MINUTES OF A COUNCIL MEETING HELD AT THE COUNCIL CHAMBER ON MONDAY 16th JANUARY2017 AT 7.00 PM

PRESENT:Cllr P. Davies (Mayor)

“ E.J. Breeze

“ Mrs J. Crisp

“ Mrs C. Edwardes

“ Mrs L. Evans

“ Mrs M. Jones

“ Mrs A. Morgan

“ G. Morgan

“ P. Rees

“ G. Rowlands

“ Mrs P. Smith

1 members of the public

1 member of the press

Town Clerk

Minute
Number / Actions
415/01 / APOLOGIES Apologies were received from Cllrs Lady Hooson, Mrs S. Mills and J.Whittal Williams
415/02 / TO ACCEPT PERSONAL AND PECUNIARY INTERESTS IN ITEMS OF BUSINESS
Declaration of Interest Forms were distributed and filed with the minutes. Cllr Mrs J. Crisp declared a personal interest in item 9, as a horse owner/rider. Cllr Mrs A. Morgan declared a personal interest in item 4c, as owner of the Table, Cllr G. Morgan declared in item 4c as the owner of the Table and in all matters concerning PCC as he is a member. Cllr Jones declared in item 7 (Day Centre) as she has relative who attends the centre
415/03 / MINUTES The following minutes were read and confirmed:-
Minutes of Council Meeting held on 12.12.16 414/02Cllr G. Morgan asked that “pecuniary interest” is changed to “personal interest”, and he chaired the meeting on behalf of NRW and not PCC. True record
415/04 / TO RECEIVE CORRESPONDENCE:-
a)Battle’s Over – A Nation’s Tribute 11.11.18 – Received
b)Appropriate Sum under s137 – Limit for 2017-18 - Received
c)Letter from G. Morgan re Mahogany Table on Town Hall Landing – Received
d)Letter of Thanks from Llanidloes Christmas Lights Committee - Received
e)Letter of Thanks from Llanidloes High School - Received
f)Letter of Thanks from Marie Curie - Received
g)Letter of Thanks from Citizens Advice - Received
h)Letter from PCC Re Concurrent Functions – Future Funding – Received
i)Statement of account from Public Sector Deposit Fund - Received
415/05 / TO RECEIVE INFORMATION FROM MILWYN JENKINS AND JENKINS AND TO AGREE TERMS FOR RENEWAL OF THE LEASE TO MR MARCUS WILLIAMS The following act was read out and the press and public left the meeting:- Pursuant to Section 1 (2) of the Public Bodies (Admissions to Meetings) Act 1960 it is resolved that because of the confidential nature of the business to be transacted, the public and press leave the meeting during consideration of the following item:-
Cllr Rees expressed concern that the lease is a standard lease and has not been adapted to suit, especially item 18 which has no relevance. It was agreed that the following alterations should take place
i)Omit No 18
ii)LR4 should say “part of the ground floor”
iii)It should state there is Parking for 1 vehicle
iv)A formula for rent review should be included
It was agreed that Cllr Morgan will attend Milwyn Jenkins & Jenkins with the Clerk / GM/TC
415/06 / TO RECEIVE INFORMATION FROM MILWYN JENKINS AND
JENKINS AND MORRIS MARSHALL & POOLE AND TO AGREE
TERMS FOR LETTING OFFICES ON TOP FLOOR OF TOWN HALL
As above. To be discussed with the Solicitor / GM/TC
415/07 / TO RECEIVE UPDATE ON PLANS FOR DAY CENTRE SERVICES
Cllr Davies explained that further to a Cabinet meeting held on 20th December
at County Hall, PCC agreed to put £1.1M in the pot which leaves a short fall of £400,000. Cllr Davies stated that he did not believe any of the options proposed had been chosen in the end and another option had been proposed that will have to be agreed by the full council. He also stated that a meeting had been held here at the Council Chamber last week with Dominique Jones from PCC and she explained that the cost of running the Day Centre is approx £180,000 per annum and the service provided in each day centre is set to be reduced from 1st April, 2017. She advised that if Llanidloes Town Council was in a position to contribute a sum of money this would be ring fenced to enable the service to continue as is for the next 12 months. Cllr Davies proposed that this Council offers £10,000 as a one off payment for the next 12 months and he will take it upon himself to visit the surrounding Councils, i.e. Llanidloes Without, Llangurig, Llandinam and Trefeglwys to ask them to contribute to running the services and the establishment of a Development Project. Cllr Smith asked Cllr Davies if he is suggesting that this Council raise the £10,000 and then get some back from surrounding Councils? Cllr Davies stated that this Council will have to request the monies from surrounding Councils as PCC would not be able to do so. Cllr Edwardes asked what the £10,000 is for? Cllr Davies stated that PCC are short of 1/5 of their funding. Cllr Breeze suggested that the whole Council should meet with Dominique Jones so that we all have an idea of what she is talking about. Councillors agreed this would be a good idea. Cllr Margot Jones explained that it was not good news on 20th December and the Day Centres had not been given a reprieve as was suggested in the press, but by promising a sum of money we were being given the chance to work with PCC on a project looking at various ways of providing some of the present services. Cllr Jones went on to explain that there were sums of money which could be tapped into, but obviously these would have to be worked through with a project group led by PCC. A Letter of intent will be sent out to PCC. An invitation to all Community Councils to join with Town Council to meet with Dominique Jones will be sent out. Cllr Jones also asked that we stress in our communication to PCC, that we are a small Council and therefore not able to raise the amounts of money suggested by some of the larger towns. The vote took place with 10 Councillors voting to contribute to the Day Centre over the next 12 months and the establishment of a project board, with £10,000 from the under spend in Devolution of services from the current financial year (2016/17). Cllr Crisp abstained. / TC
415/08 / TO RECEIVE UPDATE ON BIOMASS BOILER SYSTEM AND TO LOOK
AT QUOTATIONS FOR ANNUAL MAINTENANCE CONTRACT The
updated time line of events was received. Cllr Davies explained that the
problems are still ongoing with Contractors, but the final fix with the vacuum
system will be sorted tomorrow (Tuesday 17th January). Cllr G. Morgan
asked the Mayor if he is confident and he replied that he was. Cllr G. Morgan
asked if there is currently heating in the units at the back of the Town Hall?
The Mayor said that yes there was and that Bob is filling the small hopper.
Cllr G. Morgan asked the Mayor if all the items which were listed in the
report drawn up by the Heatas expert have been sorted out, as this Council
could be held liable for negligence and possible manslaughter if something
goes wrong? The Mayor said that they have all been completed and that
hopefully, the whole building will be heated by Biomass from tomorrow.
Clerk was asked to chase the Maintenance Contract. / TC
415/09 / TO DISCUSS THE PROSPECT OF HORSES BEING ALLOWED INTO
ALLT GOCH WOODS FURTHER TO A SITE MEETING WITH RIGHTS
OF WAY OFFICERS AND TO RECEIVE LETTER OF COMPLAINT AND
NOTE VERBAL COMPLAINTS FROM RESIDENTS Cllr Crisp left the
room. A letter from a resident was received and Clerk informed Council that
she has had telephone calls and visits from local residents, objecting to Horses
being allowed through the wood. Cllr Jones and Cllr Rowlands had both
received comments from local residents. Clerk will meet with the Rights of
Way officers tomorrow at 10.00 am and will ask that they send a report to
Council. This will be discussed at the next meeting. / TC
415/10 / TO DISCUSS E MAIL RECEIVED FROM MR TONY CAINE RE THE
FUTURE OF CHURCH LANE CAR PARK Council agreed that they wish
the Car Park to remain as it is with no charges or restrictions. / TC
415/11 / TO RECEIVE BANK RECONCILIATION STATEMENT FROM
LLANIDLOES BURIAL BOARD Received
415/12 / TO RECEIVE BANK RECONCILIATION OCTOBER – DECEMBER 2016
Received
415/13 / TO DISCUSS QUOTATIONS FOR TOWN HALL KITCHEN
REFURBISHMENT It was agreed that a specification, inclusive of electrics
and plumbing, should be drawn up and sent out to 3 companies so that like for
like quotations are received. / TC
415/14 / TO FINALISE PRECEPT 2017/18 Discussion took place over the Precept
with an extra £150 being included for service of the Town Hall clock. It was
agreed that the final figure would be £131,924.80 which would be an increase
of 2.8%, i.e. from £108.97 to £112.00 for Band D property. Cllr Smith
thanked Cllr Breeze and the Clerk for their work on the Precept figures.
415/15 / TO DISCUSS THE FOLLOWING PLANNING APPLICATIONS
P/2016/1269 Construction of a balcony and replacement of existing first floor window with French doors on rear elevation at 9B Maeysllan, Llanidloes Powys - No ObjectionFull Support
P/2016/1259 Erection of a single storey holiday lodge and associated works at Brynhaul, Van Road Llanidloes Powys - No Objection - Full Support
P/2016/1302 Change of use from A1 to A3 (hot food outlet) to include installation of external vent duct and associated works at 6 Great Oak Street, Llanidloes Powys 8 Councillors give theirFull Support – 3 Councillors commented that the property is in the Conservation area and hopefully the property will not be painted Pink.
P/2016/1271 Change of use of part of ground floor from retail use (Class A1) to residential use (class C3) AT 5 China Street Llanidloes Powys No Objection - Full Support
415/16 / THE FOLLOWING ACCOUNTS FOR DECEMBER WERE AGREED
Chq No
100468 Powys Safety Solutions 240.00
100469 Matthew Thomas 750.00
100470 NWN Media 230.40
100471 Mid Wales Welding 540.00
100472 Petty Cash 78.92
100473 PC-Q 36.74
100474 The Poppy Appeal 15.00
100475 Simon Edmunds 3,034.59
100476 B.T. 224.46
100477 Agri Power 148.38
100478 Border Janitorial Supplies 74.93
100479 PCC (Pension) 517.36
100480 Inland Revenue 793.20
100481 Petty Cash 76.93
Total £ 6,760.91
415/17 / COUNCILLORS QUESTIONS
It was agreed that a letter should be sent to the Christmas Lights committee to
thank them for their work. It was also agreed that more lights should be
ordered for the tree and PCC grants will be looked into.
Information from the Vine Project was received. Cllr Davies explained that he
is happy to leave things as they are, and thought the toilet is a big asset. Cllr
Edwardes expressed her concern when the toilet was initially installed and is
not in agreement with keeping it. 8 Councillors voted to keep the toilet, there
were 3 abstentions
Wheelie Bin in short bridge street – Concerns over fly tipping were discussed.
It was agreed to put pressure on PCC highways and waste department.
Cllr G Morgan was concerned that landfill tax is going to be devolved to the
Welsh Government, it was agreed that Russell George AM will be invited to
discuss further
Clerk explained that due to the quick turn-around of meetings and the
Christmas holiday, she had not had time to include the “Action” column but it
will be inserted in the next Minutes
Cllr Rees expressed concern that there were many lights off in the Town, it
was agreed to ask PCC for a date for the fitting of the LED’s
Cllr G. Morgan informed the meeting that the Secretariat for the Landfill Site
meetings will be carried out by the Clerk to the Burial Board. Cllr Jones asked
how the service would be paid for? The Mayor stated that the Clerk to the
Burial Board would have to invoice NRW directly
Cllr Davies wished to discuss confidential matter and therefore excluded the
Press and Public. He stated that Burial Board will be requesting up to 50%
less in future years as costs of Burials will be increased / TC
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415/18 / THE NEXT MEETING WILL TAKE PLACE ON 27th February, 2017.
Councillor Breeze will look into the Financial Risk Assessments and may
need to call a Finance Panel meetingto discuss them further on 13th February. / EB/TC
Meeting closed at 8.40 pm

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