GREENUP COUNTY BOARD OF EDUCATION

GREENUP, KENTUCKY

BOARD MEETING

FEBRUARY 28, 2011 6:00 P.M. GREENUP CO. HIGH

AGENDA

I.  ROLL CALL
II.  DELEGATIONS

Pages …8-17 III. APPROVAL OF MINUTES

IV. OLD BUSINESS

Pages …18-29 1. GCHS Phase II Renovation Update/Payments and

BG4 Approval

V.  NEW BUSINESS/CONSENT

Pages …30-47 1. Fund Raising/Building Use Requests

2. Personnel

NONCONSENT AGENDA

Pages …80-81 1. Overnight Trip Requests

Page …82 2. Annual Greenbo Railroad Show Bus Use Request

3. Surplus Property Technology Department

Pages …83-162 4. Implementation and Impact Checks for District

Improvement Plan Review

Pages …163-167 5. Clarification of District Staffing Procedures

Pages …168-195 6. 2011-12 Tentative School Allocations

7. Approve Payroll Vendor-Liberty National

Page …196 8. Approve Proposed 2011-2012 School Calendar

Page …197 9. Approve Proposed 2012-2013 Working School Calendar

VI.  CLAIMS AND PAYROLL
VII.  MONTHLY BOARD REPORTS
VIII.  EXECUTIVE SESSION
IX.  ADJOURNMENT

BOARD MEETING

February 28, 2011 6:00 P.M. G.C.H.S.

TIME:_6:03pm

I. ROLL CALL
Mrs. Adkins _X__ Mr. Heineman _X__ Mrs. Whitt _X_

Mrs. Wellman _X__ Mrs. Miller _X__

Point of Order:

·  WMS – 2nd Place at Districts, 5th Place at Regionals

·  MMS -3rd Place at Districts

·  GCHS -2nd Place at Districts, 4th Place at Regionals

·  Donation Recognition – GC Food Service thanks Amvets Post 95 for $1,000 for Brown Bag Program

II. DELEGATIONS

·  Leslie Moyer, GCHS Academic Coach – Powerpoint presentation on the need for more Academic Team coaches

·  Marty Bayes, WMS & GCHS Science Olympiad Teams – Competing in Science Olympiad in Maysville on March 26, 2011. “Will the BOE help with bussing for the competition? This is the Regional competition. April will be the State competition if qualify.” Consensus from BOE to allow for transportation. Standard practice for Regional and State competition.

·  Stephanie Bentley – Community member – Expressed concern about staffing cuts; “Reciprocal agreement with other districts, have we considered eliminating the reciprocal agreements with other districts? Any cuts in the central office? Any consolidations? Extended Days more administrators? Preschool program? Looking for ways to save funds for teachers.”

·  Barb Cook – WES Principal – Allocations – “Changing of the Allocation Formula increased the teacher-student ratio thus the reduction of 17 teaching slots across the district. Our district has not gone through an organizational restructuring to eliminate the duplication of services. Taking a heavy cut at school level, should be cuts in other areas of the district. Cutting teaching slots should be the last thing. Losing this many slots will add more schools to missing the AYP. We are told we will have reduction in slots but can ask for Section 7 requests to receive back. Asking the BOE to reconsider allocation formula.”

III. APPROVAL OF MINUTES – Pages 8-17

Upon the recommendation of Superintendent Hall, _Heineman__ moved to approve the minutes of the meeting held January 24, 2011 and special meeting held
February 15, 2011, as submitted. _Miller______seconded the motion.

VOTE _5-0_

IV. OLD BUSINESS

1. GCHS Phase ii renovation update/payments – Pages 18-29

Update: Melinda Joseph-Dezarn, Ross-Tarrant Architects, Inc.

Upon the recommendation of Superintendent Hall,_Whitt___ moved to approve payment to Ross Tarrant Architects, Inc. in the amount of $1,221.46 for services from January 1, 2011 to January 28, 2011, as submitted. _Heineman_seconded the motion.

VOTE _5-0_

Upon the recommendation of Superintendent Hall,_Wellman_ moved to approve payment to Trace Creek Construction in the amount of $94,149.51 for General Contract services for GCHS Renovation Phase 2 for period ending January 28, 2011, as submitted. _Miller___seconded the motion.

VOTE _5-0_

Upon the recommendation of Superintendent Hall,_Heineman moved to approve BG-4 for bid package #2 of GCHS Renovation Phase 2 for Spray-Tec in the amount of $190,641.00 and submit to KDE for approval. __Adkins__seconded the motion.

VOTE _5-0_

Upon the recommendation of Superintendent Hall,_Miller__ moved to approve final payment to Spray-Tec in the amount of $30,442.44 for bid package #2 of the GCHS Renovation Phase 2 pending BG-4 approval from KDE. _Whitt__seconded the motion.

VOTE _5-0_

2. GCHS BASEBALL SCOREBOARD: bg-1

Roger Newton, District Athletic Director, discussed information from committee meeting. Jack McCleese, Building and Grounds Supervisor, stated that a building permit is not needed for the installation of the scoreboard.

_Heineman_ moved to approve the BG-1 for the GCHS Baseball Scoreboard in the amount of $0.00 and submit to KDE for approval. _Adkins_ seconded the motion.

Vote _5-0_

V. NEW BUSINESS/CONSENT

1. FUND RAISING/BUILDING USE REQUESTS – Pages 30-47

Upon the recommendation of Superintendent Hall, _Miller____ moved to approve Fund Raising/Building Use Requests as submitted. Wellman__ seconded the motion.

VOTE _5-0

**Note: Principal Approved Trips/Building Use Requests –review only–

Pages 48-79

2. PERSONNEL

Personnel for Board Information Only in accordance with KRS 160.390 (2)

EMPLOYMENT:

Angela Schaeffer – Bus Driver #59

Wanda Barton – Bus Monitor # 1002

Tammy Justice – Kitchen Manager AES

Daniel Meade – Assistant Girls Softball Coach GCHS

Bruce Hunt – Assistant Girls Basketball Coach GCHS

Anne Mackey – Cook/Baker GES

Kimberly Clark – Cook/Baker MES

Annette McCauley – Cook/Baker AES

Jarrod Book – Bus Driver #46

James Daniels – Bus Monitor #40

Michael Hughes – Assistant Boys Basketball Coach GCHS

Nolan Linthicum – Head Boys and Girls Track Coach GCHS

Allen Perry – Assistant Volleyball Coach GCHS

Wilma Osborn – Permanent Substitute Bus Driver

Substitute Bus Monitor: Michelle Stephens

Substitute Nurse: Rhonda Fannin

Substitute Teachers: Rhonda Fannin, Bruce Hunt, Timothy Lawson, Dirk Hollar, Joshua Shepherd, Ellen Colley, Karen Mauro

Voluntary Transfer:

Jackie Rister from Student Employment Coordinator to Paraeducator – GCHS

Amy Wilson from Paraeducator to Student Employment Coordinator – GCHS

Increase in hours due to availability of vacant hours:

Frances Royster 7 hrs. to 8 hrs. GES Cook/Baker

Kathy Mallory 7 hrs. to 8 hrs. GES Cook/Baker

Theresa Calder 5 hrs. to 6 hrs. WES Cook/Baker

Debbie Barker 6 hrs. to 8 hrs. WES Cook/Baker

Volunteers: Tyler Barnett, Diane Bradshaw, Samantha Branham, Robert Brown, Erica Burchett, Felicia Burnham, Shawn Burnham, Rhonda Byrd, Amanda D. Coffee, Preston Conley, Amanda Elliott, Andrew Elliott, Edwina Felty, Ronald Felty, Annette Grubb, Brandy Gullett, Kevin Harper, Jennifer Hill, Mark Hoffhines, Melissa Hoffhines, Angela Logan, John Mitchell, Aaron Montgomery, George Olsen, Gregory Perry, Theresa Perry, Brad Potter, Matt Sanders, Deborah Settles, Crystal Sparks, Michelle Spradlin, Crystal Steele, Sheila Sutton, Ray E. Webb

Termination of Contract: Dirk Hollar MMS - Math Teacher

Release of 2010-2011 Contract: Danielle Irby – Sp. Ed. Teacher GCHS

Maternity Leave: Christian Hinman 3/14/11 through remainder of school year

Resignation: Anne Mackey – Cook/Baker GES

NONCONSENT AGENDA

1. OVERNIGHT TRIP REQUESTS – Pages 80-81

Upon the recommendation of Superintendent Hall, _Miller____ moved to approve/disapprove WMS Academic Team overnight trip request to Lexington, Kentucky on March 12-14, 2011, to attend Governor’s Cup State Competition (using school bus) and financial support of $2,525. _Heineman____ seconded the motion.

VOTE _5-0_

Upon the recommendation of Superintendent Hall, _Heineman__ moved to approve/disapprove GCHS Academic Team overnight trip request to Lexington, Kentucky, on March 12-14, 2011 to attend Governor’s Cup State Competition

(using school van) and financial support of Hotel, Food, and Transportation at an amount not to exceed $2,000.00 in accordance with submitted Purchase Orders. _Whitt___ seconded the motion.

VOTE _5-0_

2. GREENBO RAILROAD SHOW BUS USE REQUEST – Page 82

Upon the recommendation of Superintendent Hall, __Wellman____ moved to approve Collis P. Huntington Railroad Historical Society bus use request for Tri-State Annual Railroad Show at Greenbo State Lodge on Saturday and Sunday, March 19 & 20, 2011. Cost of driver and bus use will be reimbursed by the society and insurance certificate will be provided. __Whitt______seconded the motion.

VOTE _5-0_

3. SURPLUS PROPERTY TECHNOLOGY DEPARTMENT

Upon the recommendation of Superintendent Hall, __Miller______moved to declare the following equipment surplus property. These servers are over five years old and are of little to no use:

11804 Compaq Server

11496 Compaq Server D314KJ44H087

11419 Compaq Server D307JQ21H020

11512 Compaq Server D307JQ21H013

11989 Compaq Server D311KJ44H161

11428 Compaq Server D307JQ21H019

11799 Dell Server 1RR4V61

_Heineman______seconded the motion. VOTE _5-0_

4. IMPLEMENTATION AND IMPACT CHECKS FOR DISTRICT IMPROVEMENT PLAN – Pages 83-162

Read and Review.

AES GES MES MMS WES WMS DISTRICT

5. CLARIFICATION OF DISTRICT STAFFING PROCEDURES –

Pages 163-167

Discussion to clarify the District Staffing Allocation as approved on 12/20/10 Board Order 156. Nothing new changed – the internal notes should not have been included in original document.

6. 2011-12 TENTATIVE SCHOOL ALLOCATIONS – Pages 168-195

Upon the recommendation of Superintendent Hall, _Heineman_ moved to approve the 2011-2012 Tentative School Allocations pursuant to 702 KAR 3.246(2) and Board Policy 02.4242 and 02.433, as submitted. _Miller___ seconded the motion.

VOTE _5-0_

7. APPROVE PAYROLL VENDOR-LIBERTY NATIONAL

Upon the recommendation of Superintendent Hall, _Heineman_ moved to approve Liberty National as a Payroll Vendor pending 10 employees sign up for direct debit, as submitted. _Adkins___ seconded the motion.

VOTE _5-0_

8. APPROVE PROPOSED 2011-2012 SCHOOL CALENDAR – Page 196

Upon the recommendation of Superintendent Hall, _Wellman__ moved to approve the proposed 2011-2012 School Calendar as submitted. Heineman____ seconded the motion.

VOTE _5-0_

9. APPROVE PROPOSED 2012-2013 WORKING SCHOOL CALENDAR – Page 197

Upon the recommendation of Superintendent Hall, _Miller____ moved to approve the proposed 2012-2013 Working School Calendar as submitted. _Whitt_____ seconded the motion.

VOTE _5-0_

VI. CLAIMS AND PAYROLL – Pages 198-236

Upon the recommendation of Superintendent Hall, _Heineman_ moved to approve Claims and Payroll, as submitted and direct Treasurer to pay same. _Whitt______seconded the motion.

VOTE _5-0__

VII. MONTHLY BOARD REPORTS – Pages 237-245

1.  Attendance

2.  Financial Position

3.  Financial Status Memorandum

4.  YTD MUNIS Report for General Fund

VIII. EXECUTIVE SESSION

Upon the recommendation of Superintendent Hall, ______moved to go into Executive Session at ______p.m. in accordance with KRS 61.810 (1)(c)(f) to discuss proposed or pending litigation against or on behalf of the district. ______seconded the motion.

VOTE _____

MEETING CALLED BACK TO ORDER AT ______P.M.

WORK SESSION

Set Work Session (Special Meeting) for Monday, March 14, 2011 at 4:00pm at the Central Office.

IX. ADJOURNMENT

_Wellman______moved that the meeting adjourn at _8:12_P.M.

_Heineman______seconded the motion.

VOTE _5-0_

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