Invicta Primary School Induction Pack Policy
This policy was written in agreement with the children, parents, staff and governors of Invicta Primary School.
It is based on the guidance of the five outcomes of the Educational Agenda of Every Child Matters (Be Healthy, Stay Safe, Enjoy and Achieve, Make a Positive Contribution, Achieve Economic Well-being) and takes into account the varying learning styles of children and adults at Invicta in a dyslexia friendly environment
Our Vision
To provide a high quality learning and teaching environment where every child and adult has the opportunity to develop to their full potential.
‘Not for thy self only’
Policy written:Staff consultation period:
Agreed by staff:
Ratified by governors:
Date due for review:
TUTOR INDUCTION PACK
FOR INVICTA PRIMARY SCHOOL & CHILDREN’S CENTRE
CONTENTS
· Introduction to school/centre
· *Service Level Agreement
· *Risk Assessment Template
· *Safeguarding Guidance
· *Reporting a concern
· Fire Evacuation Procedure
· *Check List
· *Parent Questionnaire
· *Evaluation Sheet
· *Register
· *Enrolment Form
· *Signing out sheet (for parent/carer to sign on collection)
· *Photograph and filming consent form
*Pages to be signed or complete
INTRODUCTION
Welcome to Invicta Primary School/centre & Children’s Centre– we hope you will have a rewarding and satisfying experience running your group/activity. This Induction pack was written to give you all the information you should need to feel confident and secure about delivering sessions at Invicta. If you are not clear about anything at any time, please do ask.
Invicta Primary School/centre & Children’s Centre is a 1 form entry school/centre with 226 students on role and an attached Children’s Centre.
We have an active parents group who help with fundraising and organising events in school/centre, and a school/centre council who help inform the Headteacher and Governors of their needs to enable us to enhance communication, which in return enables us to improve activities or introduce new activities in school/centre or signpost within our local area.
Our school/centre newsletter helps us to publicise our school/centre activities and would encourage you to have an input in promoting your activity/club/activity.
We wish you every success in running your activity/club/Activity.
Marie Corbett
Headteacher
SERVICE LEVEL AGREEMENT
COMMITTMENT TO ATTEND
I (enter your name) agree to run the (enter activity name) for a period of (enter amount of time activity/club is running for) or until the school/centre has stated that the activity is no longer required. If I am unable to run this activity I will inform the school/centre giving 24hrs notice and endeavour to find a substitute Tutor. We are an inclusive school/centre and would expect all students/families to be catered for.
CHILD PROTECTION
By signing the Safeguarding Guidance you are agreeing to adhere to the school/centres Safeguarding Guidelines and agree to adhere to its content. If you report any concerns, please complete the Reporting a Concern form and return it to school/centre as soon as possible.
PREMISES
The school/centre agrees to provide the premises for your activity and the use of school/centre equipment upon request
RISK ASSESSMENTS
Service Providers need to produce their own risk assessment yearly or more often if the activity changes for the services that they are providing in the Centre. Service Providers need to ensure that they:
· Sign the visitors’ book each time they attend the centre/school
· Provide the centre/school with a copy of the risk assessment that has been carried out.
· That S.P will give regular feedback to the Centre, stating any concerns or ideas that they may have.
· Report broken equipment at the end of each session.
FIRE PROCEDURE
The school/centre Fire Evacuation Policy is enclosed in this pack. It is your duty of care to carry out the instructions described.
FIRST AID AND ADMINISTRATION OF MEDICATION
You must adhere to the school/centre’s policy on First Aid and Medication and Intimate Care Policy. Parents/carers must be kept informed at all times. Please complete the Reporting a Concern form if necessary and return it to school/centre.
REGISTRATION
You are expected to complete a register for each session and for the Children’s Centre to have completed a Children’s Centre registration form. This register must be handed back to school/centre at the end of each session.
If you have SEN students or vulnerable families registered for your activity, please contact the school/centre for further information.
PUPIL SAFETY DURING AND AT THEN END OF THE SESSIONS
(not applicable to Children’s Centre)
Each child in your group will be given a simple enrolment form to complete or a family registration form. This will include details to be completed about who is going to collect them or the procedures for them at the end of the session. It is your duty of care to ensure that the correct person collects the student. If the enrolment form states that the student is allowed to walk home alone, please record this on the signing out sheet. This sheet must be handed into school/centre at the end of each term.
EVALUATION
To enable your Activity/club to continue and to possibly help with future funding/planning, it is imperative evaluation is completed at the end of each term. This evaluation must be handed into the school/centre at the end of each activity. You can chose to do a group evaluation, therefore entering numbers into the relevant boxes, or encourage students to complete these themselves.
DRESS AND APPEARANCE
A persons dress and appearance is a matter of choice and self-expression. However, you should consider the manner of dress and appearance appropriate to your professional role, which may be different to that adopted in your personal life. You should ensure that you are dressed safely and appropriately for the tasks you will be undertaking. If you chose to dress or appear in a manner that could be considered as inappropriate, you could render yourself vulnerable to criticism or allegation.
In doing this you will promote a positive and professional image.
GIFTS
You should be aware of the Local Authorities guidance or school/centre’s policy including the arrangements for the declaration of gifts received and given.
There are occasions when children or parents wish to pass small tokens of appreciation to you e.g. Christmas or as a thank you and this is acceptable. However, it is unacceptable to receive gifts on a regular basis or of any significant value. Contact School/centre for more details.
TRANSPORTING CHILDREN
Wherever possible and practical it is advisable that transport is undertaken other than in private vehicles, with at least one additional adult to the driver acting as an escort. Copies of the Escorts CRB should be provided to the school/centre.
By signing this document, you are agreeing to adhere to its content.
PRINTNAME: ...... ……………..
SIGNATURE: ...... ……………...
DATE: ...... ………………...
NAME OF CONTACT IN SCHOOL/CENTRE (please print name): ……………………………………………
SIGNATURE OF SCHOOL/CENTRE CONTACT: ...... …….
DATE: ...... ………………..
ACTIVITY RISK ASSESSMENT
Activity/Task for Risk Assessment:Who is involved:
What is involved:
Who is at risk?
What are the hazards? / What are the risks?
What control measures are in place? / What additional measure are needed?
This Risk Assessment is to be read, understood and signed by the owner of the event
They will act on the recommendations and share the findings with all personnel involved
Name of Event Owner (please print):
Signature of Event Owner :
Date:
Assessment completed by (print name):
Signature:
Status:
Date: / Assessment authorised by (print name):
Signature:
Status:
Date:
Review Date (within 1 year):
Example Risk Assessment
Activity/Task for Risk Assessment:The use of the school/centre playground and its equipment for mainstream users and outside lettings
Who is involved:
Members of the public
Adults and children
People with disability possible
What is involved:
Playground Equipment
Some equipment designed for special needs students
Includes:
Wobbly walking frames, rope climbing frames, Balance beam frames, long plaited rope swing, crawl tunnel tube surrounded by low partition fencing
Wheelchair roundabout, wheelchair swings surrounded by low barrier fences
Ball play cage includes high frame basket goals at either end. Surrounded by high fencing
All with soft ground surfaces
Who is at risk?
Children and young people
Adults through inappropriate use of the equipment
What are the hazards?
1. Slips trips and falls from use of playground equipment
2. Injuries from improper use of disability equipment
3. Injuries from collision with moving equipment
4. Visitors may bring animals leaving faeces into the playground area
5. Unwanted attention of the school/centre from its close proximity to the playground
6. Collisions from users cycling in the playground area
7. Public smoking in a Greenwich no smoking site / What are the risks?
1. Mild to severe harm possible from slip trips and falls injuries
2. Mild to severe harm possible from injuries caused by inappropriate behaviour
3. Mild to severe harm possible from injuries caused by collision with equipment
4. Infection from contact with animal faeces. Slipping from contact with animal faeces
5. Burglary/ break in/vandalism to the school/centre. Vulnerable staff and students during the day and the occupied boarding unit during evening and nighttimes
6. Mild to severe harm possible from collisions from cycling
7. Contamination/inhalation of playground users and damage to soft play surface
What control measures are in place?
Soft play surfaces in play areas
Climbing/balancing equipment is low level
Supervised use of playground by students during school/centre hours
Fencing around playground with some extended overhangs
/ What additional measure are needed?
Painted line to highlight boundary of swing areas
Public signs to identify:
1. Care needed when using the playground and equipment
2. Children and young adults to be supervised by a responsible adult
3. Age limit restriction on use of equipment to 13years and under
4. Unsuitable for babies and toddlers
5. Adults are prohibited from using the equipment
6. Reporting system of faults, hazards or damage while in use identifying contact name and telephone number
7. No smoking signs necessary
8. Extended playground fencing to include anti climb mesh
9. Extended playground fencing to cover boundary with school/centre
This Risk Assessment is to be read, understood and signed by the owner of the event
They will act on the recommendations and share the findings with all personnel involved
Name of Event Owner (please print):
Signature of Event Owner :
Date:
Assessment completed by (print name):
Signature:
Status:
Date: / Assessment authorised by (print name):
Signature:
Status:
Date:
Review Date (within 1 year):
Page 11 of 26
SAFEGUARDING GUIDANCE
Safeguarding Children in GreenwichExtended School/centres and Before and After School/centre Activities
Brief Guidance and Agreement
Each school/centre/Children’s Centre should have in place robust safeguarding policies and procedures for use by staff and volunteers during the normal school/centre day and during any extended activity directly controlled by the school/centre or under the management or supervision of school/centre staff.
Where the school/centre is being used for an activity not controlled by the school/centre, there should be a clear, written agreement stating who is responsible for each element of the child protection procedures and whose procedures should be followed. All procedures must comply with guidance given in ‘Safeguarding Children and Safer Recruitment in Education’ (DfES, 2006), which came in to force in January 2007, and with the London Safeguarding Board Child Protection Procedures.
Contents
1. Responsibilities of School/centre Governing Bodies and Head Teachers
2. Recruitment, selection and vetting of staff and volunteers
3. Dealing with concerns about children
4. Codes of conduct, including physical contact with pupils and restraint
5. Contact between child and adult service users
6. Signatories to the Agreement
1. Responsibilities of School/centre Governing Bodies and Head Teachers
The responsibilities of Governing Bodies are set out in the document ‘Safeguarding Children and Safer Recruitment in Education’ (DfES, 2006) which came in to force in January 2007.
The guidance states:
“The governing body of a school/centre controls the use of the school/centre premises both during and outside school/centre hours, except where a trust deed allows a person other than the governing body to control the use of the premises, or a transfer of control agreement has been made. Governing bodies can enter into transfer of control agreements in order to share control of the school/centre premises with another body, or transfer control to it. The other body, known as the ‘controlling body’, will control the occupation and use of the premises during the times specified in the agreement. Transferring control of the premises to local community groups, sports associations and service providers can enable school/centre facilities to be used without needing ongoing management or administrative time from school/centre staff.
Where the governing body provides services or activities directly under the supervision or management of school/centre staff, the school/centre’s arrangements for child protection will apply. Where services or activities are provided separately by another body, the governing body should seek assurance that the body concerned has appropriate policies and procedures in place in regard to safeguarding children and child protection and there are arrangements to liaise with the school/centre on these matters where appropriate.”
The following extract from the DfES guidance helps to further clarify the above:
Many primary and secondary school/centres already offer breakfast and after school/centre activity/clubs and other services. This provision is developing further as part of the extended school/centres agenda, with all school/centres offering a wide range of services by 2010, including childcare, study support, a range of family learning and parental support, swift and easy referral to a range of specialised services for pupils and community use of the school/centre’s facilities such as sports and ICT. These services will be offered either on the school/centre site, on other school/centre sites, or through other providers.
Requirements placed upon school/centres relating to existing staff and volunteers at the school/centre will extend to incorporate those involved in the provision of extended services. So where the governing body provides services or activities directly under the supervision or management of school/centre staff, the school/centre’s arrangements for appointments, recruitment and vetting checks and record keeping will apply. Where school/centres are planning to deliver childcare directly, they should contact Ofsted for information about the registration process as childcare provision for children aged under eight must currently be registered separately by Ofsted.