WILLOW CREEK PASS VILLAGE ASSOCIATION

BOARD OF DIRECTORS MEETING

North Routt Charter School

August 4, 2017

6:00pm

Board Members Present: Steve Warnke,Carol Peregoy, Jeanne Lodwick, Chris Chase, Stan Wagoner, Rick Pettit

Board Members Not Present: Erik Engeseth

Double H Management: Sue Hochreiter Hans Hochreiter

Guests: Josh Nowak, Zirkel Wireless, Annick Chappot-Look, Wade Look , John Twitchell

Call to Order: 6:10pm.

Presentation to the Board-Josh Nowak Zirkel Wilderness

  • Josh Nowak was in attendance to discuss the possibility of constructing a wireless transmission tower in the area.
  • Detailed notes from Steve W.(attached)

Status of Association Fence Repairs

  • John Twitchell reported that our current contractor has hired Chase Fix @ Round Mountain Ranch to subcontract with Kris to complete the fence mending on the North and west end of the subdivision. John & Carol and others cleared the debris on a 1/4mile of fence near Swordfish. The southern fence line almost complete
  • All fencing up by June 15th for the future
  • One of the boundary pins by Beaver Canyon was found. Fence is there. Survey not needed.
  • Proposed a fence line maintenance volunteer days, one in spring, one in the Fall for members to adopt fence line sections to help put up, lay down fencing. Double H will check with insurance for liability issues of neighbors volunteering.
  • John & Jeanne will work on the grant for a possible extension. Double H will give them copies of invoices for work completed.

Minutes

Motion: Stan moved to approve June2017 minutes. Steve 2nd. All approve.

Financial Review

  • Board reviewed financials as of July 31, 2017. Total road work expense was $67, 204.28. Snow removal will increase. The contractor is establishing the additional mileage on Olive St. All Class A owners will share in the increase this year.
  • Executive Session
  • Accounts receivable-past accounts receivable collected $8,000. Three (3) owners accounts have not responded at all. The board instructed Double H to continue with the collection process as outlined in the governing documents.
  • Legal action was initiated by one owner and the Board authorized Steve Warnke to deal and negotiate for the action with WCPVA attorney. As of today the association attorney complied with the opposing attorney’s request for the detailed examination of documents..

ECCReport –Steve W.

  • Building/construction matters:
  • Lot 58, Filing 1 – 57430 Golden Tide – new detached garage – still in review process
  • Lot 48, Filing 2 – 57750 Longfellow – 2nd driveway - $1,000 road damage deposit – sent letter to owner
  • Inquiry on possible trespassing/mowing path – resolved – no trespassing occurring
  • Inquiry on detached garage requirements – 57725 Saturn Ct.

Covenant compliance matters

Lot 262, Filing 2 - state of disrepair - sent letter – no response as of 7/30/17. Sue said owner called and wanted pictures of problems.

Lot 404, Filing 2 - abandoned house, state of disrepair - sent letter – phone responses – appears that owner will be rectifying the matter

Lot 246, Filing 2 – sent letter – received written response – corrections completed

Culvert matter –

Lot 254, Filing 2 - need culvert to be installed - sent letter – no response as of 7/30/2017

Term Limits

This is as stated at the 2016 Annual Meeting. Jeanne will not run again. Carol P has sold her Class B lot. Representation is needed for Class B, C & D. Carol could run for At Large position or if no one else is interested in running for Class B. Carol could be representative for one year..

Class A-Chris Chase term ends 2019

Class A-Stan Wagoner terms ends 2018

At large-Steve Warnke term ends 2018

Class C-Rick Pettit term ends 2017

Class D-Erik Engeseth terms ends 2017

Class B- Carol Peregoy term ends 2018

At large-Jeanne Lodwick term ends 2017

Next Board Meeting- Friday, August 31st, 6pm atNRCS.

Adjourn-8:00pm

Respectfully submitted,

SueHochreiter

Double H Mgmt