CORRIGENDUM
The last date for submission of “Tender for repairing work of Pune Chapter premises” has been extended up to April 7, 2015 by 3.00 PM due to administrative reasons and date of opening the offers shall be on April 7, 2015 at 4.00 PM at Chapter premises. Further prescribed amount towards Cost of EOI document and EMD may be deposited in the form of Demand Draft/Pay Order drawn in favour of " Pune Chapter of ICSI” payable at Pune.
Other terms & conditions of “Tender for repairing work of Pune Chapter premises”” dated March,13,2015 will remain same.
The bidders may take note the above changes.
Date: March,26, 2015 Chairman, Pune Chapter.
THE INSTITUTE OF COMPANY SECRETARIES OF INDIA
PART – I
(TECHNICAL BID)
TENDER FOR
REPAIRING OF
PREMISES OF PUNE CHAPTER OF ICSI AT
23, MUKUND NAGAR, ABOVE DR. JOSHI HOSPITAL,
PUNE -411037
Name of tenderer : -
Address:
Last Date of Submission of 25.3. 2015
Tender Documents: - on or before 3.00 pm
Total number of pages: 1 to 13
-2-
Tender Notice for Repairing of the premises of the Pune Chapter of ICSI at 23, Mukund Nagar, Above Dr. Joshi Hospital, Pune -411037
Sealed item rate tenders in two parts are invited from experienced and well established contractors for Repairing work to the building of Pune Chapter of ICSI at 23, Mukund Nagar, Above Dr. Joshi Hospital, Pune -411037 as per details given below:
Name of work / Earnest Money / Cost of Tender document / Completion period / Last date of submission of tender documentsRepairing of outside and roof top of Pune Chapter of ICSI / Rs. 15,000/- / Rs.250/- / 60 days from the day of work order / 25.3.2015 on or before 3.00 pm
1. Eligibility criteria – Only well established contractors who have experience in the field of undertaking repairing /plastering / water proofing work and have executed two or more similar works of repairs to occupied buildings for Government /Semi Government Departments / PSUs or other Organizations /Firms of repute in the last 3 years ended 31st December, 2014 are eligible to apply.
2. Availability of tender forms – Tender forms can be down loaded from the website of the institute i.e www.icsi.edu and same can be submitted along with the cost of tender documents (non refundable) in the form of pay order/demand draft drawn in favour of Pune Chapter of ICSI payable at Pune payable at Pune.
3. Submission of tender documents – Tender in prescribed form shall be submitted in two parts i.e part-I- technical bid and part-II, commercial bid.
Part - I tender will contain the tenderer’s covering letter, tenderer’s additional conditions, if any, the EMD in the form of demand draft/pay order drawn in favour of Pune Chapter of ICSI payable at Pune, Commercial/ Special Conditions and the following informations/copies of the documents:
(i) Composition of the firm – Full particulars (whether contractor is an individual, or a partnership firm, or a company etc.) of the composition of the firm of contractors in details should be submitted along with name(s) and address(es) of the partners, copy of the Articles of Association /Power of Attorney/any other relevant document.
(ii) Work experience & completion of similar works during the specified period – Copies of the detailed work orders indicating date of award, value of awarded work, time given for completing the work, etc. and the corresponding completion certificates indicating actual date of completion and actual value of executed similar works should be enclosed as proof of the work experience.
(iii) Creditworthiness of the contractor & their Turnover during the specified period – Balance sheets of last 3 years should be enclosed.
(iv) Name(s) & address(es) of the Bankers and their contact details.
(v) Details of completed works – The client-wise names of work(s), year(s) of execution of work(s), awarded and actual cost(s) of executed work(s), completion time stipulated in the contract(s) and actual time taken to complete the work(s), name(s) and full contact-details of the officers /authorities /departments under whom the work(s) was/were executed should be furnished.
(vi) List of equipments, tools & tackles and scaffolding materials required for executing such type of work.
(vii) List of staff with their qualification and experience.
(viii) Copies of labour license, works contract registration and service tax registration certificate
Above should be enclosed in a sealed envelope superscribing “Part I “Tender for repairing work of Pune Chapter premises” and above will be treated as technical bid.
Part II tender will contain no conditions but Institute’s schedule of quantities and tenderer’s price bid only and be sealed in a separate envelope superscribing as “Part II “Tender for repairing work of Pune Chapter premises” and above will be treated as commercial bid. Both the sealed envelopes should further be sealed in another envelope and addressed to The Chairman, Pune Chapter of ICSI, 23, Mukund Nagar, Above Dr. Joshi Hospital, Pune -411037. Tenders will be received by the Institute upto 3.00 pm on 25.3. 2015 in a sealed tender box kept at the above mentioned chapter’s premises of ICSI. The tenderer may send their tenders by speed post or registered post so as to reach before the cut off date and time.
4. Part I of the tenders will be opened at 4.00 pm on 25.3. 2015 in the presence of the authorized representative of the tenderers who choose to be present. Part II of the tender will be opened after evaluation of technical bids on a subsequent date which will be intimated to the successful tenderers in advance.
5. The Institute is not bound to accept the lowest tenderer and reserves the right to accept either in full or in part any tender. The Institute also reserves the right to reject all the tenders without assigning any reasons therefore.
The Chairman
Pune Chapter of ICSI
LETTER OF OFFER
Date:
Place:
The Chairman
Pune Chapter of ICSI
23, Mukund Nagar, Above Dr. Joshi Hospital,
Pune -411037
Dear Sir,
Having examined the specifications and schedule of quantities relating to the works specified in the memorandum herein after set out and having visited and examined the site of the works specified in the said memorandum and having acquired the requisite informations relating thereto as affecting the tender, I/We hereby offer to execute the works specified in the said memorandum at the rates mentioned in the schedule of quantities and in accordance in all respects with the specifications and instructions in writing referred to in Conditions of tender, Special Conditions, Schedule of Quantities and with such materials as are provided for, buy and in all other respects in accordance with such conditions so far as they may be applicable.
MEMORANDUM
(a) / Description of work / Outside Repairing work of Premises of Pune Chapter of ICSI(b) / Earnest Money Deposit / Rs. 15,000/-
(c) / Percentage if any to be deducted from each bill (Retention Money) / 10 % of amount of each running bill
(d) / Completion period / 60 days from the date of award of work
(e) / Defect Liability Period / 12 months from the date of completion and handing over the work
(f) / Liquidated damages on delay / 0.5% of the contract value per week or part thereof subject to maximum 5%
(g) / Minimum R/A bill value / Rs.3.5 lakh
(h) / Insurance & Safety / All as per clause No. 18 & 34 of special conditions
(i) / Mobilization Advance / No
2. Should this tender be accepted, I/We hereby agree to and fulfill the terms and conditions of the tender annexed hereto so far as they may be applicable or in default thereof to forfeit the EMD and pay to The Institute of Company Secretaries of India the amount mentioned in the said conditions.
I /We have deposited a sum of Rs.15,000/- (Rupees fifteen Thousand only) as earnest money (DD/pay order No. ______dated ______drawn in the Bank ______) with the Institute which amount will not bear any interest. Should I /We fail to execute the contract when called upon to do so. I / We do hereby agree that this sum shall be forfeited by me /us to the Institute.
Name of the partner of the firm ( tenderer) authorized to sign
Signature with seal
COMMERCIAL/SPECIAL CONDITIONS
1. The tender should be signed by the contractor or his authorised signatory only.
2. Each Contractor shall furnish earnest money of Rs. 15,000/- through a demand draft/ pay order drawn in favour of “ Pune Chapter of ICSI, ” payable at Pune. The earnest money will be released to the unsuccessful bidders without any Interest thereon after allotment of works. The earnest money will be retained in case of successful tenderer and shall not carry any interest and treated as security deposit till completion of work
3. Every Contractor is expected before quoting his rates to inspect the site of proposed works. He should also inspect the source of materials, their quality and availability. The materials must strictly comply with the relevant specifications. Samples of materials as specified shall be submitted for the approval of the Institute, before supplying at the site.
4. The total retention money will be refunded after 12 months of the date of completion & handing over the work. The same can also be refunded on furnishing of a bank guarantee of equal amount in favor of the Institute.
5. The tender form should be filled in English and legible entries made by hand and written ink. Any tender in which there is overwriting or erasure is liable to be rejected. All corrections should be attested with his dated initials as many times as the corrections occur. Tenders which propose any alteration in the work specified in the said form of invitation to tender or in the time allowed for carrying out the work or which contains any condition of any kind will be liable to rejection.
6. The contractors should fill the quoted rates in figure as well as in words and the amount of each item be worked out and the requisite totals given. The tenderers who do not fulfill these requirements are liable to be summarily rejected.
7. If on check, differences are found between the rates given by the contractor in words and figures or in the amounts worked out by him, the following procedure shall be follows:
(a) When there is a difference between the rates in figures and words, the rates that correspond to the amount worked out by the contractor shall be taken as correct.
(b) Where the amount of an item is not worked out by the contractor or it documents not correspond with the rates written either in figures or in words, then the rates quoted by the contractor in words shall be taken as correct.
(c) Where the rate quoted by the contractor in figures and in words tallies but the amount is not worked out correct and than rates will be considered.
8. The contractor shall not in any case after the acceptance of a contract rate be paid any extra charges for lead involved in transport of materials to the site of work, erection and hire of T&P, sheds materials, royalty for earth, boulders, metal & sand etc., or for any other reason in case the contractor is found later on to have misjudged the materials available. All taxes including Octopi, toll tax or sales tax, service tax or any other taxes etc., shall be payable by the contractor and any claim whatsoever in this respect shall not be entertained.
9. No alteration which is made by the contractor in the Notice of the Tender, instructions to the contractors, the contract form, the conditions of the contract, the specifications and quantities accompanying the same shall be recognized, if any such alterations are made or any special conditions are attached, the tender is liable to the rejected.
10. The site for the work is available.
11. The acceptance of the tender will rest with the Institute who does not bind itself to accept the lowest tender and reserves to itself the authority to reject any or all tenders received, without assigning any reason. All tenders in whom any of the prescribed conditions are not fulfilled or are incomplete in any respect are liable to be rejected.
12. Canvassing in connection with tenders is strictly prohibited and tender submitted by the contractors who resort to canvassing will be liable to rejection.
13. The work shall be carried out with the directions and supervision and in stages desired by authorized representatives of the Institute. On acceptance of the tender the contractor shall intimate the name of his accredited representative who would be responsible for taking instructions from the representative of the Institute and carrying out the works without any damages.
14. The contractor or his representative shall depute a qualified Diploma Civil engineer or such other office personnel as may be required for the efficient execution of works.
15. No part of the contract shall be sublet without the written permission of the Institute or shall transfer be made by power of attorney-authorizing others to receive payments on behalf of the Contractors.