Contract Reference:

CF/2010/XXX

Title

(Acronym)

INSTITUTE NAME

Annex 1:Payment ScheduleRef:CF/2010/XXX

Payment No.

/

Amount in €

/

% of total

/

Payment Date

1

/

70%

/ 01/mm/yyyy / On signing of contract

2

/

30%

/ On achievement of the milestones and deliverables set out in annex 2and on receiptof a satisfactory PIReport

1+2

/

100%

Note 1:All payments are subject to the achievement of milestones and deliverables as set out in Annex 2, and to the submission of a satisfactory and timely project report. Final payment is subject to receipt by EnterpriseIreland of the project’s Final Report.

Note 2:Project expenditure must reach at least 70% of interim payments made before further claims can be submitted.

Note 3:EnterpriseIreland reserves the right to alter the payment schedule over the course of this contract.

Note 4:For the purpose of this agreement, all required deliverables as set out in Annex 2 should be submitted to EnterpriseIreland by electronic format (e.g. as a Word document). Paper documents are not required.

The following Notes apply to Annexes for the Informatics/ICT contracts

Note 5: (i)Disclosure of Foreground IP through “open source” publication, without the prior written consent of EnterpriseIreland to such publication, shall constitute a breach of Clause 8.1 of this Agreement.

(ii) Without prejudice to the generality of Clause 9 of this Agreement the Designated Institution shall not use “open-source” software as part of the Project without first ensuring that such use shall not affect its right to full and unfettered ownership of all Foreground IP.

Note 6: Where a Project deliverable is a tangible object (such as, for example, a circuit board, a printout of a software program or a physical substance) the Designated Institution shall not forward the object itself to Enterprise Ireland, but shall submit to Enterprise Irelanda document containing a description of the object, and such further documents containing such clarifying details as EnterpriseIreland may require. In addition the Designated Institution shall retain the object for inspection by EnterpriseIreland’s assessors for the period of this Agreement.

Project costs

This schedule incorporates any budget adjustments recommended during the assessment process and approved by the IRCC.

Category / Amount (€)
Pay:
Non Pay:
Consumables/Materials
Travel (Domestic)
Travel (Overseas)
Subcontract/Consultancy
Other
Capital (Equipment)
Total

Funding conditions:

1. Consultancy costs: Business consultant’s tasks and contract require prior agreement with your Technology transfer Office; consultant’s output to be shared with EI.

2. Travel outside the EU:Travel outside the EU must be agreed 2 months in advance of the intended travel date by completion of the relevant section of the “Project alteration Form” that can be downloaded from

The following notes apply to financial claims and ledgers forwarded to EnterpriseIreland.

Financial Claims:

When submitting financial claims with respect to this project, please note as a guide that the following costs are ineligible:

This list is non-exhaustive.

  • Any interests, or return on capital employed
  • Provisions for possible future losses or charges
  • Interest owed
  • Provisions for doubtful debts
  • Resources made available to a Grantee free of charge
  • Unnecessary or ill-considered expenses
  • Marketing, sales and distribution costs for products and services
  • Entertainment and hospitality expenses except such reasonable expenses accepted as wholly and exclusively necessary for carrying out the work under the Standard Grand Agreement
  • Fees and penalties (including prompt payment interest)
  • Recruitment costs, work permits/ visas, accommodation etc
  • Redundancy costs
  • Relocation costs
  • Interview expenses
  • Subsistence payments to visiting personnel who are not on the payroll of the institute
  • Protection of Intellectual property rights (separate support)
  • Cost of courses (unless the course relates directly to the project)
  • Membership fees (unless the membership relates directly to the project)
  • Subscription costs (unless the subscription relates directly to the project)
  • General stationary
  • Office Equipment
  • General phone charges
  • Provision of work space
  • Books (maximum of €1,500)
  • Any items which are detailed as Miscellaneous or General
  • Advertising
  • Consultancy (EI have set a limit of €900/day inclusive of all travel and expenses)
  • Petty Cash (Limit of €1,500 per project)
  • Travel & Expenses (unless destination, duration and activity is appropriate)

Financial Ledgers:

The financial ledgers for this projectmust contain the following:

  • Clear description
  • Supplier name
  • Category of expenditure
  • Amount
  • Invoice number

All travel or expense claims must include the persons name, destination and reason for travelling. A pay claim must in all cases include the person’s name.

Annex 2:

Administrative Details
Project Title
Acronym
Sector
Designated Institution
Department
Address
Principal Investigator
Principal Investigator Tel
Principal Investigator email
Collaborating Institution
Start Date
Completion Date
Duration (months)
Commercialisation Specialist

Annex 2:Financial Details:

Include employers PRSI contribution (@ current rate) and pension costs (where applicable up to15%). /
COST
Candidate & Position / Qualification currently held / % Time on Project / €
Salary
PRSI (10.75%)
Pension (≤15%)
Salary
PRSI (10.75%)
Pension(≤15%)
Salary
PRSI (10.75%)
Pension(≤15%)
Total

Justification (e.g. Postdoc 1 will carry out the work on XYZ etc.):

Non-pay: Materials

All items listed should be fully detailed.
Include what materials are needed and estimates of quantities and costings. / €
Total

Justification:

Non-pay: Travel (Domestic)

Please list person travelling and reason for travel. / €
Total

Non-pay: Travel (Overseas) Note funding condition on overseas travel, Page 3

Please list person travelling and reason for travel. / €
Total

Justification for all travel (e.g. trade show X or conference Y or company visits Z will provide valuable information for work packages g, h, and k etc):

Non-pay: Subcontract

Detail any costs relating to sub-contracting, consultancy etc.
Consultancy costs – consultant’s work plan and deliverables require TTOapproval prior to engagement. / €
Total

Justification:

Non-pay: Other

€
Total

Justification:

Capital (Equipment)

All items listed should be fully detailed.
Please include commercial quotation on items over €5000. / €
Total

Justification (e.g. the ABC analyser will be used for tasks 3, 5, and 7 etc.):

TOTAL Project COST€

Annex 2:Project Description

Confidential not to be released

Technical and Commercial Objectives:

Project Summary:

Project Description:

IMPORTANT: This is a standard “ project description” template and can be adapted to fit the project requirements e.g. Commercialisation WP 1, 2, 3 are standard recommended commercialisation work-packages but may not all be relevant to a project or may need to be modified to fit the project Commercialisation Workplan.

WP 1 / Commercialisation Workplan: Product & Market Awareness
Start Date / Month / Finish Date / Month
Manager
Contributors
Description / Background.
The Researcher will be expected to demonstrate how the technology will compare to others on the market.
The researcher needs to look at why someone would buy their technology. What benefit does it bring to the purchaser? What other options does a purchaser have, i.e. other technologies, performance criteria etc. What products/companies offer something similar (or an alternative) to a purchaser?
Consultancy
The PI should avail of consultancy , sourced with assistance of the Institute NameResearch Office and Technology Area, aimed at commercialising the work
Month
Milestones / M1.1 Identification of product, market and initial relevant segments / -
Deliverables / D1.1: Statement of Product, Uniqueness, Market benefit
D1.2: List of potential licensees, mentors, industry groups etc.
D1.3: Commercial intent of research group (start-up, licence, etc.) / -
-
-
WP 2 / Commercialisation Workplan: Industry Analysis
Start Date / Month: / Finish Date / Month
Manager
Contributors
Description / Background.
The researcher has built up a profile of how their product/technology compares to the existing products/technologies. It is important to understand how the industry is structured and where will the research technology potentially fit. Questions which are required to be asked are – where does my technology fit – what industries, who are the users, who buys the technology, is it integrated within another product, is it stand alone? Which market segments are relevant?
Product Description Example
The research team should draw up a document which addresses D1.1, and D2.1. The document is intended for posting in the public arena (that will not disclose IP sensitive information), web sites, exhibitions, posting to potential interested parties. The exact format may be prescribed by the Institute or take the form of a Technology Capsule.
Month
Milestones / M2.1:Desktop market survey of end-users, overall market size / value of market, expected market share for proposed technology
M2.2: Attendance at relevant industry trade show after IP review with Institute Name Research Office/Technology Area to prevent any IP disclosures
M2.3: Attend networking events, meetings with mentors, EI HPSU team.
M2.4: Data from technical WP’s to show product has expected/desired effect. / -
-
-
-
Deliverables / D2.1: Overview of the industry sector - including market size for the technology, where the product is positioned, e.g. relative to competitors, for targeting relevant segments of the market.
D2.2: Focused Market leads, - CEO, VC, licensees (from WP1:D1.2 above). / -
-
WP 3 / Commercialisation Workplan:Market Engagement
Start Date / Month / Finish Date / Month
Manager
Contributors
Description / Background
Active engagement with industry players – industrialists, investors, “showcase events”.
If the preferred commercialisation route is licensing, the PI and EI Commercialisation Specialist, in consultation with the Institute NameResearch Office, will develop a marketing strategy for the licensees identified in D2.2 (e.g. using the technology capsule and/or showcasing events). A 5 minute presentation or “Elevator Speech” outlining the commercial opportunity will be prepared. Professional legal advice will be sought to identify appropriate licensing deal structures for this technology.These interactions will only take place after appropriate IP protection (following engagement of patenting expertise) is in place and following advice from appropriate experts in EnterpriseIreland.
If the company formation route is being investigated, then development of a business plan outlining route to market will take place with help/advice from internal experts (in EI andInstitute Name) and external consultants if required.
Logos below should be shown on all presentations, brochures, web pages etc. to acknowledge funding source

See link below and click on download corporate mark for the EI Logo

Ireland’s EU Structural Funds logo and the EU flag are available to download form the Managing Authorities websites:
Month
Milestones / M3.1:Patent application filed
M3.2:Preparation of “Elevator Pitch” and presentations with Institute Name Research Office & EI Commercialisation Specialist
M3.3:Identification of key contacts / names of potential investors /industrial partners & potential licensees
M3.4: Meetings and interaction under NDA with people identified from M3.3
M3.5: Business plan identifying route to market strategy (start-up, licensing, joint venture, etc). / -
-
-
-
-
Month
Deliverable(s) / D3.1: Delivery of “Elevator Speech”
D3.2 :Business Plans and/or marketing strategy as in M3.5
D3.3 A presentation pack, where the technology can be presented to interested parties.
D3.4 A demonstration of the technology, where appropriate. / -
-
-
-
Critical go/no goCommercial Milestone / Please detail a major Commercial milestone for the project. / Month
WP 4 / Technical Workplan
Start Date / Month / Finish Date / Month
Manager
Contributors
Description
Month
Milestone(s) / Insert a numbered list of quantified milestones
M4.1.
M4.2.
Deliverable(s) / Insert a numbered list of quantified deliverables
D4.1.
D4.2.
WP 5 / Technical Workplan
Start Date / Month / Finish Date / Month
Manager
Contributors
Description
Month
Milestone(s) / Insert a numbered list of quantified milestones
M5.1.
M5.2.
Deliverable(s) / Insert a numbered list of quantified deliverables
D5.1.
D5.2.
WP 6 / Technical Workplan
Start Date / Month / Finish Date / Month
Manager
Contributors
Description
Month
Milestone(s) / Insert a numbered list of quantified milestones
M6.1.
M6.2.
Deliverable(s) / Insert a numbered list of quantified deliverables
D6.1.
D6.2.
Critical go/no go Technical Milestone / Please detail a major Technical milestone for the project. / Month
Technical risks / Describe the main technical risks associated with the project and the contingency plan for them. / Month
WP 7 / Project Management
Start Date / Month / Finish Date / Month
Manager
Contributors
Description / The PI will have overall responsibility for co-ordinating and delivery of the project.The PI will prepare reports on the project. A meeting will be held every 6 months or as agreed with representatives from EnterpriseIreland to which the TTO will also be invited.
Progress with Technical & Commercialisation Work Packages will be considered by EnterpriseIreland and continuation of funding will be dependant on achieving the agreed milestones and deliverables.
Any substantive changes in WPs/deliverables must have prior approval of EI through the Commercialisation Specialist
Month
Milestone(s) / M7.1.Kick-off meeting
M7.2. Project Review Meeting
M7.3: Final Project Meeting
Deliverable(s) / D6.1.
D6.2.

Summary of deliverables

Dx.x / Deliverable / Month
Due / Submit deliverable
to EI (Y/N)
D1.1 / Statement of Product, Uniqueness, Market benefit / Yes
D1.2 / List of potential licensees, mentor, industry groups / Yes
D1.3 / Commercial intent of research group / Yes
D2.1 / Overview of industry sector / Yes
D2.2 / Focussed market leads / Yes
D3.1 / Elevator Speech / Yes
D3.2 / Business Plan / Marketing Strategy / Yes
D3.3 / Presentation Pack / Yes
D3.4 / Demo of the technology, where appropriate / No
D4.1
D4.2

Reviews and reporting requirements

Nature of review/report / Date of review /report
Initial (Kick-off) meeting
6 month meeting
Project Review Meeting
Final report + meeting
Notification of new Intellectual Property to Technology Transfer Office / Updated as required

Final Deliverable

What the project aims to achieve (brief but specific)

GANTT CHART

CF Single StageRev-011/17