1
BOARD OF DIRECTORS MEETING MINUTES
Thursday, March 26, 2015 10:00AM – 11:30AM
2400 Camino Ramon, Suite 158, Meeting Room K, San Ramon, CA
Attending: Don Davis, Leanne Anderson –DeMattei, Morgan Hurlbutt, Mandi Newton, Emily Ramirez, Jason Marquez, Alex Noland, Betina Schessow, Amy Tinetti, Joanne Bohigian (via conference call) and Kelvin Nanney
Absent: Brian Campisi
Call to Order/ Adjustments to Agenda at 10:06 am
1)Approval of Minutes
a)January 22, 2015 Meeting Minutes - Via Conference Call
b)February 26, 2015 Meeting Minutes
i)It was moved seconded and adopted as presented
2)Treasurers Report – Alex Noland (Chair)
a)February 2015 Financial Report
i)We are on target to budget
ii)It was moved, seconded and approved to accept the report as presented.
3)Committee Reports
a)Membership – Don Davis (Chair)
i)492 members
ii)New Members February 4
(1)All of the managers from Associa will be joining CAI as they have departed CACM
(2)Work on developing a CAVL membership drive
b)Education – Alex Noland/Ian Brown (Co-Chair)
i)East Bay Education Forum June 5
ii)Peninsula Education Forum, Friday, April 10
iii)Stockton Education Forum April 15 (Permanently moving to Brookside Country Club on May 20)
iv)Silicon Coast Education Forum April 24th
v)North Bay Education Forum March 27th
vi)Fresno Education Forum on Thursday, May 21 at the Ft. Washington Golf & Country Club
vii)CID Law Course, Friday, May 15
viii)CMCA Study Course, August 21 or 28 - training conducted by Debra Warren
(1)Date to be finalized this week
(2)9am – 2pm course
(3)Kelvin is recommending that the board choose to include the study group at no charge to managers
(a)The board voted to provide the course at no charge but to look for business partner and management company sponsors.
(b)Offering sponsorship to business partners and management companies at $250.
ix)Education Committee Meeting is scheduled for April 1 in San Ramon at 2400 Camino Ramon, Suite 158, Meeting Room K, San Ramon, CA 94583 from 10am – Noon.
x)Annual Education Conference – September 18th at the San Ramon Marriott – “TV Game Hosts”
b)Networking & Social Events
i)Ladies Tea, March 31st - The Palm Event Center Betina Schessow (Chair) - Sold out!
ii)Golf Classic, June 12th - Bridges Golf Club, San Ramon Mandi Newton (Chair) - Invitation to go out next week
(1)Brunch vs. lunch – shotgun start at 11:00 – 11:30 am
(2)Wild Safari Theme
iii)Texas Hold’Em, July 29th - The Palm Event Center Danielle Stroth (Chair)
(1)CA North Golf Committee has requested Betina to check with the board to see if they can market the event earlier.
iv)Meet the Manager, Toni Rodrigues, Brian Hunt and Terri Guest are the Committee Volunteers, Friday, May 29th at the San Ramon Marriott.
v)Annual Awards Dinner, Friday, December 4, 2015, Grand Hyatt Hotel, San Francisco
c)Communication – Joanne Bohigian (Co-Chairs: Morgan Hurlbutt)
i)Spring Issue into graphic designer
ii)Making changes to the process and content
d)Mentoring Committee
i)Roll Out at Ladies Tea
ii)Getting Members Involved
iii)Betina to work with the Mentoring Committee to get them started
iv)Betina will be presenting the board with a committee charter to be proposed for the committee.
4)Executive Director’s Report
a)Committee reporting and meeting minutes
b)RFP for Website, Terri Guest, Megan Rodriguez, Betina Schessow, Rachel Donald and Kelvin Nanney.
c)National Conference - April 29 - May 2, Caesars Palace, Las Vegas - register for hotel rooms by March 28 or you may not get a room.
d)2015 Sustaining sponsorship results – over $160K
e)Date for the CAVL meeting in San Mateo County?
i)Kelvin, Joanne and Alex to work on the content and the best topics to present
ii)Joanne to work with the county stakeholders to determine the date
iii)We need at least 90 days in advance
f)Board Retreat – Monday, June 29 and Tuesday, June 30
i)Kelvin to send out commitment emails to the board
ii)
5)Old Business
a)Strategic Planning Minutes
i)Fundraising for CLAC – 5% of the networking event profits to go towards
ii)Determine education topics for 2016 in August 2015
iii)Overhaul of Chapter Website
(1)Develop an RFP – Work in progress
iv)Distribute The Communicator – part of the conversation with the County in conjunction with the CAVL meetings
(1)Real Estate Offices
(2)County Offices
v)Strengthen programs – sustaining sponsorships
b)“What’s your Story?”
c)Updating the bylaws.
6)New Business
7)Adjournment – It was moved, seconded and approved to adjourn at 11:18 am.
Next Board Meeting: Thursday, April 23 2015 - 2400 Camino Ramon, Meeting Rook K, Suite 158, San Ramon.
A quorum is needed for each board meeting; therefore, please make every effort to free your schedule for this timeframe and inform the President if you are unable to attend. In an effort to keep the meeting on schedule please have reports prepared in advance.
CAI-Bay Area and Central California Chapter Mission Statement
“Building the Bridge between Community Volunteers, Managers and Business Partners
through Education, Advocacy and Networking”