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Executive Committee

Meeting Minutes1 of 14

May 5, 2004, nr

EXECUTIVE COMMITTEE MINUTES

Wednesday, May 5, 2004

MEMBERS: / PRESENT:
B. Smith, Chair / B. Smith
K. Leibovici, Vice-Chair / K. Leibovici
B. Anderson / B. Anderson
E. Gibbons / E. Gibbons
M. Phair / M. Phair

ALSO IN ATTENDANCE:

Councillor A. Bolstad

A. B. Maurer, City Manager
A. Sinclair, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER

Mayor B. Smith called the meeting to order at 9:31 a.m.

Councillors B. Anderson and K. Leibovici were absent.

A.2.ADOPTION OF AGENDA

MOVED M. Phair:

That the May 5, 2004, Executive Committee meeting agenda be adopted with the addition of the following item:

E.5.a. C Bylaw 13720 – Edmonton Aboriginal Urban Affairs Committee Bylaw

CARRIED

FOR THE MOTION:B. Smith; E. Gibbons, M. Phair.

ABSENT:B. Anderson, K. Leibovici.

A.3.ADOPTION OF MINUTES

MOVED M. Phair:

That the April 21, 2004, Executive Committee meeting minutes be adopted.

CARRIED

FOR THE MOTION:B. Smith; E. Gibbons, M. Phair.

ABSENT:B. Anderson, K. Leibovici.

Councillors B. Anderson and K. Leibovici entered the meeting.

B.PROCEDURAL MATTERS

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

The Committee exempted items D.2.a., D.2.b., E.4.b. C, E.4.f. C, E.4.i., E.4.j., E.5.a. C and
in-private item E.1.a. C for debate.

MOVED M. Phair:

D.3.STATUS OF REPORTS

D.3.a.109 Street Corridor – from Argyll Road in the South to the High Level Bridge (B. Anderson/M. Phair)

That the revised due date of May 19, 2004, be approved. / Planning and Dev.
Due: June 9, 2004

D.3.b.Review of City Policy C480A – Naming Development Areas, Roads, Parks and Municipal Facilities

That the revised due date of July 21, 2004, be approved. / Planning and Dev.
Due: July 21, 2004

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.C2003 Investment Committee Annual Report

That Executive Committee recommend to City Council:

That the April 15, 2004, Corporate Services Department report 2004COF046 be received for information.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.CBylaw 13587 - To Designate the Jasper Block at 10514/20 – Jasper Avenue as a Municipal Historic Resource 

That Executive Committee recommend to City Council:

1.That Bylaw 13587 be given the appropriate readings.

2.That the Rehabilitation and Maintenance Incentive Agreement (Schedule C of Attachment 1 of the April 7, 2004, Planning and Development Department report 2004PDP018), which recommends the payment of up to $150,000 to encourage the designation and rehabilitation of the Jasper Block Building as a Municipal Historic Resource, be approved.

E.4.c.CNotice of Intention to Designate the First Presbyterian Church located at 10025105Street as a Municipal Historic Resource 

That Executive Committee recommend to City Council:

1.That the City Clerk serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the April 21, 2004, Planning and Development Department report 2004PDP036) to the owner of the property occupied by the FirstPresbyterian Church, located at 10025 105Street in accordance with Section 26 of the Historical Resources Act.

2.That the General Manager of Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate the First Presbyterian Church.

3.That funding of $150,000 for this project be provided from the Heritage Reserve.

E.4.d.CNotice of Intention to Designate the Dr. Terwilligar Residence located at 10727 – 125 Street as a Municipal Historic Resource 

That Executive Committee recommend to City Council:

1.That the City Clerk serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the April 21, 2004, Planning and Development Department report 2004PDP038) to the owner of the property occupied by the Dr. Terwilligar Residence, located at 10727 - 125 Street, in accordance with Section 26 of the Historical Resources Act.

2.That the General Manager of Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Dr.Terwilligar Residence.

3.That funding of $25,000 for this project be provided from the Heritage Reserve Fund.

E.4.e.CNotice of Intention to Designate the Charles Barker Residence located at 10834 – 125 Street as a Municipal Historic Resource 

That Executive Committee recommend to City Council:

1.That the City Clerk serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the April 21, 2004, Planning and Development Department report 2004PDP066) to the owner of the property occupied by the Charles Barker Residence located at 10834 - 125 Street, in accordance with Section 26 of the Historical Resources Act.

2.That the General Manager of Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Charles Barker Residence.

3.That funding of $15,000 for this project be provided from the Heritage Reserve Fund.

E.4.g.CNotice of Intention to Designate the Orange Hall located at 10335 – 84 Avenue as a Municipal Historic Resource 

That Executive Committee recommend to City Council:

1.That the City Clerk serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the March 19, 2004, Planning and Development Department report 2004PDP072) to the owner of the property occupied by the Orange Hall located at 10335 - 84 Avenue, in accordance with Section 26 of the Historical Resources Act.

2.That the General Manager of Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Orange Hall.

3.That funding of $15,000 for this project be provided from the Heritage Reserve Fund.

E.4.h.CNotice of Intention to Designate the Oblats Maison Provinciale located at 9916 – 110 Street as a Municipal Historic Resource 

That Executive Committee recommend to City Council:

1.That the City Clerk serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the April 21, 2004, Planning and Development Department report 2004PDP073) to the owner of the property occupied by the Oblats Maison Provinciale, located at 9916 – 110 Street, in accordance with Section 26 of the Historical Resources Act.

2.That the General Manager of Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Oblats Maison Provinciale.

3.That funding of $73,000 for this project be provided from the Heritage Reserve Fund.

CARRIED

FOR THE MOTION:B. Smith; B. Anderson, E. Gibbons, K. Leibovici,

M. Phair.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.Major Purchases (M. Phair)

“Recently Executive Committee and City Council reviewed the request from Economic Development Edmonton (EDE) for funds to purchase new seating. Although the question was asked about seeking ‘bids’ on the purchases, it would appear the process was not as thorough as expected. I would like the following information:
  1. Is Administration aware of the process that EDE goes through when undertaking major expenditures?
  2. Does Administration know if the EDE Board has established policies on major purchases, and does the Board review such proposed expenditures?
  3. Does Administration play any oversight role in reviewing major expenditures for EDE?
  4. On major capital expenditures, is the relationship of City Council/Administration with EDE the same as it is with the Edmonton Police Service?”
/ City Manager
Due: July 7, 2004
D.1.a. cont.
City Manager
Due: July 7, 2004

B.PROCEDURAL MATTERS

B.2.TIME SPECIFICS AND DECISION TO HEAR

MOVED M. Phair:

That Executive Committee hear from the following delegations:

D.2.b.Partially Completed Neighbourhoods (M. Phair)

J. Brown, Urban Development Institute

R. Sieben, representing Melcor and Urban Development Institute

E.4.i.Issues and Concerns Generated by Higher Density Housing

L. Anderson, Edmonton Regional Home Builders Association.

P. Jackson, Pals Surveys and Associates Ltd.(to answer questions only)

P. Cavanagh, Urban Development Institute

CARRIED

FOR THE MOTION:B. Smith; B. Anderson, E. Gibbons, K. Leibovici,

M. Phair.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.f.CNotice of Intention to Designate the Hyndman Residence located at 10123-136 Street as a Municipal Historic Resource 

MOVED K. Leibovici:

That item E.4.f. C be dealt with now.

CARRIED

FOR THE MOTION:B. Smith; B. Anderson, E. Gibbons, K. Leibovici,

M. Phair.

MOVED K. Leibovici:

That Executive Committee recommend to City Council:

1.That the City Clerk serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the March 16, 2004, Planning and Development Department report 2004PDP069) to the owner of the property occupied by the Hyndman Residence located at 10123 136 Street, in accordance with Section 26 of the Historical Resources Act.

2.That the General Manager of Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Hyndman Residence.

  1. That funding of $20,000 for this project be provided from the Heritage Reserve Fund.

CARRIED

FOR THE MOTION:B. Smith; E. Gibbons, K. Leibovici, M. Phair.

OPPOSED:B. Anderson.

E.4.i.Issues and Concerns Generated by Higher Density Housing 

S. Pragnell and T. Brockelsby, Planning and Development Department; and B. Latte, Transportation and Streets Department, made presentations.

L. Anderson, Edmonton Regional Home Builders Association, made a presentation and answered the Committee’s questions.

P. Jackson, Pals Surveys and Associates Ltd., answered the Committee’s questions.

P. Cavanagh, Urban Development Institute, made a presentation and answered the Committee’s questions.

S. Pragnell, L. Benowski, General Manager, and R. Caldwell, Planning and Development Department, answered the Committee’s questions.

MOVED B. Smith:

1.That Administration establish an interdepartmental committee to develop an action plan with solutions on:
a.the implications of small lot and multi-family housing for traffic circulation, zoning and site development regulations, built form and neighbourhood sustainability;
b.subdivision design issues concerning the relationship between circulation, low density small lot and multi-family housing and built form;
c.roadway standards and operational issues concerning circulation, access and parking related to low density small lot and multi-family housing and built form; and
d.the cost implications for the City of Edmonton to operate within current roadway standards and existing zoning regulations for small lot developments.
2.That the plan return to the August 25, 2004, Executive Committee meeting, as the first item of business. / Planning and Dev.
Due: Aug. 25, 2004
First Item of
Business

CARRIED

FOR THE MOTION:B. Smith; B. Anderson, E. Gibbons, K. Leibovici,

M. Phair.

Effect of Infill on Surrounding Communities – Smart Choices

MOVED B. Anderson:

That the Smart Choices implementation process look at infill as it relates to increased density and the effect such infill has on surrounding communities. The intent would be to recommend to Council principles that could assist in dealing with issues of height and density and their potential impact on neighbourhoods as well as local and downstream infrastructure. / Planning and Dev.
Due: July 7, 2004

CARRIED

FOR THE MOTION:B. Smith; B. Anderson, E. Gibbons, K. Leibovici,

M. Phair.

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.b.Partially Completed Neighbourhoods (M. Phair) 

J. Brown, Urban Development Institute, made a presentation and answered the Committee’s questions.

L. Benowski, General Manager, H. McRae and R. Caldwell, Planning and Development Department, answered the Committee’s questions.

MOVED M. Phair:

That the April 7, 2004, Planning and Development Department report 2004PDP049 be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION:B. Smith; B. Anderson, E. Gibbons, K. Leibovici,

M. Phair.

E.5.OTHER REPORTS

E.5.a.CBylaw 13720 – Edmonton Aboriginal Urban Affairs Committee Bylaw 

A. B. Maurer, City Manager; and K. Fung, Corporate Services Department (Law), answered the Committee’s questions.

L. Cardinal, Chair, Edmonton Aboriginal Urban Affairs Committee, answered the Committee’s questions.

D. H. Edey, City Clerk, answered the Committee’s questions.

MOVED M. Phair:

That Executive Committee recommend to City Council:

That Bylaw 13720 be given the appropriate readings.

CARRIED

FOR THE MOTION:B. Smith; B. Anderson, E. Gibbons, K. Leibovici,

M. Phair.

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Downtown Implementation Plan (M. Phair/J. Melnychuk) 

R. Caldwell, Planning and Development Department, answered the Committee’s questions.

MOVED M. Phair:

That the April 21, 2004, Planning and Development Department report 2004PDP063 be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION:B. Smith; B. Anderson, E. Gibbons, K. Leibovici,

M. Phair.

E.1.OFFICE OF THE CITY MANAGER

E.1.b.CFunding for the Spirit of Edmonton Band

Mayor B. Smith requested the permission of the Committee to make a motion without notice on providing funding to the Spirit of Edmonton Band.

MOVED E. Gibbons:

That Mayor B. Smith be allowed to make a motion without notice.

CARRIED

FOR THE MOTION:B. Smith; B. Anderson, E. Gibbons, K. Leibovici,

M. Phair.

MOVED B. Smith:

That Executive Committee recommend to City Council:

1.That one-year funding of $10,000 be provided to Edmonton Northlands for the purpose of development of the Spirit of Edmonton Band (Source of Funds: Council Contingency).

2.This item be time specific at 11:30 a.m., if exempted, at the May 11, 2004, City Council meeting.

CARRIED

FOR THE MOTION:B. Smith; B. Anderson, E. Gibbons, K. Leibovici,

M. Phair.

E.1.OFFICE OF THE CITY MANAGER

E.1.a. CCivic Agencies Recruitment – Appointment Recommendations from Executive Committee

MOVED M. Phair:

That the Committee meet in private at 1:30 p.m.

Sections 17, 23 and 24 of the Freedom of Information and Protection of Privacy Act.

CARRIED

FOR THE MOTION:B. Smith; B. Anderson, E. Gibbons, K. Leibovici,

M. Phair.

The Committee recessed at 12 noon.

The Committee reconvened at 1:30 p.m. in private.

MOVED M. Phair:

That the Committee meet in public.

CARRIED

FOR THE MOTION:B. Anderson, E. Gibbons, K. Leibovici, M. Phair.

ABSENT:B. Smith.

The Committee met in public at 3:34 p.m.

Councillor K. Leibovici presided.

Councillor A. Bolstad was in attendance.

MOVED M. Phair:

That Executive Committee recommend to City Council:

1.That the appointment recommendations as outlined in Attachment 1 of the May 5, 2004, Executive Committee Report 01 PRI be approved for the term ending December31, 2004.

2.That Attachment 1 of the May 5, 2004, Executive Committee Report
01 PRI, remain in private until approved by City Council. [Sections 17, 23, and 24 Freedom of Information and Protection of Privacy Act.]

CARRIED

FOR THE MOTION: B. Anderson, E. Gibbons, K. Leibovici, M. Phair.

ABSENT:B. Smith.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.b.CNotice of Intention to Designate Strathcona Public Library located at 8331 -104 Street as a Municipal Historic Resource. 

A. B. Maurer, City Manager; and R. Caldwell, Planning and Development Department, answered the Committee’s questions.

Councillor E. Gibbons and M. Phair requested this item be referred to City Council without a Committee recommendation.

E.4.j.Cost Effective Urban Development 

R. Caldwell, Planning and Development Department, made a presentation and answered the Committee’s questions.

L. Benowski, General Manager, Planning and Development Department; and A. B. Maurer, City Manager, answered the Committee’s questions.

MOVED K. Leibovici:

  1. That Administration report back to the August 25, 2004, Executive Committee meeting recommending:
  1. appropriate use of the municipal planning tools as outlined in the March 29, 2004, Planning and Development Department report 2004PDP068 that will encourage appropriate compact and cost-effective urban development.
  2. a series of strategies for Council’s consideration.
2. That the March 29, 2004, Planning and Development Department report 2004PDP068 be received for information. / Planning & Dev.
Due: Aug. 25, 2004

CARRIED

FOR THE MOTION:B. Anderson, E. Gibbons, K. Leibovici, M. Phair.

ABSENT:B. Smith.

N.NOTICES OF MOTION

Councillor K. Leibovici asked whether there were any Notices of Motion. There were none.

O.ADJOURNMENT

The meeting adjourned at 4:25 p.m.

______

CHAIRCITY CLERK

______

Executive Committee

Meeting Minutes1 of 14

May 5, 2004, nr

INDEX

EXECUTIVE COMMITTEE MEETING MINUTES

MAY 5, 2004

A.CALL TO ORDER AND RELATED BUSINESS......

A.1.CALL TO ORDER......

A.2.ADOPTION OF AGENDA......

A.3.ADOPTION OF MINUTES......

B.PROCEDURAL MATTERS......

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

B.2.TIME SPECIFICS AND DECISION TO HEAR......

D.ADMINISTRATIVE INQUIRIES AND RESPONSES......

D.1.ADMINISTRATIVE INQUIRIES......

D.1.a.Major Purchases (M. Phair)......

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES......

D.2.a.Downtown Implementation Plan (M. Phair/J. Melnychuk) 

D.2.b.Partially Completed Neighbourhoods (M. Phair) 

D.3.STATUS OF REPORTS 

D.3.a.109 Street Corridor – from Argyll Road in the South to the High Level Bridge (B. Anderson/M. Phair)

D.3.b.Review of City Policy C480A – Naming Development Areas, Roads, Parks and Municipal Facilities

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS......

E.1.OFFICE OF THE CITY MANAGER......

E.1.a. CCivic Agencies Recruitment – Appointment Recommendations from Executive Committee...

E.1.b. C Funding for the Spirit of Edmonton Band......

E.2.CORPORATE SERVICES DEPARTMENT......

E.2.a. C2003 Investment Committee Annual Report 

E.4.PLANNING AND DEVELOPMENT DEPARTMENT......

E.4.a. CBylaw 13587 - To Designate the Jasper Block at 10514/20 – Jasper Avenue as a Municipal Historic Resource 

E.4.b. CNotice of Intention to Designate Strathcona Public Library located at 8331 -104 Street as a Municipal Historic Resource. 

E.4.c. CNotice of Intention to Designate the First Presbyterian Church located at 10025105Street as a Municipal Historic Resource 

E.4.d. CNotice of Intention to Designate the Dr. Terwilligar Residence located at 10727 – 125 Street as a Municipal Historic Resource 

E.4.e. CNotice of Intention to Designate the Charles Barker Residence located at 10834 – 125 Street as a Municipal Historic Resource 

E.4.f. CNotice of Intention to Designate the Hyndman Residence located at 10123-136 Street as a Municipal Historic Resource 

E.4.g. CNotice of Intention to Designate the Orange Hall located at 10335 – 84 Avenue as a Municipal Historic Resource 

E.4.h. CNotice of Intention to Designate the Oblats Maison Provinciale located at 9916 – 110 Street as a Municipal Historic Resource 

E.4.i.Issues and Concerns Generated by Higher Density Housing 

Effect of Infill on Surrounding Communities - Smart Choices......

E.4.j.Cost Effective Urban Development 

E.5.OTHER REPORTS......

E.5.a. CBylaw 13720 – Edmonton Aboriginal Urban Affairs Committee Bylaw 

N.NOTICES OF MOTION......

O.ADJOURNMENT......