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This is to give us sufficient information relating to your function. The person/s that completed the separate permit application are responsible for all the detail pertaining to this event.
Application Form /Name (as per permit application):
Email::
Phone:
Approximately how many people attending this function: / Date of function:
What type of function will you be holding? Birthday party, wedding ceremony, reception, private function etc:
Where will you hold your event : Please tick box / Secret Moonlight / Eva’s Café / Shade Garden
Central Green / Cycad Garden / Eco House
Heritage Lawn / Holtze Lawn / Fountain Area
Coconut Grove
Other- If other, please explain which area and confirm with Event Coordinator:
What times have you booked your function for so we can isolate the sprinkles and confirm gate closures with security? Include setup and clean up times. / Start time: / Finish time:
If you are having a wedding ceremony what time are you planning to start the ceremony:
What type of entertainment will you have?
DJ, Band etc. / Is there a sound system being set up for your function?
What type of catering, setup/ display will you have?
Dance floor, stage, lighting, towers etc. Please provide names of company/ies:
Will you need access to power and what type?
Who will be in charge of clean up after your function? Please provide contact name and number for this person (this person will be responsible for clean-up and if this is not completed satisfactorily it may result in bond monies being withheld): / Name:
Number: ______
Email:______
There is no confetti allowed. Are you using any other forms of celebration?
Rice, bubbles, flower petals etc. / Yes
If yes, please make sure there is not a lot left in the area. / No
Will there be liquor at your function / Yes
If yes please ensure that you fill out the liquor permit application / No
Will you be using ice at your function? / Yes
If yes, please do not tip ice onto the grass (it burns it), tip onto garden bed or take with you. / No
Are you planning to place any fixtures in the lawn such as marquees, star pickets, etc.? / Yes
If yes, please discuss this with the Events Coordinator to make sure these are allowed. / No
Will you need vehicle access to the site? / Yes
If yes, what types of vehicles will be accessing the site?
______/ No
Would you like to submit a photo of your function setup or wedding? This will be used to give others ideas for their function and possible be used by the gardens website or promotional material. If yes, you can email your photo and details to
Please contact the Events Coordinator on 8999 4433 for any other queries.
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