TA Centre, Brambles Farm, MIDDLESBROUGH, TS3 8DS
Telephone Civil:Middlesbrough Military Extension
Facsimile: /
Reference: 34/1107
See Distribution Date:6 October2006
ADMINISTRATION INSTRUCTION – COMMON PURPOSE 2006
GENERAL
1.Common Purpose is a high profile event involving leaders from a number of organisations from the Teesside area who participate in a 12 month programme, where they discuss key issues about the local community. Brambles Farm TAC will be the host for a Common Purpose Leadership dayon Wed 22 Nov 06. Background information about the organisation is at Enclosure 1.
TIMINGS
2.Below outlines the timingsfor the day’s activities:
Ser / Time / Event / Location / Remarks(a) / (b) / (c) / (d) / (e)
1 / 0730 hrs / Meet Director / Foyer / RSM
2 / 0800 hrs / Breakfast / Hall / RSM/RCWO
3 / 0845 hrs / Opening address / Hall / Director/CO
4 / 0900 hrs / Discussions / Hall / Common Purpose staff
5 / 0945 hrs / Refreshmentsdiscussions / JRC/Hall / Common Purpose staff
6 / 1200 hrs / Lunch / Hall / RSM/RCWO
7 / 1230 hrs / Discussions / Hall / Common Purpose staff
8 / 1530 hrs / Refreshments / JRC / RSM/RCWO
9 / 1545 hrs / Discussions / Hall / Common Purpose staff
10 / 1730 hrs / Refreshmentsdiscussions / JRC/Hall / Common Purpose staff
11 / 1830 hrs / Closing address / Hall / Director
12 / 1845 hrs / Departure / Hall / Director
3.On Arrival. The names of all participants and speakers will be given to the MGS by the RSM on Tue 21 Nov 06, in order thatcar passes can be issued on arrival. The MGS is then too directthe participants to the far side of the car park in front of RHQ. All car passes are to be handed in to the guardroom on departure.
DRESS
4.Dress for all Regt’l personnel involved will be CS 95.
RATIONS
5.The RCWO is requested to provide the following catering requirements:
Ser(a) / Time
(b) / Type
(c) / Location
(d) / Qty
(e) / Remarks
(f)
1 / 0800 hrs / Breakfast / Hall / 40 / * 20 x vegetarian
2 / 0945 hrs / Refreshments / JRC / 40
3 / 1200 hrs / Lunch / Hall / 40
4 / 1530 hrs / Refreshments / JRC / 40
5 / 1730 hrs / Refreshments / JRC / 40
6 / 1845 hrs / Evening Meal / JRC / 40 / * 20 x vegetarian
6.Refreshments. For the 3 refreshment breaks, the RCWO is requested to provide the following:
a.Tea, Coffee and biscuits.
b.Orange Juice.
c.Fresh drinking water.
d.Fruit.
7.Special Dietary Requirements. At breakfast, the RCWO is requested to provide a vegetarian option for 20x persons. (Para 5 ser 1 refers).
EQUIPMENT
8.The RQMS is requested to provide the following equipment by 1400 hrs, on Tue 21 Nov 06:
a.14 x Dining Tables (7 x tables for JRC and 7 for the hall).
b.42 x Dining Chairs.
c.1 x Tea Urn.
d.1 x Flip Chart.
e.1 x Easel and Whiteboard (c/w pens/eraser).
FUNDING
9.OC/PSAO HQ Sqn is requested to pay for the purchase of rations etc from the admin account. This will be claimed back from the N of E RFCA(SaBRE) once the RCWO has raised a final bill.
MANPOWER
10.OC/PSAO HQ Sqn is requested to provide 2x fatigue men toassist with the setting up of the drill hall on Tue 21 Nov 06 and to act as admin staff to assist with the smooth running of events on the actual day. Names of the nominated personnel are to be submitted to the RSM by NLT COP Tue 14 Nov 06.
MEDICAL
11.Any medical emergencies will be referred to JamesCookUniversityHospital and will be coordinated by the RSM.
SECURITY
12.Brambles Farm duty SPSI is to initiate OP WIDEAWAKE at 0900 hrs on Wed 22 Nov 06. Any irregularities are to be reported to the RSM immediately.
SUMMARY
13.In order for the leadership day to run smoothly and for all Common Purpose participantsto leave with a positiveimpression of 34 (N) Sig Regt, it is incumbent on all Brambles Farm personnel involvedon the day, toact in a professional and polite manner at all times. This is vital in the continuing effort tomaintainingand fostering goodworking relationsbetween the Regiment and leaders of the local community.
WO1 (RSM)
for CO
Enclosures:
1.Common Purpose Background Information.
Distribution:
15 (NE) Bde
N of E RFCA – FAO SaBRE
Common Purpose – Programme Director
PSAO HQ Sqn
RQMS
RCWO
SPSI HQ Sqn
Duty PSI
MGS
Copy to:
CO
Trg Maj
QM
RAO
Adjt
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