Version date: 11-12-2015 / EnMS Description – Full Model
0.DOCUMENT CONTROL SHEET
1.ENERGY MANAGEMENT SYSTEM (EnMS) DESCRIPTION
2.GENERAL REQUIREMENTS
2.1.Responsibility and approval
2.2.Scope and limits
2.3.Distribution
2.4.Reviews and continuous improvement
3.ENERGY POLICY
4.ENERGY PLANNING
5.ENERGY REVIEW
6.ENERGY OBJECTIVES, TARGETS AND ACTION PLANS
6.1.Energy objectives and targets
6.2.Energy action plans
7.COMPETENCE, TRAINING AND AWARENESS
8.COMMUNICATION
9.DOCUMENTATION
10.OPERATIONAL CONTROL
11.DESIGN
12.PROCUREMENT OF ENERGY SERVICES, PRODUCTS, EQUIPMENT AND ENERGY
13.CHECKING
13.1.Monitoring, measurement and analysis
13.2.Evaluation of compliance with requirements
13.3.Internal audit
13.4.Nonconformities, correction, corrective action and preventive action
14.MANAGEMENT REVIEW
I. Annex 1 – Guideline for definition of simple energy performance indicators
Managing director: / ………………… / 1 of 23Documentowner: / ………………… / © 2015 EMSPI consortium
EnMS D/BM 1.0 (EN) / *PrintingCompany* / COMPANY’S LOGO
Version date: 11-12-2015 / EnMS Description – Basic Model
- DOCUMENT CONTROL SHEET
Version / Date / Elaborated by / Approved by: / Description of modifications
v.0 / 12/May/2015 / Tristán Mas
v.1 / 11/Dec/2015 / Tristán Mas
Managing director: / ………………… / 1 of 23
Documentowner: / ………………… / © 2015 EMSPI consortium
EnMS D/BM 1.0 (EN) / *PrintingCompany* / COMPANY’S LOGO
Version date: 11-12-2015 / EnMS Description – Full Model
- ENERGY MANAGEMENT SYSTEM (EnMS) DESCRIPTION
This document, Energy Management System Description – Full Model, describes the way the Energy Management System (EnMS) is arranged and documented, and the relationship between the different system elements.
The connections between the chapters of this document and the ISO 50001:2011 sections are highlighted with square brackets (e.g. [ISO 50001 Section: 4.1]).
Direct references to relevant paragraphs or underlying documents - such as more detailed procedures (coded ‘PR’),registries (coded ‘RG’)or technical documents (‘TD’) - are placed where needed.
Some tips and comments are highlighted in a box. This information should not be included in the specific EnMS Description of each company.
The characters chain *PrintingCompany* should be replaced by the name of the company that is implementing the EnMS.
- GENERAL REQUIREMENTS
[ISO 50001 Section: 4.1]
This Energy Management System Description is aligned with the requirements included in the standard ISO 50001:2011 Energy Management System, in order to stablish, document, implement, maintain and improve the EnMS of *PrintingCompany*.
2.1.Responsibility and approval
This document has been elaborated by the Energy Management Team. The Energy Manager is fully responsible for the EnMS in *PrintingCompany*.
This document has been approved by the Direction of *PrintingCompany*
2.2.Scope and limits
The scope of the EnMS established in *PrintingCompany*includes all the systems that are within the limits of the company itself, which are the physical limits.
2.3.Distribution
The Energy Manager of *PrintingCompany* has full decision on internal and external distribution of the EnMSDescription as "uncontrolled copy”.
The Energy Manager provides distribution and updating of the "controlled copies" of this EnMS Description.
2.4.Reviews and continuous improvement
The EnMSDescription will be changed from its content and accuracy when considered necessary to preserve it in force.
The amendments will involve the review of the section or sections concerned, being reflected in their header by a correlative number.
The Index will contain the edition of theEnMSDescription which is in force.
The amendments to the EnMS Description will be sent to the holders of "controlled copies". Obsolete pages will be destroyed.
- ENERGY POLICY
[ISO 50001 Section: 4.3]
The energy policy provides a statement of the high-level management team's intent about energy management issues.
The policy also provides a framework for an organization to set energy objectives and targets and associated energy management action plans to further improve its energy performance.
*PrintingCompany* is committed to apply an Energy Management System based on ISO 50001.
This commitment includes:
- Continuous improvement of the *PrintingCompany* energy performance, manage the resources needed to achieve the targets and boost the information channels inside the organization.
- Compliance with all applicable legal requirements.
- Introduce our commitment about rational energy use to our suppliers, partners and customers.
- Incorporate the energy efficiency in the decision-making process, during both the design and procurement of facilities, equipment and maintenance operations.
- Meet the objectives and goals disclosed in the energy management system.
The Directorate of*PrintingCompany* gives its full support in order toaccomplish the Energy Policy directives and promotes long-term energy and environmental sustainability.
- ENERGY PLANNING
[ISO 50001: 4.4.1]
The concept diagram below shows the elements involved in the energy planning and its interactions.
The energy review is the core step of the energy planning process.
The energy review has to be fed by several kind of datasuch as specifications of the energy consumers of the organization, energy dataorproduction forecasts.
In order to ease the energy review in the printing industry, a Technical Document known as TD-1 Energy Diagnosis, based on “Energy Diagnosis of European Printing Industry” developed by EMSPI Project is available.
Some specific energy conservation measures for printing industry are included in the Opportunities Catalogue known as TD-3 Energy Savings Measures.
The energy planning include the development and update of the Energy Performance Indicators (EnPIs), the baseline of the organization’s energy consumption and the action plan that leads the company to improve its performance.
A helpful text along the EnPIs and Baseline determinations is the Technical Document coded as TD-2 Selection of Indicators, based on “Selection of Indicators and Benchmarking of the European Printing Industry” developed by EMSPI Project. Furthermore, a guideline for definition of energy performance indicators is presented in Annex 1. More importance should be assigned to those qualified as "high" and “good” indicators.
- ENERGY REVIEW
[ISO 50001 Section: 4.4.3][ISO 50001 Section: 4.4.4][ISO 50001 Section: 4.4.5]
The purpose of this section is to establish the methodology and criteria used to develop the energy review in *PrintingCompany*.
The energy review is the process to determine the energy performance of the company.
In order to achieve the energy review objective, energy data and/or measurement are needed. Finally, the energy review leads to the identificationof opportunities for improvement.
The energy review of *PrintingCompany* include the following tasks:
- The specific development of the energy review. See procedure PR-4.4.3Energy review
- The development of the energy baseline or baselines. See procedure PR-4.4.4Energy Baseline
- The determination of the energy performance indicators (EnPIs) and its proper updating. As stated before, a guideline for definition of energy performance indicators is presented in Annex 1.
See procedure PR-4.4.5EnPIs determination
Each task, mentioned above, shall be developed following the guidance provided by their specific procedure.
These procedures apply to printing facilities, not including logistic activities and transportation of goods and products.
The Energy Manager (or Energy Management Team) will be responsible of implementing the energy review.
The energy review shall be updated once a month, as well as in response to major changes in facilities, equipment, systems, or processes.
- ENERGY OBJECTIVES, TARGETS AND ACTION PLANS
[ISO 50001 Section: 4.4.6]
When establishing and reviewing objectives and targets, *PrintingCompany* shall take into account legal requirements and other requirements, significant energy uses and opportunities to improve energy performance, as identified in the energy review. *PrintingCompany* shall also consider its financial, operational and business conditions, technological options and the views of interested parties.
6.1.Energy objectives and targets
*PrintingCompany* will establish as the main energy objective the implementation of, at least, one of the energy conservation measures included in the prioritized improvement opportunity list (RG-4.4.3.c).
Each measure, selected to be implemented, will be documented as a target of the main energy objective in the energy action plan.
The energy objectives and its targets will be achieved, reviewed and updated annually.
Objectives should state what the organization wants to achieve.
Targets should specify how the organization would achieve those objectives.
Theobjectives and targets should be achievable and measurable.
6.2.Energy action plans
*PrintingCompany* shall establish, implement and maintain action plans for achieving the objectives and targets.
The action plans shall be documented, and updated bimonthly (or as frequently as needed according to the nature of the action).
Complete the registry RG-4.4.6Energy management action plans.
- COMPETENCE, TRAINING AND AWARENESS
[ISO 50001 Section: 4.5.2]
*PrintingCompany* shall ensure that any person(s) working for or on its behalf are aware of:
- The importance of conformity with the energy policy, procedures and the requirements of the EnMS
- Their roles, responsibilities and authorities in achieving the requirements of the EnMS
- The benefits of improved energy performance
- The impact, actual or potential, with respect to energy use and consumption, of their activities and how their activities and behavior contribute to the achievement of energy objectives and targets, and the potential consequences of departure from specified procedures
*PrintingCompany* shall also ensure that any person(s) working for or on its behalf, related to significant energy uses, are competent on the basis of appropriate education, training, skills or experience.
The personnel job descriptions, including energy-related competencies, will be recorded in the registry RG-4.5.2 Competence and training.
The training needs will also beidentified and documented in the registry RG-4.5.2Competence and training.
- COMMUNICATION
[ISO 50001 Section: 4.5.3]
Both internal and external communication policy of *PrintingCompany* are ruled by the procedure PR-4.5.3Communication.
- DOCUMENTATION
[ISO 50001 Section: 4.5.4]
Documents involved in the EnMS shall be controlled. This includes technical documentation where appropriate.
New documents will be approved prior to be formally added to the EnMS.
All the documents involved in the EnMS will be reviewed, and updated if necessary, bimonthly. The reviewing task include:
- Ensuring that changes and the current revision status of documents are identified
- Ensuring that relevant versions of applicable documents are available at points of use
- Ensuring that documents remain legible and readily identifiable
- Ensuring that documents of external origin determined by *PrintingCompany* to be necessary for the planning and operation of the EnMS are identified and their distribution is controlled
- Preventing the unintended use of obsolete documents, and suitably identify those to be retained for any purpose
All the documents in force involved in the EnMS will be identified and documented in the registry RG-4.5.4 Documentation.
- OPERATIONAL CONTROL
[ISO 50001 Section: 4.5.5]
*PrintingCompany* shall identify and plan those operations and maintenance activities which are related to its significant energy uses and that are consistent with its energy policy, objectives, targets and action plans, in order to ensure that they are carried out under specified conditions, by means of the following:
- Establishing and setting criteria for the effective operation and maintenance of significant energy uses, where their absence could lead to a significant deviation from effective energy performance
- Operating and maintaining facilities, processes, systems and equipment, in accordance with operational criteria
- Appropriate communication of the operational controls to personnel working for, or on behalf of, the organization
- DESIGN
[ISO 50001 Section: 4.5.6]
*PrintingCompany* shall consider energy performance improvement opportunities and operational control in the design of new, modified and renovated facilities, equipment, systems and processes that can have a significant impact on its energy performance.
The results of the energy performance evaluation shall be incorporated where appropriate into the specification, design and procurement activities of the relevant project(s).
The results of the design activity shall be recorded in RG-4.5.6Result of design activities.
- PROCUREMENT OF ENERGY SERVICES, PRODUCTS, EQUIPMENT AND ENERGY
[ISO 50001 Section: 4.5.7]
When procuring energy services, products and equipment that have, or can have, an impact on significant energy use, *PrintingCompany* shall inform suppliers that procurement is partly evaluated on the basis of energy performance.
*PrintingCompany* shall establish and implement the criteria for assessing energy use, consumption and efficiency over the planned or expected operating lifetime when procuring energy using products, equipment and services which are expected to have a significant impact on the organization's energy performance.
*PrintingCompany* shall define and document energy purchasing specifications, as applicable, for effective energy use.
- CHECKING
13.1.Monitoring, measurement and analysis
[ISO 50001 Section: 4.6.1]
*PrintingCompany* shall ensure that the key characteristics of its operations that determine energy performance are monitored and analysed monthly. The monthly data of the key characteristics are recorded in the registers related to the Energy Review:
- RG-4.4.3.a Energy consumption by source
- RG-4.4.3.b2 Reference data
- RG-4.4.3.b3 Energy performance
13.1.1.Measurement plan
The measurement points, the main characteristics of the measurement devices and the records of its calibration will be identified and listed in the register RG-4.6.1.a Measurement plan.
13.1.2.Performance deviations
*PrintingCompany* shall investigate and respond to significant deviations in energy performance.
The activities carried out when significant deviations in energy performance are encountered shall be recorded in RG-4.6.1.b Activities against significant performance deviations.
13.2.Evaluation of compliance with requirements
[ISO 50001 Section: 4.6.2]
Annually, *PrintingCompany* shall evaluate compliance with legal requirements and other regulationsto which it subscribes itself in terms of energy use and consumption.
Records of the results of the evaluations of compliance, in RG-4.6.2 Requirements compliance, shall be maintained.
13.3.Internal audit
[ISO 50001 Section: 4.6.3]
*PrintingCompany* shall conduct internal audits annually to ensure that the EnMS:
- Conforms to planned arrangements for energy management including the requirements of ISO 50001:2011
- Conforms with the energy objectives and targets established
- Is effectively implemented and maintained, and improves energy performance
An audit plan and schedule for internal audit shall be developed taking into consideration the status and importance of the processes and areas to be audited as well as the results of previous audits.
The selection of auditors and conduct of audits shall ensure objectivity and impartiality of the audit process.
Each audit plan and its results shall be recorded in RG-4.6.3 Internal audit and reported to top management.
13.4.Nonconformities, correction, corrective action and preventive action
[ISO 50001 Section: 4.6.4]
*PrintingCompany* shall address actual and potential nonconformities by making corrections, and by taking corrective action and preventive action, including the following:
- Reviewing nonconformities or potential nonconformities
- Determining the causes of nonconformities or potential nonconformities
- Evaluating the need for action to ensure that nonconformities do not occur or recur
- Determining and implementing the appropriate action needed
- Reviewing the effectiveness of the corrective action or preventive action taken
Corrective actions and preventive actions shall be appropriate to the magnitude of the actual or potential problems and the energy performance consequences encountered.
The identified corrective and preventive actions will be recorded, as well as the results of its effectiveness, in RG-4.6.4 Corrective and preventive actions.
*PrintingCompany* shall ensure that any necessary changes are made to the EnMS.
- MANAGEMENT REVIEW
[ISO 50001 Section: 4.7]
Annually, top management shall review *PrintingCompany*'s EnMS to ensure its continuing suitability, adequacy and effectiveness.
Input to management review:
- Follow-up actions from previous management reviews
- Review of the energy policy
- Review of energy performance and related EnPIs
- Results of the evaluation of compliance with legal requirements and changes in legal requirements and other requirements to which the organization subscribes
- The extent to which the energy objectives and targets have been met
- EnMS audit results
- The status of corrective actions and preventive actions
- Projected energy performance for the following period
- Recommendations for improvement
Output from management review:
- Changes in the energy performance of the organization
- Changes to the energy policy
- Changes to the EnPIs
- Changes to objectives, targets or other elements of the EnMS, consistent with the organization's commitment to continual improvement
- Changes to allocation of resources
Records of management review shall be maintained in RG-4.7Management review.
- Annex 1 – Guideline for definition of simple energy performance indicators
Target group
Small and medium sized printing companies or printing companies working with energy management according to ISO 50001 (Full Model).
Objectives
Energy performance indicators are essential for a company working with energy efficiency and energy management because a suitable energy indicator provides information about the performance of the company or a specific process in the company.
If there is a lack of suitable indicators it is difficult for the company to work with continual improvement of the energy efficiency because the company cannot monitor the improvement process. Furthermore if the potential and achieved savings are not clear to the top management of the company the management will for sure be less willing to allocate resources for energy management actions in the company
About energy performance indicators in general
In principal an energy indicator can be based solely on the raw data of the energy consumption in kWh, MJ, m3 natural gas etc. for a fixed period. However in most cases it is relevant to define the energy indicator as a key figure for the energy performance, where the energy consumption is normalised to a fixed reference to compensate for the variation in production or climate conditions.
A theoretical ideal energy indicator provides stable information about the energy performance of a specific process without the indicator being affected by other conditions than the actual process. However, such an indicator is hardly realistic in the real world, since the majority of indicators can be affected by external conditions and at times to such a degree that it makes the indicator unstable and unsuitable as management tool.
When companies define energy indicators they often experience that the most stable indicators are also those where the capture and analysis of data is most difficult.