Thursday, 27 September 2018

[Name

Address 1

Address 2

Town

County

Postcode]

Dear [Name],

LU[XXXXX]Contract for the [supply/provision of XXXXXXXXXX]

Loughborough University (the University) is pleased to advise that, subject to the provisions set out in thisAward Letter (the ‘Letter’), [successful tenderer](the ‘Supplier’) has been selected to fulfil the Contract(the ‘Contract’) for the [supply/provision ofXXXXXXXXXX][(‘the Services’)/(‘the Goods’)]to the University.

By issue of this Letter for the [Services/Goods], the Universityis notifying you, and by signing this Letter in the spaces provided below, you are accepting that this Contract,to last until [contract end date],is created between the University and the Supplier, for the provisionof the [Services/Goods]subject to the provisions set out in this Letter.

The entire agreement in respect of the Contract between the University and the Supplier comprises:

  1. This Letter of Acceptance.
  2. The University’s terms and conditions for [services/goods], issued with the Invitation to Tender document.
  3. Your tender response submitted via Delta on [date of tender submission].
  4. The University’s Invitation to Tender document issued via Delta on [date of tender issue].
  5. [List any significant clarifications/confirmations, e.g. completed Cloud Service Risk Assessment]

A Review meeting shall be held as requested by the University.

The documents set out above shall take precedence in the sequence in which they are set out in the event of any conflict between the documents or any parts thereof.

The Terms and Conditions to whichany Purchase Order issued by the Universityrefers shall apply only in so far as they are not inconsistent with the provisions of the Contract.

Two original versions of this Letter are provided. Please sign both original versions in the space provided below – this confirms acceptance of the award of the Contract by the Supplier, subject to the terms and conditions referred to above. One original version should be returned to [Procurement Unit lead]in the University’sProcurementTeam and the other original retained for your records.

Please contact [Procurement Team lead]if you have any questions or queries related to this procurement process. The Contract Manager will be [name and job title of Contract Manager] who can be contacted on [tel. no.], email: [e-mail address]. In the meantime we look forward to receiving the signed original of this letter.

The University has purchased NetPositive Futures’ Supplier Engagement Tool, which means our suppliers can access the tool free of charge to create a Sustainability Action Plan for their business, in less than half an hour. Of further benefit to the University is the ability to run reports using the tool to inform contract management meetings as well as track the progress of our supply base in terms of sustainability (incl. its response to the Modern Slavery Act 2015). The University would encourage you to use the tool, following the log-in instructions at

Yours sincerely,

[Name]

[Dean of School / Head of Professional Service or a member of staff to which the Dean/Head has delegated authority]

Signed for and on behalf of The Loughborough University / Signed:
Print: / [Name]
Position: / [Dean of School / Head of Professional Service or a member of staff to which the Dean/Head has delegated authority]
Date:
Signed for and on behalf of [successful tenderer] / Signed:
Print:
Position:
Date: