Attachments

It is the purpose of this RFP to obtain as complete a set of data as possible from each Company. This will enable the District to determine which Company is best able to meet all of the criteria which are to be considered in the award of Annual Audit Services.

Proposal Format & Contents

The Company’s proposal package shall contain the following items in the order listed below and utilize the forms provided in the Attachment Section of the RFP. The Company is urged to be concise yet thorough in its presentations. Pertinent supplemental information should be referenced and included as attachments. All Proposals must be organized to comply with the following sections:

1)The Proposal shall include a Letter of Transmittal that provides an introduction to the Company and includes an expression of the Company’s ability and desire to meet the requirements of the RFP. The Letter of Transmittal must be signed by an authorized individual able to bind the Company to all items in the Proposal including products, services, prices, etc. contained in the Proposal and include their title, addresses and phone number(s).

2)The Proposal shall include an Executive Summary that briefly describes the Company’s approach to meeting the District’s requirements as outlined in the RFP, indicates any major requirements that cannot be met, and highlights the major features of the Proposal. The reader should be able to determine generally how well the Proposal meets the District’s requirements by reading the Executive Summary.

3)Attachment 1: Company Identification Form

a)This cover sheet identifies the Company’s name, mailing address, telephone, fax, and contact person(s). The Company Identification Form must be signed by an officer of the Company.

4)Attachment 2: References and Experience

a)Each Company must submit a minimum of four (4) references, three (3) of which must be Missouri public schools. Each reference must be presently using services similar to those requested in this RFP. No reference may be an affiliate of the Company or the Company’s officers, directors, shareholders or partners. Please include your most recent peer review report and any letters of comment.

5)Attachment 3: Company Résumé and Personnel Commitment

a)The Company shall complete the Company Résumé and Personnel Commitment Form, indicating the personnel it anticipates will work on the audit for the District. The Company shall provide résumés for the identified personnel.

6)Attachment 4: Proposed Time and Price

a)Annual Audit, Financial Statements and Note Disclosures

i)The Company shall indicate the cost for providing annual audit services by completing the Proposed Time and Price Form. A separate form shall be completed for each the 1 year plus the additional 2 years of renewal of the Proposal.

7)Attachment 5: Proposed Engagement Schedule

a)The Company shall propose a schedule for completing the 2014-2015 audit. Missouri statute requires that the audit and audit backup documents be submitted to DESE prior to December 31.

Attachment 1: Company Identification Form

Designate one individual as the Company’s representative to the District during the term of the contract. The representative will be contacted to solve any and all problems that may arise concerning the Proposal during the evaluation period. The undersigned Company hereby agrees to be bound by the terms of the RFP and that the enclosed Proposal is submitted in accordance therewith. Once completed and returned, this Proposal becomes the primary basis for evaluation and selection of the Company to provide the services required by the District for the specified period. By signing this Company Identification Form, the Company certifies that there are no “PARTIES OF INTEREST” or “CONFLICTS OF INTEREST”, as defined by state and/or federal regulations, existing between the Company and the District or any of its employees, agents or Board of Education members.

Legal Name / Representative’s Name / Title
Address / City/State/Zip / Phone # / Fax #
E-mail Address:
Years in Operation / Years under current structure and/or under previous structure
1) / Name of Company’s Officers:
NAME / TITLE
2) / The undersigned hereby acknowledges the receipt of the following addenda. Official written statements and addendums will be posted on the Park Hill School District website at (Park Hill School District » District Information » Requests for Proposal and Bids).
Addendum Number / Date Issued / Date Acknowledged / Signature
3) / The undersigned hereby acknowledges that the Company has read and agrees to the terms and conditions set forth in the RFP, and that the terms and conditions set forth in the Proposal will remain open for at least 90 days from the deadline for submission of Proposals.
Company Officer’s Name
Signature Date

Attachment 2: References and Experience

Each Company must submit a minimum of four (4) references. Three (3) of these references must be from a Missouri public school. Each reference must be presently using services similar to those requested in this RFP. No reference may be an affiliate of the Company or the Company’s officers, directors, shareholders or partners.

List as primary references any contracts currently in force with public school districts; include contacts and telephone number(s) for each reference. Use additional pages for additional contracts.

1) / MO Public School:
Business Address:
Name and Title of Contact:
Phone Number of Contact:
Contract Length: / Contract Value:
2) / MO Public School:
Business Address:
Name and Title of Contact:
Phone Number of Contact:
Contract Length: / Contract Value:
3) / MO Public School:
Business Address:
Name and Title of Contact:
Phone Number of Contact:
Contract Length: / Contract Value:
4) / Company Name:
Business Address:
Name and Title of Contact:
Phone Number of Contact:
Contract Length: / Contract Value:
5) / Company Name:
Business Address:
Name and Title of Contact:
Phone Number of Contact:
Contract Length: / Contract Value:

All Contracts terminated for default within the last five (5) years should be noted below. Termination for default is defined as notice to stop performance due to Company’s nonperformance or poor performance. Submit full details of all terminations for default experienced. The District will evaluate the facts and may at its sole discretion reject the Company’s Proposal if the facts discovered indicate that the completion of a contract resulting from this RFP may be jeopardized by selection of the Company. If the Company has experienced no such terminations for default in the past five (5) years, so indicate.

Terminated Contracts within the Last Five(5) Years

#1 / #2 / #3
Company Name
Business Address
Name of Contact
Telephone Number of Contact
Contract Length
Contract Value

In addition, please include your most recent peer review report and any letters of comment.

Attachment 3: Company Résumé and Personnel Commitment

Part A – Résumé
1) / Name of Company:
2) / Local Office Location:
Year Company was Established:
3) / State whether the Company is local, national or international:
4) / State whether the Company has a current permit to practice issued by the Missouri State Board of Accountancy:
5) / Number of Personnel Employed by the Company at the Local Office Identified Above:
TOTAL / CPA / LPA / Other
  1. Partner/Owner

  1. Manager

  1. Supervisors

  1. Seniors

  1. Assistants

Total Full Time Professional Staff
6) / Type of Audit Services Provided by the Company: (Provide Approximate Percentage):
  1. School Districts

  1. Local Government

  1. Government – Other

  1. Financial Institutions

  1. Non-Profit Organizations

  1. Manufacturing and Industrial

  1. Retail Enterprises

7)Briefly describe, on a separate sheet of paper, the Company’s quality control policies and procedures. State whether or not those policies and procedures are subjected to the professional’s “peer review” program to provide for an independent review of its effectiveness.

8)Submit a copy of the report on the Company’s most recent external quality control review, with a statement whether that quality control review included a review of specific government engagements.

9)Briefly provide, on a separate sheet of paper, information on the results of any federal or state desk reviews or field reviews of Company audits during the past three (3) years. In addition, provide information on the circumstances and status of any disciplinary action taken or pending against the Company during the past three (3) years with state regulatory bodies or professional organizations.

Part B – Personnel Commitment

10)Number and level of personnel, and percent of time which would be committed to this engagement:

Certification
CPA, LPA, Etc. / Number / Percentage of Proposed time Dedicated to This Engagement
  1. Partner/Owner

  1. Manager

  1. Supervisors

  1. Seniors

  1. Assistants

  1. Consultants, Subcontractors

TOTAL

11)On separate sheets, provide the résumés of personnel who would be committed to this engagement. The Company should indicate whether each such person is licensed to practice as a certified public accountant in Missouri. The Company should also provide information on the governmental auditing experience of each person, including information on relevant continuing professional education for the past three years and membership in professional organizations relevant to the performance of this audit. Please note that the Manager and Supervisor should be committed to the engagement for its duration, including option years, subject to normal promotion and attrition.

Attachment 4: Proposed Time and Price

Part A – Proposed Time and Price – FY2014-2015

A total all-inclusive maximum price for the 2014-2015 audit engagement must be stated. The total all-inclusive price bid is to contain direct and indirect costs, including all out of pocket expenses. The schedule of professional fees and expenses that support the all-inclusive maximum price must be completed. The cost of special services described in this RFP should be disclosed as separate components of the total, all-inclusive maximum price.

FY2015 Proposed Worker Hours

Worker Hours / x / Rate Per Hour / = / Total
  1. Partner/Owner
/ $ / $
  1. Manager
/ $ / $
  1. Supervisor
/ $ / $
  1. Senior
/ $ / $
  1. Assistant
/ $ / $

FY2015 Proposed Price for Engagement

The table below serves to itemize the total costs for the annual audit activities. The costs are to include the estimated hours and costs from above.

Audit Activity / FY2015
1) / Base Audit Report, including Management Letter, Activity Accounts and Continuing Disclosure Data / $
2) / Federal Program Audit / $
3) / Financial Statements and Note Disclosures / $
TOTAL 1 and 2 / $
TOTAL 1 and 2 and 3 / $
Travel / $
Typing, Clerical and Report Production / $
Other (Please Specify) / $
Total all-inclusive maximum price for 2014-2015 / $
Part B – Proposed Time and Price – FY 2015-2016

A total all-inclusive maximum price for the 2015-2016 audit engagement must be stated. The total all-inclusive price bid is to contain direct and indirect costs, including all out of pocket expenses. The schedule of professional fees and expenses that support the all-inclusive maximum price must be completed. The cost of special services described in this RFP should be disclosed as separate components of the total, all-inclusive maximum price.

FY2016 Proposed Worker Hours

Worker Hours / x / Rate Per Hour / = / Total
  1. Partner/Owner
/ $ / $
  1. Manager
/ $ / $
  1. Supervisor
/ $ / $
  1. Senior
/ $ / $
  1. Assistant
/ $ / $

FY2016 Proposed Price for Engagement

The table below serves to itemize the total costs for the annual audit activities. The costs are to include the estimated hours and costs from above.

Audit Activity / FY2016
1) / Base Audit Report, including Management Letter, Activity Accounts and Continuing Disclosure Data / $
2) / Federal Program Audit / $
3) / Financial Statements and Note Disclosures / $
TOTAL 1 and 2 / $
TOTAL 1 and 2 and 3 / $
Travel / $
Typing, Clerical and Report Production / $
Other (Please Specify) / $
Total all-inclusive maximum price for the 2015-2016 / $
Part C – Proposed Time and Price – FY 2016-2017

A total all-inclusive maximum price for the 2016-2017 audit engagement must be stated. The total all-inclusive price bid is to contain direct and indirect costs, including all out of pocket expenses. The schedule of professional fees and expenses that support the all-inclusive maximum price must be completed. The cost of special services described in this RFP should be disclosed as separate components of the total, all-inclusive maximum price.

FY2017 Proposed Worker Hours

Worker Hours / x / Rate Per Hour / = / Total
  1. Partner/Owner
/ $ / $
  1. Manager
/ $ / $
  1. Supervisor
/ $ / $
  1. Senior
/ $ / $
  1. Assistant
/ $ / $

FY2017 Proposed Price for Engagement

The table below serves to itemize the total costs for the annual audit activities. The costs are to include the estimated hours and costs from above.

Audit Activity / FY2017
1) / Base Audit Report, including Management Letter, Activity Accounts and Continuing Disclosure Data / $
2) / Federal Program Audit / $
3) / Financial Statements and Note Disclosures / $
TOTAL 1 and 2 / $
TOTAL 1 and 2 and 3 / $
Travel / $
Typing, Clerical and Report Production / $
Other (Please Specify) / $
Total all-inclusive maximum price for the 2016-2017 / $

Attachment 5: Proposed Engagement Schedule

Include a proposed schedule for completing the audit. Missouri statute requires that the audit be completed, approved by the Board of Education and submitted to DESE prior to December 31.

Activity / Timeframe
  1. Conduct Entrance Conference

  1. Commence Interim Audit Work

  1. Complete Interim Audit Work

  1. Commence Final Audit Work

  1. Complete Final Audit Work

  1. Review Draft of Audit Report with Assistant Superintendent for Business & Technology and Accounting Coordinator

  1. Conduct Exit Conference

  1. Submit Final Report to Board of Education

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