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Harlan Run Community Newsletter
Important Message To Our Homeowners
Welcome New Neighbors
Three new homeowners have moved into our beautiful community this year let’s welcome all of them.
March 24 – Mr. & Mrs. Holmes – 25 Englewood Terrace
August 8 – Ms. D. Mayhew – 160 Tasley Court
September 15 – Mr. & Mrs. Budka – 96 Hargrove Circle
Dear Homeowner:
Please homeowners lock your car/trucks if they are left on your driveways, and do not leave anything valuable within sight. Also it might be wise to leave your garage and back lights on during the night if your home does not have motion sensor lights. Also keep in mind any vandalism or theft should be reported to the local Police, as the Board of Directors has no authority to pursue.
Thank you!!
Board of Directors
Harlan Run Homeowners Association
Mark Your Calendar: Next Harlan Run Community Meeting!!
Join us for our Annual Community Association meeting on November 5th at 7:00 PM. The meeting is going to be held in the building behind the CNB Bank on Route 9 going toward Hedgesville. Come out to learn what is going on in your neighbor, ask questions, get to know the Board of Directors and meet your neighbors. You will be glad you came!
This November two Board of Director positions will be open President Steve Salmiery, and Member @ Large Todd Doub will not be seeking re-election. If any homeowner is interested in any of these positions and would like to be added to the ballot, please send your name and address to the Board of Directors.
Current Harlan Run Board of Director’s & Committees
Harlan Run Homeowner Association – P.O. Box 4224 – Martinsburg, WV 25402
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President: Steve Salmiery
23 Tasley Court
Term expires November 2008
Vice President: Tom Harris
401 Holden Drive
Term expires November 2009
Secretary: Janice Carne
72 Hargrove Circle
Term expires November 2009
Treasurer: Anthony Sneska
304 Holden Drive
Term expires November 2009
Member at Large Todd Doub
51 Tasley Court
Term expires November 2008
Harlan Run Homeowner Association – P.O. Box 4224 – Martinsburg, WV 25402
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Email address:
Harlan Run Homeowner Association – P.O. Box 4224 – Martinsburg, WV 25402
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Important Note:
Please keep in mind that all Board of Director’s are volunteers no one is paid and all of us have a regular full time job. Therefore when emailing, calling or writing, please be patient we will follow-up on all correspondence within a reasonable time.
Harlan Run Homeowner Association – P.O. Box 4224 – Martinsburg, WV 25402
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Neighborhood Watch Committee – Position is still open!!
If anyone is interested in starting up the Neighborhood Watch Committee, please feel free to get in touch with one of the Board of Directors and we will help to assist in any way possible in getting the committee started.
Harlan Run Homeowner Association – P.O. Box 4224 – Martinsburg, WV 25402
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Architectural Review (ARC)
Harlan Run Homeowner Association – P.O. Box 4224 – Martinsburg, WV 25402
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Written approval for all exterior additions and changes must be received BEFORE YOU BEGIN your project. Please remember it is the goal of our HOA to maintain an aesthetically pleasing neighborhood. It is in the best interest of our community, the value of your property, and required by the covenants. Applications of Architectural Change are available from Harlan Run’s Website www.geocities.com/harlanrun . Printout and complete the form and mail it to the address below. Within 30 days of receipt the completed application you will be notified if it is approved or disapproved. (This does not mean it will take 30 days to provide an answer).
Applications should be mailed to:
Harlan Run HOA Association
P.O. Box 4224
Martinsburg, WV 25402
Harlan Run Homeowner Association – P.O. Box 4224 – Martinsburg, WV 25402
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Community News and Issues – Fall Is Here!
Recreational Vehicles, ATV’s and the Like
As per Article VIII Section 19 “RV, Trail bikes, snow mobiles, All Terrain vehicles, mini bikes and
Similar vehicles may be STORED in a garage located on any lot, but NONE of such vehicles shall be otherwise placed, parked, USED or permitted to remain in or on any lot or road within the properties.”
Harlan Run Homeowner Association – P.O. Box 4224 – Martinsburg, WV 25402
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Dumping
Complaints have been received with regard to neighbors dumping loads of dirt and grass clipping at the end of Englewood Drive also it seems that some homeowners are dumping grass clippings into the storm drains. PLEASE!! The storm drains are not there for that purpose this could hinder the water flow in our development during a rainy season and cause flooding. Properly dispose of your yard waste at the county landfill or recycle centers, not within the community. If anyone living within Harlan Run and is seen dumping anywhere within the development will be cause for a fine.
HELP KEEP OUR COMMUNITY BEAUTIFUL!!!
Stop Signs/Speed
Stop signs are installed throughout the community intersections as a safety for our community. Please pay attention while driving and abide by the STOP SIGNS and SPEED LIMIT. We have young children playing within our community. Let’s keep our community safe for our children.
Trash
Trash bins are to be put out NO Earlier than 6:00 pm the day before pick-up. It seems that some homeowners are putting their trash out as early as Saturday when pick-up is normally on Monday morning. Trash Bins should be stored within your garage, storage shed or stored behind a screen so that they can not be seen by other home within your development.
Pets
An incident has been reported that a loose dog owned by a Harlan Run Homeowner was running freely in the community. Please keep your dogs on your own property leased or fenced. There is a Berkeley County Dog Ordinance, if you have questions pertaining to the ordinance it can be found within the Berkeley County Dog Ordinance Section 4 and 5.
Please pick up after your pet(s) when walking them in the community. Pets must be leashed at all times within Harlan Run & Berkeley County unless they are fenced.
Gravel
Remember the gravel is needed on the easements to assist with drainage, please if you live near any corners and the gravel is spilled over the road take time and sweep it back into the easements. The Board of Director’s are currently researching ways of preventing this in the near future.
SIGNS
Please remember One For Sale Sign per home within Harlan Run Subdivision. If more than one per home is located anywhere within our subdivision they will be collected and stored at one of the Board of Director’s homes. Please if you are looking for your missing signs contact the Board of Director’s as we might be holding them for pickup.
**All temporary signs need to be taken down after the event has taken place.
Harlan Run Homeowner Association – P.O. Box 4224 – Martinsburg, WV 25402
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Homeowner Dues Increase
The 2009 Homeowner Dues will be increased by 10% this coming year to $181.50. All homeowners should receive their invoices sometime in December, please keep in mind the dues are considered past due on February 1st 2008. Finance Charges will be charged monthly starting February 1st, 2009 and occur monthly.
Architectural Applications
Approvals:
· # 72 – Adding 18 x 36 In-ground Pool.
· # 86 – Adding In-ground Pool and White Vinyl Fence.
· # 74 – Adding 10 x 12 Shed with siding and asphalt shingle roof to match the house.
· # 75 – Adding Shed with siding and asphalt shingle roof to match the house.
· # 75 – Altering and repairing the driveway with black asphalt.
Not Approved:
· # 75 – Above ground Pool
Thanks to all homeowner’s who have filed the proper paperwork.
Financials for 2008
Harlan Run2008 Budget Comparison Y-T-D
September 9, 2008
Income / Budget / Jan - Sept 08 / Variance
Assessment Fees / 22,034.27 / 22,034.27 / 0.00
Interest income / 0.00 / 182.43 / 182.43
Total Income / 22,034.27 / 22,216.70 / 182.43
Expense
Postage and Delivery / 225.00 / 99.90 / 36.12
Bank Service Charges / 100.00 / 0.00 / 100.00
Miscellaneous / 75.00 / 0.00 / 75.00
Corporation Expenses/Collections / 80.00 / 30.00 / 0.00
Insurance / 2,400.00 / 0.00 / 2400.00
Accounting/Taxes / 175.00 / 230.00 / (55.00)
Attorney Fees / 1,000.00 / 0.00 / 1,000.00
Printing and Reproduction / 200.00 / 0.00 / 200.00
Repairs/Maintenance / 100.00 / 0.00 / 100.00
Road Maintenance / 6,800.00 / 5,724.00 / 1,109.80
Landscaping Est.@ 1800.00 / 1,370.00
Snow Removal Est.@ 5000.00 / 3,354.00
Total Expense / 11,155.00 / 5,690.20 / 5464.80
Net Income / 10,879.27 / 16,526.50 / 5,647.23
Total Checking/Saving as of 9/9/08
Checking / 11,581.83
Road Fund Money Market Account / 10,182.43
Total Income / 21,764.26
Road Fund Expenses & Income / Road Fund Savings
Estimated cost to resurface First Phase roads 12 - 15 year life per each phase if maintained properly. / 46,000.00
Estimated in Road Fund within 8 years ($7260 * 8) / 58,080.00 / 10,182.43 / 141% 1yr
Neighborhood Information and Telephone Numbers
Emergency / 911Berkeley County Schools / 304-267-3500
MARC Transit Administration / 410-539-5000 or 202-637-7000
Berkeley County Information / 304-267-5000
Office of Emergency Services / 304-263-1345
County Clerk / 304-264-1927
Berkeley County Sheriff (non-emergency) / 304-267-7000
Animal Control Center / 304-263-4729
City Hospital / 304-264-1000 ER 304-264-1215
Mountaineer Gas Co dba Allegheny Power / 800-255-3443
Comcast / 888-COMCAST (266-2278) (Cable)
Verizon / 304-954-6200 (Telephone)
Mountain State Electric / 304-267-3100 (Electrician)
American Home Improvements (Gerald Grance) / 304-886-6098 (You need it done they do it)
Shawley’s / 301-797-4887 (Propane)
V.E. Mauck Plumbing & Supplies / 304-267-7042 (Plumber)
Power Play Hauling, Inc. / 301-898-3010 (Hauling)
Shenandoah A/C & Heating, Inc. / 304-728-3531 (Air Conditioner & Heating)
S & L Landscaping (Steven Nick) / 304-229-1128
TruGreen Chemlawn (Rod Hinkle) / 301-707-5514
Martinsburg Contractor, LLC / 304-263-9780
G P Wilt Electric / 540-974-8887
BST Handyman Service (Brian Tolstyka) / 703-728-7849 or bsthandyman.net
Advanced Air Services (Jim) / 1-877-441-HEAT (very good service)
HomeTeam Pest Defense (Rick Millirons) / 1-877-724-7241
REVOCABLE UNINSTRUCTED PROXY
(Given to another person to vote, as he/she seems fit)
I/WE______and ______,
OWNERS OF THE PROPERTY KNOWN AS ______,
Being in good standing of the Harlan Run Homeowner Association under the provision
of the by-laws do hereby grant MY/OUR proxy to ______who is (circle the correct) a Homeowner or Managing Agent.
(Please note that if you assign your proxy to The Board of Directors, the proxy will only be used for the purpose of constituting a quorum, and not for the purpose of voting. If you assign your proxy to another homeowner the proxy will be used for constituting a quorum and for the purpose of voting.)
This proxy will be used for the meeting scheduled to be held November 7, 2007
Or any subsequent meeting that would be held within sixty (60) days should a quorum not be achieved at the aforementioned meeting.
______
Signature of Owner PRINT name of Owner
______
Signature of PROXY Holder PRINT name of Proxy Holder
______
Date Date
Return by ______to:
The Harlan Run Homeowners Association, Inc.
P.O. Box 4224
Martinsburg, WV 25403
To be completed at meeting;
Initials of vote tabulator verifying validity of Proxy
Initials authorizing authenticity of Proxy as an Original
Harlan Run Homeowners Association, Inc.
Architectural Change Request
Name: ______
Address:______Lot#:______
Owner’s Mailing Address:______
Day Phone:______Evening Phone:______
DESCRIPTION OF PROPOSED EXTERIOR CHANGE OR ALTERATION. Include as much detail as possible including photograph or drawing, materials to be used, style, color and other helpful information. Provide a SITE PLAN or SURVEY showing where improvements are located. If the work is to be performed by someone other than the homeowner, please provide the contractor’s name and telephone number if known. Attach a separate sheet if more space is needed. PLEASE ALLOW APPROXIMATELY “4” WEEKS FOR RESPONSE.
Estimated beginning date: ______Projected completion date: ______
Signatures:
Signatures of at least four (4) property owners who are most affected because they are adjacent and/or have a view of your change is required. Should one of your neighbors disapprove, please indicate with the reason for their disapproval noted in the comments section. Their signatures indicate an awareness of your intent and do NOT constitute approval or disapproval.
Name: ______Name:______
Address: ______Address: ______
Lot: ______Lot: ______
Signature: ______Signature: ______
Phone: ______Phone: ______
Name: ______Name:______
Address: ______Address: ______
Lot: ______Lot: ______
Signature: ______Signature: ______
Phone: ______Phone: ______
Comments: ______
______
I understand that approval does not relieve me of the responsibility for obtaining any and all necessary Building Permits, variances, and/or observing all local zoning ordinances. If approved by the Board of Directors I agree to make the changes under the terms and conditions as specified in the approval letter. All improvements must be on my property or property lines. If any portion of the Association property is disturbed or damaged by either my contractor, or myself then I agree to be responsible for and to restore the common elements to their original condition(s).
Date: ______
Signature of Applicant: ______
BOARD OF DIRECTORS ACTION:
Date Received: ______
______Approved
______Approved according to the conditions on attached letter
______Disapproved
Approval/Denial By: ______Date: ______
Submit To: Harlan Run HOA – Attn: ARC Committee
PO Box 4224
Martinsburg, WV 25403
Harlan Run Homeowners Association
PO Box 4224
Martinsburg, WV 25402
Harlan Run Homeowner Association – P.O. Box 4224 – Martinsburg, WV 25402