MINUTES of ANNUAL GENERAL MEETING, held at
New Norfolk Football Club Rooms, New Norfolk,
Saturday 22nd November 2014, 1.00pm
PRESENT
Attendees as per Eventbrite
Ambulance Tasmania representatives Dominic Morgan, David Godfrey-Smith, Les Bain, Steven Moore, Ian Hart
APOLOGIES
Jack van Tatenhove, Vern Richardson,
MINUTES OF ANNUAL GENERAL MEETING held at
Nubeena on Sunday 23rd November 2013
Moved Wayne Doran : That these minutes are a true and accurate record of the meeting. Seconded: Deb van Velzen Carried
PRESIDENT’S REPORT
Presidents Report - AGM New Norfolk Gathering23rd November 2014
Good morning, and welcome everyone
We have had another busy and productive year, summarised below:
*Met quarterly with Dominic, Kevin & significant others, and
Regular meetings & numerous email/phone consultations with David, CVS
* AT Consultation Documents Reviewed including:
1, VAO Authority to Practice
2, VAO Return to Operational Duties
3, VAO Information for Applicants
4, Implementing the Ambulance Service Act 2013
5, AT Policy Development & Consultation Process (ongoing)
6, Efficiency Dividends Consultation (ongoing)
* Developed Reports/Guidelines for:
VAOAT Strategic Planning (ongoing) &
$Value of Ambulance Volunteers Report (ongoing)
*Novelist Rosemary King – Board had several meetings with Rosemary, who is writing a fictional novel based "loosely" on Tasmania's VAO's.
*Our assistance was requested to give background to VAO practice and provide input into credibility of procedures and scenarios in the novel.
*Facilitated access to Dominic/AT, CVS and selected units and VAO's;in order for her to gain a broad idea of what it means to work as a VAO
* New Norfolk Gathering 2014 – Involved 12 months of planning, numerous meetings and visits by the G14 sub-committee, and regular input from the Board to get to this fantastic event
*Published First Response eMagazine 4 times per year thanks to the dedication and editorship of Margaret Dennis
*Board members have attended and represented Volunteers at all Official Ceremonies, Awards & Events during the year
As this is my final report, I sincerely thank the Board and Membership for the support I have received during my term of 5 years, and wish the newly elected President, Pat Taylor the very best for his term.
Pam Fanning, 23/11/14
Retiring President
TREASURER’S REPORT
Financial statements for year ended 30th September 2014.
Financial records went to the auditor on 20 September, but a problem with corrupted data was not identified until recently. Then a technical problem with the Treasurer’s computer meant there was a delay in retrieving the documents for the auditor.
A readable set of records is now in the hands of
The Tax Counter P/L, Suite 1, Level 1 398 Main Rd. Glenorchy, TAS, 7010.
He has indicated that he has found no problem with the accounts, but has been unable to produce an official report in time for the meeting.
Summary: $69,273.90 held in three bank accounts.
This is a decline from $94,039.34 on last financial year
- Some donations still to be clarified.
- Board to conduct strategic planning next year, and other sources of funding will be explored
Moved: Lesley Green: That theVAOAT Board receive the Auditors Report and audited accounts for the financial year to 30 September 2014and provides full accounts to any parties who indicate their interest. Further, any difficulties or anomalies which the auditor requests be alerted to the membership be publicised by way of the VAOAT website and an article in the February 2015 issue of First Response. SecondedJack Spinks Carried
ELECTION OF OFFICE BEARERS.
All positions were declared vacant. Chairperson Pam Fanning stood down and handed the chair to retiring Board member George Hudson
George informed the meeting that nominations were called for in writing/direct email to members and posted on our website. At the date of the close of nominations 12th November, the following nominations were received:
Executive
President: One nomination received that of Patrick Taylor. Therefore Pat was duly elected President, as per Sec 9.(3), of Constitution and Rules of Association.
Vice President: One nomination received that of Wayne Doran. Therefore Wayne was duly elected Vice President, as per Sec 9.(3), of Constitution and Rules of Association.
Secretary: One nomination received that of Dianne Coon. Therefore Dianne was duly elected Secretary, as per Sec 9.(3), of Constitution and Rules of Association.
Treasurer: One nomination received that of Lesley Green. Therefore Lesley was duly elected Treasurer, as per Sec 9.(3), of Constitution and Rules of Association.
Committee Members – 8 positions.
Nine nominations were received, so Chairperson George Hudson sought approval of the meeting to accept all nominations as Board members as per Sec 9.(3), of Constitution and Rules of Association. So:
Damien Almond
Ethan Hoare
Susan George
Leith McHarry
Keitha Munro
Steven Thompson
Jack van Tatenhove
Cheryl Wilson
were declared duly elected as full members
and,
Margaret Dennis
Was elected ex officio.
Pat Taylor took the Chair.
Pat sought the meeting’s approval to re-appoint the following roles
Public Officer: Dianne Coon
Publicity/Media officer: Dianne Coon
APPOINTMENT OF AUDITOR
The Treasurer nominated
The Tax Counter P/L, Suite 1, Level 1 398 Main Rd. Glenorchy. TAS 7010
Seconded: Beth Hart
Carried
SPECIAL BUSINESS
Section 5(3)(b) of the Constitution and Rules of Association allows for the nomination and approval of an Honorary Life Member Of the Association in appreciation of the services of that person to the Association.
Dianne Coon nominated Wayne Doran as a Life member, which was approved by acclamation, and Wayne was presented with a certificate.
Pat Taylor nominated George Hudson as a Life member, which was approved by acclamation, and George was presented with a certificate.
There were no issues raised, so a General Meeting was not required.
Meeting closed 1.40pm