1EASSDP (OFID&IDA) PROCUREMENT PLAN

I.General

  1. Project information:

Country: Rwanda

Borrower: Republic of Rwanda

Project Name: Rwanda Electricity Access Scale-up and Sector Wide Approach (SWAp)

Development Project (EASSDP)

Project ID No: P111567

Credit Number: IDA51930 and OFID 1483P

Request ID: R34

Responsible Agency: Energy Development Corporation Ltd (EDCL Ltd)

B.P. 537 Rwanda

Tel: 250-573666 Fax: 250-572976

  1. Bank’s approvalDate of the procurement Plan [Original: 9th June 2010 – i.e. Credit agreement signature date; Last revised update: 3rd March 2015]
  2. Date of General Procurement Notice: April 2009
  3. Period covered by this procurement plan: January 2014/June 2016

II. Goods and Works and non-consulting services

  1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement:

No / Procurement Method
(Goods and Works) / Threshold
in US Dollars / Prior Review Threshold in US Dollars / Comments
1 / ICB(Goods) / ≥300,000 per contract / ≥3,000,000 per contract
2 / LIB (Goods) / No specific ceiling / ≥3,000,000 / .
3 / NCB (Goods) / ≥25,000 < 300,000 / N/A
4 / Shopping (Goods) / < 25,000 per contract / N/A
5 / ICB (Works, Turnkey and S&I of Plant and Equipment) / ≥3,000,000 per contract / ≥15,000,000 per contract
6 / NCB (Works, Turnkey and S&I of Plant and Equipment) / < 3,000,000 per contract / N/A
7 / Shopping (Works) / < 25,000 per contract / N/A
8 / ICB (Non-Consultant Services) / ≥ 300,000 per contract / ≥3,000,000 per contract
9 / All Direct Contracting and Single-Source Contracts / No specific ceiling / >=100,000
  1. Prequalification.Bidders for Procurement arrangements involving international Competition shall be prequalified when appropriate in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines.
  2. Reference to (if any) Project Operational/Procurement Manual: Project Operational Manual to be produced with a Procurement section.
  3. Any Other Special Procurement Arrangements: N/A

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4.Procurement Packages with Methods and Time Schedule
Goods and Works and non-consulting services.
Ref. No / Contract (description) / Source of Funds / Proc methods / P.Q / Domestic Preference
(Yes/no) / Review by Bank (Prior/Post) / Expected Bid-Opening Date
1 / Engineering, procurement and construction contract for green field areas (Southern Zone: Muhanga and Ruhango Districts) / WB / ICB / n/a / No / Prior / 17-Oct-13
2 / Engineering, procurement and construction contract for green field areas (Northern Zone: Ngororero District) / WB / ICB / n/a / No / Prior / 22-Jan-14
3 / Engineering, procurement and construction contract for green field areas in MUSANZE and BURERA Districts (Lot10&11) in Nothernzone / WB / ICB / n/a / No / Prior / 27-Feb-15
4 / Tender to supply wooden poles, concrete poles and steels and accessories / WB / ICB / n/a / No / Prior / 3-Jul-14
5 / Tender to supply Overhead ACSR Conductor, Overhead ABC Twisted Cables, MV Insulators and MV & LV accessories / WB / ICB / n/a / No / Prior / 12-Sept-13
6 / Tender to Supply of distribution Transformers and MV Overhead Switchgear / WB / ICB / n/a / No / Prior / 22-Dec-14
7 / Tender for supply of service connection meters / WB / ICB / n/a / No / Prior / 14-Aug-14
8 / Tender for supply of Tools and equipment for linesman / WB / ICB / n/a / No / Prior / 02-Oct-14
9 / Tender to supply of various IT equipment for EARP / WB / NCB / n/a / No / Post / 29-May-14
10 / Tender to supply fuel for EARP vehicles and Trucks / WB / NCB / n/a / No / Post / 15-Aug-14
11 / Tender to supply Overhead ACSR Conductor, Overhead ABC Twisted Cables, MV Insulators and MV & LV accessories / WB / ICB / n/a / No / Prior / 8-Dec-14
12 / Tender to supply group life insurance for EARP staff / WB / SHOP / n/a / No / Prior / 25-Oct-15
13 / Tender for supply Linesmen Protective Equipment and clothing / WB / NCB / n/a / No / Post / 10-Aug-15
14 / Tender for supply of line constructions licences (PLS CARD and PLS Poles) / WB / SHOP / n/a / No / Post / 29-Sept-15
15 / Tender for supply of stores equipment and tools / WB / NCB / n/a / No / Post / 10-Oct-15
16 / Tender to supply office stationaries / WB / NCB / n/a / No / Post / 20-Jul-14
17 / Tender for upgrading and maintenance of the existing Financial and Accounting software (TOMPRO ) / WB / SSS / n/a / No / Prior / 10-Dec-15
18 / Tender to supply of steels poles and accessories / OFID / ICB / n/a / No / Prior / 23-Nov-14
19 / Supply of Transformers and MV/LV switchgears and accessories for MV/LV Grid strengthening / OFID / ICB / n/a / No / post / 23-Nov-14
20 / Plant Design, Supply, and Installation (epc) of Rukarara step up Substation and HV 110kv line Rukarara-Kilinda. / OFID / ICB / n/a / No / Prior / 14-Mar-13
21 / Tender for supply of hotel services for various EARP meetings for the year 2015/2016
22 / Supply of tires for the project cars / WB / NCB / n/a / No / Post / 15-Dec-15
23 / Tender to supply office stationaries / WB / NCB / n/a / No / Post / 15-Nov-15
24 / Tender for supply of maintenance services for EARP cars / WB / NCB / n/a / No / Post / 15-Nov-15
25 / WB: Tender to supply of concrete poles and Accessories / WB / ICB / n/a / No / Post / 20-Nov-15
26 / WB: Tender for supply of cables, conductors and accessories / ICB / n/a / No / Prior / 20-Nov-15
27 / WB: Tender to supply Transformers and Accessories / WB / ICB / n/a / No / Post / 20-Nov-15
28 / WB: Tender to supply energy meters / WB / ICB / n/a / No / Post / 20-Nov-15
III. Selection of Consultants
  1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants:

Selection Method
(Consultants) / Threshold / Prior Review Threshold
And other criteria / Comments
Quality and Cost Based Selection (QCBS) / Selection method and threshold are based on contract nature see para 2.1 Guidelines / ≥ $ 1,000,000
per contract
Quality Based Selection (QBS) / Selection method and threshold are based on contract nature see para 3.2 Guidelines / ≥ $ 1,000,000
per contract
Least Cost Selection (LCS) / Selection method and threshold are based on contract nature see para 3.6 Guidelines / ≥ $ 1,000,000
per contract
Selection Based on the Consultants Qualification (CQS) / Selection method and threshold are based on contract nature see para 3.7 Guidelines / ≥ $ 1,000,000
per contract
Single Source (SSS) (Firms) / Selection method and threshold are based on contract nature see para 3.9-3.12 Guidelines Selection method and threshold are based on contract nature see para 3.9-3.12 Guidelines / ≥ $ 1,000,000
per contract

1.1.1Individual Consultant (IC)

/ Individual Consultants (Based on Comparison of CVs)
See section V Guidelines selection and Employment of Consultants / ≥ $ 200,000 per contract ,
All TORs

1.1.2Individual Consultant (IC)

/ Individual Consultants (Single-Source Contracts) / ≥ $ 100,000 per contract ,
All TORs

Note: For consultants, less than the thresholds, the Bank reviews TORs

  1. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US $ 300,000 equivalents per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines.
  2. Any Other Special Selection Arrangements: N/A

4.Consultancy Assignments with Selection Methods and Time Schedule

Ref. No. / Description of Assignment / Selection
Method / Review
by Bank
(Prior / Post) / Expected
Proposals Submission
1 / Consultancy Services for impact evaluation phase 1 / CQS / Post / 03-Oct-2013
2 / Consultancy Services for impact evaluation phase 2 / CQS / Post / 14-Dec-2014
3 / Consultancy services for elaboration of technical specification of SWH / IC / Post / 13-Aug-2014
4 / consultant to supervise contracts as a Project Manager to mitigate the issue of partiality during contract management / LCBS / Post / 21- Jul- 2014
5 / Study to establish and advise on legal framework for new companies to replace EWSA / IC / post / 24-Dec-2013
6 / Study to undertake the Energy Sector Functional and Organizational restructuring of EWSA / IC / Prior / 20-Jan-2014
13 / Study to undertake scoping for Management Information System (MIS) / IC / Prior / 14-Jan-2014
15 / Audit study to undertake separation of assets / CQS / Prior / 16-Jan- 2014
17 / Short-term Consultant to Review Proposed Strengthening Projects for the EWSA HV and MV Networks / SSS / Prior / 15-Dec-2013
18 / Study to Review the EARP stores management systems and controls / IC / Post / 15-May-2015
19 / Updating ESMF and RPF for upcoming project and the Environmental and Social Audit of the ongoing project (the EARP) / IC / Post / 15-Mar-15
20 / Medium Term Generation and Financial Sustainability Plan for Rwanda’s Power Sector / SSS / Prior / 15-Mar-15
21 / Individual Consultant for the Review of the Bidding Documents and assistance in procurement of the Integrated Information Management System / SSS / Prior / 15-Mar-15
22 / Preparation of Resettlement Action Plans (RAP) / IC / Prior / 15-October -15
23 / Off-grid Strategy and Action Plan / SSS / Post / 15-October 15
24 / Recruitment of a legal & transaction Specialist for MININFRA / SSS / Post / 15-October 15

Rwanda Electricity Access Scale-up and Sector Wide Approach (SWAp)Development Project (EASSDP)

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