National Capital Chapter of ASHRAE - Board of Governors Meeting Minutes
February 17, 2016
Location: Phone Conference
Prepared By: Alec Petrillo-Groh, Secretary
Officers / Name / Phone / E-mail / In AttendancePresident / Laura Petrillo-Groh / / x
President-Elect / Omar Hawit / / x
Vice President / Jeff Colby / / x
Treasurer / Morgan Stevens / / x
Secretary / Alec Petrillo-Groh / / x
Sr. Governor / Andrew Rhodes /
Governor #1 / Stephen Niez / / x
Governor #2 / Amy Boyce /
Governor #3 / Ryan Westlund / / x
Governor #4 / Nick Barrett / / x
Committee Chairs / Name / Phone / E-mail / In Attendance
Programs / Nick Barrett /
Membership / Ryan Westlund /
Membership / Mike Morder / / x
Research Promotion / Bryan Oliva / / x
Research Promotion / David Yankovich / / x
Reception / Erin Miller / / x
Reception / Lauren Zelinski /
Finance / Jeff Colby /
CTTC / Omar Hawit /
Student Activities / Mikelann Scerbo / / x
Student Activities / Michael Spencer / x
Website / Lauren Zelinski / / x
Newsletter / Jon Rumbaugh /
Directory / Michael Hoffacker / / x
Golf Outing / Mike Morder / / x
Technology Awards / Patti Gunderson /
Winter Party / Erin Miller /
Winter Party / Amy Boyce /
YEA / Jon Rumbaugh /
YEA / Dan McGee / / x
Sustainability / Amy Boyce /
Historian / Melonee Jenkins /
Women in Engineering / Laura Morder / / x
Women in Engineering / Israa Ajam / / x
Honors and Awards / Andrew Rhodes /
C.K. Mem. Scholarship
Refrigeration / Alec Petrillo-Groh /
Gov’t Activities – Nat. / Kinga Porst /
Gov’t Activities – Local / Roger Chang /
Engineers Week IEEE / Mary Opalka /
Ilona Johnson / / x
Item # / Discussion Item / Status
0 / Meeting called to order at 6:04 p.m.
Quorum was reached with 8 of 10 board members present / Closed
1 / Opening Remarks
· Thank you to all the BOG and committee chairs! / Closed
2 / Approval of Previous Minutes
· ACTION: Alec to fix the meeting date in the header and Israa’s email address.
· VOTE: Ryan motions to approve the January 6th, 2016 BOG Meeting minutes, as revised. Morgan seconds the motion. Motion carries unanimously. / Closed
3 / Treasurer’s Report & Budget – Morgan Stevens
· Morgan presents a current status of the chapter finances
· Expenses are following the budget closely
· Still owed money by Winter Party sponsors
· Committee chairs may collect checks, then send to Treasurer, to simplify the process
· Taxes have been paid
· ACTION: Candidates for budgeted YEA leader training to be identified by BOG.
· Credit card fees are factored into and absorbed by meeting cost, all other payments to have a percentage added when paying by credit card.
· Bank of America website payment option to be ready for next meeting
· ACTION: Morgan to forward bank account statements to the BOG / Closed
4 / Programs Meeting Update – Nick Barrett
March Meeting
· In progress: dinner speaker lined up, but working on PES
· ACTION: Southland to work on getting someone for a DOAS PES.
April Meeting
· Cogen topic booked for Dinner presentation in lieu of the PES
· Concerns with Refrigerants topic in the PES spot (time)
· ACTION: Laura to check with Karim to see if he could do the PES instead of Dinner. / Open
5 / Committee Reports
C.K. Memorial Scholarship
· No report
CTTC – Jeff Colby
· No report
Engineers Week (E-Week) – Mary Opalka
· No report
Finance – Jeff Colby
· No report
Golf Outing – Mike Morder
· Golf outing is in good shape: at half capacity
· To consider alternative sponsorship opportunities (e.g. longest drive, etc.)
· Contract in hand, Mike to review and sign
Government Activities (Local) – Roger Chang
· No report
Government Activities (National) – Kinga Porst
· No report
Historian – Melonee Jenkins
· No report
Honors and Awards – Andrew Rhodes
· No report
Membership – Ryan Westlund, Mike Morder
· Making a statement with PAOE; going to win by a lot
· Ryan passes list of delinquents for BOG members to contact those known
· Not all chapter dues are being routed from Society to the Chapter. Ryan following up.
· Second of two membership events to be held in April.
· Assigning mentors to all new YEA members
· New ASHRAE sunglasses acquired, which are beautiful
Newsletter – Jonathan Rumbaugh
· Send Jonathan articles and bios by the February 22nd, to be included with the Newsletter going out on the 24th
· Theme – Research Promotion
· ACTION: Student activities to provide an article
· ACTION: Women in ASHRAE to provide an article
Programs
· See Item #4 above
Reception – Erin Miller, Lauren Zelinski
January Meeting
· PES
o 77 registered, 69 attended (of the 8 no-shows, four didn’t pay)
· Dinner
o 90 registered, 82 attended (3 walk-ins, 11 no-shows, 2 didn’t pay)
· 22 of 33 season tickets used
Refrigeration – Alec Petrillo-Groh
· No Report
Research Promotion – Bryan Oliva, David Yankovich
· Considering a sponsored event (all costs), entrance fees to RP. Looking at April 26 for a cornhole tournament, possibly at Whitlows on Wilson Blvd.
· To consider receipt upon request for charitable donation
Student Activities – Mikelann Scerbo, Michael Spencer
· Thank you volunteers for Futures Cities!
· Discover Engineering Family Day (DEFD) on February 27th à can still volunteer
· UMD event with speaker planned
· Article written about DEFD
· ACTION: Volunteers interested in February 25th TV spot, promoting DEFD, to reach out to Mikelann.
· Science and Engineering Festival in mid-April
· STEM night at Maury Elementary on May 5th
Sustainability – Amy Boyce
· No report
Technology Awards – Patti Gunderson
· No report
Venue – Omar Hawit
· No report
Website – Lauren Zelinski
· Ongoing issue, not getting notifications when new members added or job posting
· Biggest opportunity for improvement
· Continued shame for committee chairs’ website posts
Women in ASHRAE (WiA) – Israa Ajam, Laura Morder
· Mentoring event went well; looking at another event in May
· ACTION: Interested sponsors for the May event to contact Israa or Laura
· Collaborating with Baltimore (Jen Leach)
· ASPE started a Women in ASPE group, following the success of WiA
· Israa involved with Society ad hoc committee for WiA, brainstorming ideas for PAOE
Young Engineers in ASHRAE (YEA) – Jon Rumbaugh, Dan McGee
· Joint happy hour with IES. Penn social likely. Probably before march meeting.
· YEA event in May. Looking at CarPool in Ballston.
· ACTION: Lauren and Jonathan to work on implementing idea for Q/A forum for PE study group.
· Ilona suggests looking into group rates with third party PE study material companies
PAOE Points – Laura Petrillo-Groh
· DRC assigned points not yet entered
· Committee chairs to review and enter points
· ACTION: Laura to send out PAOE summary
Government Activities – Roger Chang via Laura Petrillo-Groh
· Roger officially selected as a voting member on committee for next code cycle for DC Green and Energy Code. Aiming to adopt an outcome based code provision.
Winter Party – Erin Miller, Amy Boyce
· No Report
· ACTION: Erin/Amy to follow up with Morgan about any outstanding invoices. / Open
6 / Old Business
· None / Closed
7 / New Business
· Bylaws to incorporate new logo, new format, and grassroots government affairs committee. Mandated by society, so no votes necessary. If deviations necessary other than those allowable here, will need approval through votes. Laura to update.
· DC Council of Engineering and Architectural Societies (DCCEAS) luncheon paid for, 10 seats. Wednesday, February 24th. Still need 8 people. At Holiday Inn in Rosslyn. Interested parties contact Omar or Morgan.
· Stephen volunteers for future cities next year.
· Stephen suggests making early CRC reservations. / Open
Next Meeting Info / Upcoming Events
· Next BOG on March 23rd at AHRI / Open
8 / · VOTE: Nick motions to adjourn. Ryan seconds.
· Meeting adjourned at 8:01 PM
The above is the writer’s understanding of the issues discussed and decisions made at the subject meeting. Any omissions or corrections should be brought to one’s attention in writing.
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