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UnconfirmedMinutes of the Meeting of Lyminge Parish Council held on 27 July 2015 in the Harry Storey Room at Lyminge Village Hall.
Present: Cllrs Mrs A Baker; Mrs C Barnett; Mrs M Chubb; R Chubb (Chairman); Ms E Hanson; Hayley Hanson; Mrs K Hickman; Mrs N Hunnisett; C Manvell;N Reed; K Ryan; and, D Smith (Vice Chairman).
In attendance:County and District Councillor Miss S Carey; District Councillor Mrs J Hollingsbee; 4 members of the public;and,the Clerk.
1Apologies for Absence were accepted fromCllr Mrs R Bergin. Also from PCSO D Garland and KCC Community Warden G Harrison.
2Declarations of Disclosable Pecuniary, or Other, Interests – None.
The meeting was adjourned.
3Public Session:
3.1The Chairman of the Lyminge Village Hall Committee, Owen Standen, spoke. He confirmed that the new Committee would be working for the benefit of the whole Lyminge community and not for any particular section. The Committee wished to recruit additional members, including a Secretary, to join the existing 8 members. The Committee wished to recruit additional users. The Vice Chairman, Linda Howard, added that the Committee acknowledged that it needed to be more inclusive. Both were thanked for their comments.
3.2An Etchinghill resident commented on unauthorised parking on private land at the bottom of Teddars Leas Road. Some neighbours had installed large stones at the edge of their property. This resulted in more unauthorised parking on his land. Consequently he was considering similar action that would mean that delivery lorries would be parking on the public highway.
The meeting was re-convened.
4Chairman’s Announcements:
4.1Lyminge Food and Wine – The owner has offered to pay for and install a bench adjacent to the bus stop near “Lollipops” on Canterbury Road. It was thought that Kent Highways was unlikely to give consent.
4.2Change of Meeting Dates – The Chairman advised it was necessary to change the dates of September meetings to the General Purposes Committee on Monday 7 September General Purposes Committee and Finance and Administration on Monday 14 September 2015. These changes were noted.
4.3Trees in Your Village Competition – The Chairman advised that judging of Lyminge would take place on Tuesday 4 August.
4.4Social Evening – The Chairman invited all Councillors to meet informally on Monday 10 Augustin The Gatekeeper in Etchinghill. He will circulate further details.
5Minutes of the Meeting held on 18 May 2015 –The unconfirmedminutes had been circulated with the agenda. After an amendment to the date in minute 6, theminutes were agreedand signed as correct by the Chairman.
6Matters arising from the Minutes of the Meeting on18 May 2915 – None.
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7Reports from Ward Councillors–County and District Councillor Miss Carey had submitted a short written report. This was accepted with thanks. She updated her report on Operation Stack. After a
short discussion it was agreed that Cllrs Ms E Hanson and Hayley Hanson would represent the Council at an informal meeting to discuss the SDC Ward Plan in Sellindge on Thursday 30 July 2015.
8Reports from Community Warden and PCSO – PCSO D Garland had sent a short written report which the Clerk summarised.
9Planning Committee:
9.1Planning Applications - A list of consultations received and decisions made by Shepway DC since the Junemeeting had been circulated with the agenda together with the views expressed by the Parish Council. The listwas accepted and is attached to these minutes.
9.2Planning Application Y15/0571 – Following comments made by the Parish Council last month, Cllr R Chubb reported that a revised application had been submitted and Councillors were again invited to comment.
9.3Planning Application Y15/0694 – A discussion ensued as to whether drainage capacity was a relevant planning concern. Cllr R Chubb had sought confirmation from SDC Planning but had not yet received a response. Cllr Miss Carey advised to include any concern in the response to SDC and let SDC decide which comments were relevant planning issues.
9.4Shepway TPO 1/2015 – The Clerk reported receipt of a confirmed Tree Preservation Order at land adjoining Lyndon Hall, Canterbury Road, Lyminge.
9.5Land Adjoining Lyndon Hall, Canterbury Road, Lyminge – The Parish Council had been approached about concerns that the land was to be developed with 60 houses. Cllr Miss Carey had confirmed that the land has not been scheduled for development and that no planning application has been submitted or approved.
10General Purposes Committee of 13 July 2015 – The unconfirmed minutes were presented by Cllr Mrs M Chubb. There were no comments and it was agreed to accept the minutes of the General Purposes Committee of 13 July 2015.
11Finance and Administration Committee of 15 July 2015 – The unconfirmed minutes were presented by the Clerk who explained that there were a large number of recommendations for consideration as the meeting had been inquorate.
11.1Statement of Internal Control for the Year Ending 31 March 2015 –The recommended draft statement, circulated with the agenda, was agreed.
11.2Management Accounts- The management accounts for the end of June 2015, circulated with the agenda, wereagreed.
11.3Procedure for Assessing Planning Applications – After a short discussion the recommended procedure, circulated with the agenda, was agreed.
11.4Asset Register – A revised draft format, circulated with the agenda, was agreed.
11.5Standing Orders Review – A copy of the revised Standing Orders, circulated with the agenda, was agreed.
11.6Insurance Quotations –The recommended procedure for obtaining and assessing quotations was agreed.
11.7Financial Regulations Review – A copy of the existing Financial Regulations had been circulated with the agenda. The recommendation not to make any changes was agreed.
11.8Clerk’s Appraisal – There were three recommendations arising from the appraisal. It was agreed:
- To purchase a new printer that will print double sided;
- That a “lead Councillor” be appointed to assist the delivery of non-routine matters such as projects; and,
Council Page 28/2015
- That the average hours of a future Clerk be increased from 15 to 20 hours per week to cope with the current increasing workload.
11.9Application for Funding from Rhodes Minnis Village Hall Management Committee - The recommendation of a grant of £334.00 towards the cost of exterior decoration was agreed.
11.101st Lyminge Scout Group–Quotations for the work had been received as requested by the Committee. Therefore the recommendation of a grant of £4,500.00 towards interior refurbishment of the Scout hut and to comply with the Disability Discrimination Act was agreed.
It was agreed to accept the minutes of the Finance and Administration Committee of 15 July 2015.
12 Lyminge Village Hall – Cllr Ms E Hanson had stood down as the Council’s representative on the Management Committee. There was no replacement identified. As the village hall plays such a significant part in the community life of Lyminge it was agreed that the agendas and minutes be requested for information so that the Council couldmake a useful contribution as appropriate.
13Rhodes Minnis Village Hall – The Secretary had requested that the Council re-consider its decision not to appoint up to two representatives to the Management Committee. However no trustee was identified. As the village hall plays such a significant part in the community life of Rhodes Minnis it was agreed that the agendas and minutes be requested for information so that the Council could make a useful contribution as appropriate.
14Painting of Play Equipment – As only one quotation had been received it was agreed to defer a decision to the meeting of the General Purposes Committee on 7 September.
15Reports from Outside Bodies – Most reports had been circulated in advance of the meeting. These reports were accepted. In addition:
- Lyminge Guides - Cllr Mrs Baker reported verbally on the activities of the Guides.
- Bedingfield Trust - Cllr R Chubb tabled a leaflet outlining the history and work of the Trust that had recently held its annual meeting.
- Meeting with the Bowls Club – Cllr R Chubb reported briefly on the recent meeting. The item will be discussed in detail at the September meeting of the General Purposes Committee.
- KALC Induction Training – The general consensus was the training was good value for money but that the presentation could be improved.
- Lyminge PCC – A musical evening with barbeque will be held on 7 August 2015.
16Stables at the Coach and Horses, Church Road – A response had been received from Enterprise Inns stating that there would be no disposal of the freehold but that a short term lease may be available subject to agreement of the tenant. After a brief discussion it was agreed that the Clerk should ascertain the maximum length of a “short term” lease.
17Correspondence and Documentation Received - A list of correspondence received since the June Council meeting had been circulated with the agenda.
18Other Matters fromCouncillors:
18.1Well Field Slide – A report had been received indicating a problem with the slide. It was agreed that Cllr Smith would investigate.
18.2Hogweed – Cllr Hayley Hanson expressed her concern about the spread of hogweed and its potential adverse effects on humans. It was suggested to include an article in the newsletter.
18.3Japanese Knotweed – Cllr Miss Carey suggested that the SDC Parks Department could be contracted to remove Japanese Knotweed from private properties if needed.
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18.4Drainage in Lyminge Village Hall Car Park – It was suggested that the drain adjacent to the Scout hut needed clearing. The Clerk and Cllr R Chubb will investigate and reinstate the drainage.
18.5Triangle in Woodland Road – Cllr Mrs Hunnisett asked about the frequency of cutting. Cllr R Chubb replied that it was monthly but he would check with Mower and Man.
18.6Court Lodge Green – Cllr Smith asked when the next cut was due. Cllr R Chubb replied that he would ask Mower and Man to keep the footpaths cut. The next cut of the whole area is due in the autumn and will probably by a hand cut by the Community Payback Team via SDC Community Safety Unit.
18.7Lyminge Football Club – The Clerk reported 2 telephone calls in a week asking for use of the football pitch and suggesting that LFC would not be playing in the 2015/16 season. The Clerk was asked to ascertain the current position.
18.8Triangle in Woodland Road – Cllr R Chubb reported on fly tipping on the Triangle that had covered the water meters. The fly tipping has been cleared.
19Accounts for Payment- a list had been circulated with the agenda for the meeting. The following payments were approved:
Cheque 2168 for £56.00 (£46.67 + £9.33 VAT) for July grass cutting.
Cheque 2169 for £56.00 (No VAT) for June Lyminge Newsletter.
Cheque 2170 for £400.00 (No VAT) for the annual contribution towards maintenance of the churchyard and illumination of the tower clock.
Cheque 2171 for £13.00 (No VAT) for June hall hire.
Cheque 2172 for £42.27 (£35.24 + £7.03 VAT) for 5 colour printer ink cartridges.
Cheque 2173 for £28.00 (No VAT) for 2 black (XL) printer ink cartridges.
Cheque 2174 for £565.95 (No VAT) for Clerk’s net July salary.
Cheque 2175 for £141.40 (No VAT) for HMRC July payment.
Cheque 2178 for £220.00 (No VAT) for June grounds maintenance.
The following two payments were approved but dated 24 August 2015:
Cheque2176 for £465.20 (No VAT) for Clerk’s net August salary.
Cheque2177 for £116.20 (No VAT) for HMRC August payment.
20Date and Venue of next Council Meeting –7pm for 7.30pm on Monday 28 September 2015in the Rhodes Minnis Methodist Chapel, Chapel Lane, Rhodes Minnis.
The meeting closed at 9.30pm.
Signed:Date:28 September 2015.
(Chairman)
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JULY 2015 PLANNING APPENDIX
Since the June 2015 meeting, Lyminge Parish Council has been consulted on the following applications:
Consultations Received since last meeting
1Y15/0589 – Installation of a domestic oil storage tank at Little Shuttlesfield, Acrise. LPC = No objections and no comments.
2Y15/0694 – Erection of a rear extension together with an increase in roof height and installation of 3 front dormer windows, 2 rear balconies and other fenestration to provide additional accommodation at The Pines, Canterbury Road, Lyminge. Consultation closes on 6 August 2015. DISCUSS?
3Y15/0704 – Erection of 2 storey and single storey extensions and the erection of a first floor addition to the existing single storey addition to the rear at 1 Longage Farm Cottages, Longage Hill, Lyminge. Consultation closes on 4 August 2015.
4Y15/0728 – Erection of a 2 storey side extension with rear balcony, together with a single storey side/rear extension and installation of 2 side dormer windows at 2 Longage Farm Cottages, Longage Hill, Lyminge. Consultation closes on 11 August 2015.
5Y15/0747 – Retrospective application for the continued use of the land for the keeping of horses together with the erection of a stable block and tack room at Home Farm Cottage, Longage Hill, Rhodes Minnis. Consultation closes on 13 August 2015.
Awaiting Decisions by Shepway DC
1Y15/0169 – Erection of a single storey rear/side extension linking the main building to the garage and conversion of the garage to annex accommodation at Park View West, Green Lane, Lyminge. LPC = No objection and no comment.
2Y15/0571 – Erection of garage to replace existing incorporating studio to rear and conservatory link to house at Hunters Rest, Canterbury Road, Etchinghill. LPC = Objection on grounds of height and access/parking.
Decisions made by Shepway DC
1Y15/0452 – Proposed rear extension and new roof to accommodate first floor accommodation to create annex at Greatworth, Canterbury Road, Etchinghill. LPC = No objection or comments. SDC approved with 4 conditions.
2Y15/0466 – Listed Building consent for a Victorian style canopy over the existing reception and laundry entrance doors, including the extension of a low level brick wall and relocation of existing rainwater pipe work at Sibton Park, Longage Hill, Folkestone. LPC not consulted as LB consultation. SDC = Approved with 2 conditions.
3Y15/0035/NMC – Non material change to application Y14/0018 being the erection of a single storey rear extension at 3 Kimberley Terrace, Lyminge. LPC not consulted as NMC application. SDC = Approved.
4Y15/0516 – Erection of a canopy together with the extension of a wall at Sibton Park, Longage Hill, Lyminge. LPC = No objections or comments. SDC = Approved with 2 conditions.
5Y15/0041/NMC – Non material change of use to Y11/0826 being erection of a two storey detached dwelling with garage, formation of earth mound, construction of access drive and landscaping following demolition of existing dwelling and redundant agricultural buildings at Highdrive, Woodland Road, Lyminge. LPC not consulted as NMC application. SDC = Approved
Unconfirmed Minutes of the Lyminge Parish Council Meeting of27 July2015
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