was extended to Mary Jo Ravenkamp who spends a great
deal of time putting all of the program together.
· Mrs. Humphrey will report on the release of PARCC Scores
Mrs. Humphrey reported that the state overall results are the only information that has been released. They do
have some new reporting categories for the results. She shared that the older grades show a trend of low
participation in the testing as a result of students opting out of the test. Student individual results are under an
embargo until December 11th at which time they be released.
Mr. Reeves shared some concerns on how accurate the data will really be.
#9.02 Superintendents Report
STATEMENT OF ISSUE:
A. Superintendent Evaluation Timeline
Mr. Reeves reminded the board that he will give them his evaluation form in December; they will review it in January and negotiate his contract in February.
B. Technology Update
Mr. Reeves has purchased some new student tablets that are different than what they had been getting. He was impressed with them and felt they were much more student durable.
C. Governor’s Budget Proposal
The latest budget shows the negative factor increasing by $50 million. This will not directly impact the district. The Tabor laws are causing the spending restrictions for the government. The superintendents are working on trying to get information out that Tabor needs to be reformed.
D. Colorado Superintendents letter to Governor and JBC
Mr. Reeves was one of several superintendents that signed a letter requesting that any additional monies be used to help spend down the negative factor.
E. Law Books
CDE has provided a law book for each of the board members.
F. Grassroots Video Project
Mr. Reeves reported that the project has died due to lack of participation and funding. The district will not be contributing to the project.
G. Upcoming Legislative Visit
Mr. Reeves reported that yesterday afternoon late he received word that the visit scheduled for
Thursday has been cancelled. They still have one scheduled for December for the teachers to
meet briefly.
H. Mrs. Higgins testimony to committee about Claire Davis Act
Mr. Reeves reported that Imogene did a great job of presenting to the committee.
#10.03 Board Reports
STATEMENT OF ISSUE:
· Julia attended a conference on Technology in early November
Julia reported that she attended a 2 day conference in Denver regarding increasing Computer Science classes being taught in school. She will meet again in January with this group to see how progress is coming, she would like to have some students attend with her if possible.
· Other
11.0 Discussion Items
#11.01 Next Regular Board Meeting
SUMMARY OF ISSUE:
December 14th , 2015 at 6:00 p.m. is the next regularly scheduled Board Meeting.
#11.02 Board Items
STATEMENT OF ISSUE:
· Boger- Will have information from the CASB convention & BOCES meeting
· Graham- None
· Kraxberger- Accountability any projects for them? Mascots on the wall in the gym
· Lockhart-None
· Ravenkamp- None
11.0 ADJOURNMENT
MOTION: By Kraxberger. Motion to adjourn. Second by Boger. Vote. The time being 7:55 p.m
Boger -aye
Graham -aye
Kraxberger -aye Motion Carried
Lockhart -aye
Ravenkamp -aye